09/18/1995September 18, 1995
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Monday, September 18, 1995, at 8:00 P.M.
The Clerk called the roll and announced that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Vernon E. Swanson
Michael Swartz
Absent: Edwin B. Seidman
and that a quorum was present and in attendance. Also present were
Administrative Assistant to the Village Manager Gerald Smith and
Attorney James Stucko.
Trustee Swartz made a motion, seconded by Trustee Heuberger, to
approve the minutes of the previous meeting. The motion passed
unanimously.
BILLS AND PAYROLL Trustee Rosenthal made a motion,
seconded by Trustee Ehlers, to approve
the Bills and Payroll. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
TREASURER'S REPORT Finance Director George Valentine
summarized the August Treasurer's
Report. Sales tax receipts are up 25% for the month and are 70
over the previous twelve month period. Revenues and expenses are
near projection. As of August 31, 1995, 101.60 of cash was
invested at an average interest rate of 5.690. 0
PROCLAMATION - KIWANIS Mayor Forrest read a proclamation
PEANUT DAYS designating September 22 and 23 as
Kiwanis Peanut Days in Deerfield. He
urged all citizens to give their support to this major fund raising
event. Trustee Rosenthal made a motion to accept the proclamation.
Trustee Swartz seconded the motion. The motion passed unanimously.
Robert Speckmann, along with "Miss and Mr. Peanut" accepted the
proclamation and passed out bags of peanuts to Mayor Forrest and
the trustees.
REPORT ON DEPARTMENTAL Barbara Houpt, Director of Community
OBJECTIVES, COMMUNITY Development, presented her Report on
DEVELOPMENT Departmental Objectives. Mrs. Houpt
emphasized that it has been a very busy
year. Highlights of the report included:
(1) Mrs. Houpt has received a letter from FEMA that they plan to
upgrade the Village's flood insurance rating from 10 to 9. This
will translate into a savings in insurance costs for the Village.
Mrs. Houpt added that when the new flood plain maps are adopted,
many Deerfield homes that had previously been in the flood plain
will now be out of the flood plain. This change is a reflection of
the water management and flood prevention programs the Village has
undertaken since the 1980's.
(2) The summer plaza activities and the Saturday Farmers' Markets
were quite successful in spite of weather which was often less than
ideal.
(3) It has been a very active year for construction, with even the
usual "slack periods" being quite busy. For the year 9/1/94
through 8/31/95, 871 building permits were issued and over $315,000
in fees was collected. 1087 inspections were conducted on
construction valued at more than $37,000,000. A part time
inspector was hired to review permits.
(4) Optima's Coromandel has surpassed all expectations as far as
construction and sales. Bristol Estates is also progressing well
and is about 1/3 complete.
(5) The Plan Commission held 12 public hearings, 6 continued
hearings and 1 prefiling conference. The Comprehensive Plan was
reviewed at 11 meetings.
REPORTS
REPORT AND RECOMMENDATION La Madeleine Restaurant and Cornerstone
OF PLAN COMMISSION RE LA Real Estate Advisors (owner of Cadwell
MADELEINE RESTAURANT Corners) are requesting a Special Use
to permit the establishment of a
restaurant with outdoor seating, an amendment to an existing
Planned Unit Development, an amendment to Ordinance 0 -81 -28 to
permit a restaurant on the property, and any variations necessary
to implement the plan as proposed. At its public hearing held on
August 24, 1995, the Plan Commission voted unanimously to recommend
that the petitioners' request be approved.
Tom Swift, Director of Real Estate for La Madeleine, was in
attendance to answer questions from the Board.
Trustees questioned adequacy of parking. Mrs. Houpt responded that
she is satisfied that parking in the shopping center will be
sufficient. Also, there is a provision for landbanking in back of
the center. The restaurant will have peak times, however, which
will have an impact on what future development will be permitted at
the shopping center.
Trustees also had questions regarding coordination of traffic
signals on Waukegan Road,
through the neighborhood,
After discussion, Trustee
report and recommendation
Village.attorney to prepa
unanimously.
the possibility of cooking odors wafting
and signage on the outdoor umbrellas.
Rosenthal made a motion to accept the
of the Plan Commission and to direct the
re an ordinance. The motion passed .
REPORT AND RECOMMENDATION School District 109 is requesting an
OF PLAN COMMISSION RE amendment to a Special Use to permit
WILMOT SCHOOL an addition to Wilmot School. The
area of the proposed addition is 8,000
square feet and will consist of a library, classrooms, an office,
bathrooms, storage areas, a vestibule and a corridor. The addition
to the school will permit the student population to be increased
from 536 to 620. Improvements to the north and south parking areas
and access points are also planned. At its meeting held on August
24, 1995, the Plan Commission unanimously voted to approve the
petitioner's plans.
School Board member Jeff Rabin and Ted Haug of Legat Architects
were in attendance to respond to questions from the Board.
Trustee Swanson inquired about the proposed sidewalk being partly
on public property and partly on private property. Mr. Haug
responded that based on conversations earlier today with Mrs.
Houpt, the school sign and the sidewalk will be moved. The sign
will be moved adjacent to the main entry driveway so that it won't
interfere with either the sidewalk or with parking, and the
sidewalk will.be moved closer to the road so that it will all be on
Village property.
Mr. Haug outlined the changes to be made to both the north and
south parking lots. Police Chief Anderson commented that in his
opinion the proposed parking lots will provide better traffic
movement and improved safety.
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Mrs. Rosenthal inquired about screening of the Deerfield Road
parking lot. Mr. Haug noted that the north lot has no screening at
this time, and the desire for it has not been brought up before
tonight, but there are certain trees that he could recommend for
the area in question. Mayor Forrest requested that a landscaping
plan be devised. Mr. Rabin commented that adding landscaping will
not be a problem for the school district.
Mr. Haug discussed the proposed wall sign and suggested it be
illuminated to define the entryway and to provide security. He has
not chosen the type of lighting. Trustee Swartz commented that the
Village will require more information.
After further discussion, and with the understanding that a number
of site plan modifications need to be made and approved by the
Board before construction can begin, Trustee Swartz made a motion
to approve the report and recommendation of the Plan Commission and
to direct the Village attorney to prepare an ordinance. The motion
passed unanimously.
REPORT AND RECOMMENDATION
OF PLAN COMMISSION RE
EXPANSION OF WHITEHALL
NORTH
brick paved patio and a ne
meeting held on August 24,
unanimously to approve the
Whitehall Nursing and Convalescent Home
is requesting an amendment to their
previously approved Special Use to
permit a 1,800 square foot addition to
the east side of the building. A new
a sidewalk are also proposed. At their
1995, the Plan Commission voted
petitioner's proposal.
Whitehall North Administrator Barbara Harmes and architect Mark
Salk were in attendance to respond to questions from the Board.
Mr. Salk reported that a small secondary entrance with an elevator
is planned so that people entering the building do not have to walk
past so many patient rooms to get to their destination. An
underground physical therapy area is also planned, with a patio to
be built over it.
After discussion, Trustee Rosenthal made a motion to accept the
report and recommendation of the Plan Commission and to direct the
Village attorney to prepare an ordinance. Trustee Swanson seconded
the motion. The motion passed unanimously.
REPORT AND RECOMMENDATION The Plan Commission has reviewed the
OF PLAN COMMISSION RE Final Plat of Subdivision for the
APPROVAL OF FINAL PLAT, property at the east end of Summit
EASTERN TERMINUS OF SUMMIT Drive and by unanimous vote found it
DRIVE to be in substantial conformance to
the previously approved Preliminary
Plat of Subdivision.
Mayor Forrest commented that it is good to see this matter is
finally being resolved, then asked if the site is being monitored
to be certain that trees are being removed only in the agreed upon
area. Mrs. Houpt responded that staff has been on site, and so far
there has not been a problem.
After discussion, Trustee Swartz made a motion to accept the report
and recommendation of the Plan Commission. Trustee Heuberger
seconded the motion. The motion passed unanimously.
CONSENT AGENDA
ORDINANCE 0 -95 -31 An ordinance approving side and rear
APPROVING SIDE AND REAR yard variations for Stuart and Maria
YARD VARIATIONS, ALLEN, Allen, 850 Rosemary Terrace. The
850 ROSEMARY TERRACE variance will allow the construction
of a detached two car garage to within
two feet of the side and rear yard property lines. Second Reading.
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Trustee Rosenthal made a motion to adopt the ordinance. Trustee
Swartz seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
OLD BUSINESS
ORDINANCE RE AMENDMENT TO An amendment to a Special Use to
SPECIAL USE, KIPLING SCHOOL permit an addition at Kipling School.
Second Reading.
Mayor Forrest commented that a condition for approving the special
use was that prior to its approval School District 109 would
complete the agreed upon berm improvements at Kipling School. To
date, however, no improvements have been made. School Board member
Jeff Rabin responded that arrangements have been made through the
Village to get materials and possibly equipment from Optima.
Trustee Swanson reminded Mr. Rabin that the Village has asked that
plans be submitted to the Village before construction of the berm
begins. Mr. Haug responded that to his knowledge these plans are
being taken care of by Gewalt Hamilton and Mr. Soyka. Trustee
Rosenthal emphasized that the berm needs to be completed soon, as
spring rains will exacerbate water problems for neighbors of the
school. Other Trustees added that the school district was informed
of the problem quite some time ago, and the school district has
"dropped the ball ".
Trustee Swartz questioned which parking plan is to be implemented.
Discussion clarified that the parking will include the landbanked
area with no reconfiguration of the parking arrangement at this
time.
Trustee Swartz made ,a motion to table further discussion of the
matter until such time as the Village is satisfied with the berm
situation. Trustee Heuberger seconded the motion. The motion
passed unanimously.
DISCUSSION
DEERFIELD ROAD STREETLIGHTS Trustee Swartz commented that RJN's
letter concerning interconnecting of
lights along Deerfield Road was essentially nonresponsive. He
suggested that RJN attend a Board meeting to discuss the situation.
Mayor Forrest will ask staff to contact RJN and make that request.
DOG PROBLEM AT MITCHELL PARK Trustee Heuberger commented on the
.recent problem with dogs at Mitchell
Park on Sunday mornings. He suggested that the police department
work with the park district in finding an acceptable solution to
the problem. He also suggested taking a look at our current leash
laws to see if they are appropriate.
OPTIMA PROBLEMS Coromandel resident Monica Daykoff
attended the meeting to ask the
Village's assistance in solving problems she is having. These
include not being able to get a response from Optima regarding
whether her unit will be getting a privacy berm, failure of Optima
to resolve the cornice issue, and inability to get information on
how assessment fees are being spent. She also wanted to know if
Optima has provided the list of deviations it has promised the
Village. Mayor Forrest responded that the first two of these
issues are currently being worked on by the Village, but
interference in assessment matters is not within the Village's
purview. Mrs. Houpt noted that Optima has not responded to the
request for a list of deviations.
RECOGNITION FOR 20 YEARS Mayor Forrest reported that as of
OF SERVICE - SWANSON September 15, Trustee Swanson has been
on the Board of Trustees for twenty
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years. Mayor Forrest gave a brief summary of the - various
committees Trustee Swanson has served on, offered the Village's
congratulations, then presented Trustee Swanson with a cake.
ADJOURNMENT There being no further business to
discuss, Trustee Rosenthal made a
motion to adjourn the meeting. The motion passed unanimously. The
meeting was adjourned at 9:10 P.M.
APPROVED:
ATTEST:
Mayor
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