09/05/19951
1
L
September 5, 1995
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Tuesday, September 5, 1995, at 8:00 P.M.
The Clerk called the roll and announced that the following were:
Present: Bernard Forrest, Mayor
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
Absent:
Marvin W. Ehlers
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Attorney Sheila Beary.
Trustee Seidman made a motion, seconded by Trustee Heuberger, to
approve the minutes of the previous meeting. The motion passed
unanimously.
PROCLAMATION - DEERFIELD Mayor Forrest read a proclamation
AREA UNITED WAY DAY designating September 16, 1995 as
Deerfield Area United Way Day. This
year's national theme is "United Way's Celebration of Caring ", and
the local theme is. "Shape Up With United Way ". Trustee Rosenthal
made a motion to accept the proclamation. Trustee Swartz seconded
the motion. The motion passed unanimously. Mrs. Corky Schwartz
accepted the proclamation and talked about various kick -off
activities which will take place at the Deerfield Plaza on
September 16.
REPORTS
REPORT AND RECOMMENDATION Optima, Inc. is requesting a
OF PLAN COMMISSION RE modification to a previously approved
REQUEST FOR MODIFICATION landscaping plan for the Coromandel
TO PREVIOUSLY APPROVED Development. Some owners with units
LANDSCAPING PLAN - OPTIMA that back up to Kates Road have
encountered privacy problems. Optima
is proposing to add two 4' berms in the area between those units
and Kates Road. The berms would be planted with a total of twelve
8' Austrian pine evergreens. In order to make room for the berms,
a total of five previously shown trees would have to be removed.
The Plan Commission recommends that the petitioner's request be
approved. They believe that the request for additional buffering
is reasonable and that the changes requested are insubstantial and
do not necessitate having a public hearing.
In conjunction with the Plan Commission's review of the proposed
changes to the approved landscaping plan, questions were raised
about the sidewalk in that area which runs from Kates Road to
Waukegan Road. A field inspection showed that the sidewalk was not
installed as shown on the plans. The sidewalk was constructed to
swing southward instead of westward, apparently to route it around
a storm water swale. Mrs. Houpt explained that her memo regarding
the sidewalk was written to keep the Board informed, but this issue
is not part of the request for a modification.
Trustee Swanson stated that the address numbering system used on
the various plans is confusing and sometimes contradictory. He
would like to see better record keeping on Optima's part.
Trustee Seidman expressed concern about the Board not voting on the
sidewalk, since it is a deviation from the approved plan. Other
1
Board members noted that numerous field changes are made during any
construction project. Mr. Franz asked Mrs. Houpt if the Village
will receive "as built" drawings. Mrs. Houpt responded that at
some point a list will be developed which will itemize what
actually has been constructed.
Neil Krupp, one of the Coromandel residents who requested the
additional screening, stated that Optima was very cooperative in
coming up with a plan to provide more privacy. He is satisfied
with the recommended solution.
Trustee Rosenthal made a motion to approve the Plan Commission
recommendation. Trustee Heuberger seconded the motion. The motion
passed unanimously.
T.J. Lenick, Coromandel Project Manager, reported on the progress
made in settling the cornice issue. A resolution is expected soon
which incorporates the ideas of the Village hired architect.
Optima will return to discuss the final plan with staff.
Trustee Heuberger inquired if Optima has been providing the Village
with an ongoing list of deviations as instructed to do at a
previous meeting. Mrs. Houpt said that she has received no list of
deviations. Mr. Lenick agreed to talk with Mrs. Houpt on Wednesday
about providing the list.
CONSENT AGENDA
ORDINANCE 0 -95 -28 RE STOP
SIGN ON ESTATE DRIVE AT
PFINGSTEN ROAD
for Pfingsten Road traffic.
An ordinance amending the Municipal
Code to include the intersection of
Pfingsten Road and Estate Drive for
stop signs. Estate Drive would stop
Second Reading.
ORDINANCE 0 -95 -29 An ordinance approving an amendment to
APPROVING AMENDMENT TO a special use to allow expansion of
SPECIAL USE TO ALLOW Walden School. The proposed additions
EXPANSION OF WALDEN SCHOOL would add approximately 16,000 feet to
the area of the school. Second
Reading.
ORDINANCE APPROVING SIDE An ordinance approv
AND REAR YARD VARIATIONS, yard variations for
ALLEN, 850 ROSEMARY TERR. Allen, 850 Rosemary
variance will allow
a detached two car garage to within two feet of
property lines. First Reading.
ing side and rear
Stuart and Maria
Terrace. The
the construction of
the side and rear
Trustee Rosenthal moved for adoption of the Consent Agenda and
passage of the ordinances. Trustee Seidman seconded the motion.
The motion passed by the following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
OLD BUSINESS
DISCUSSION RE VCDC The VCDC is recommending that in light
RECOMMENDATION ON REVISING of the Board's reluctance to add
FIRST FLOOR RETAIL to the current list of permitted uses,
ORDINANCE no public hearing should be held and no
further action taken at this time.
Mayor Forrest commented that the special use process is too long
and onerous and suggested that steps be taken to shorten and
simplify it. Mr. Franz responded that the 2 1/2 month time frame
cannot be improved upon, given the notification requirements and
commissions' meeting dates. Board members and Mrs. Houpt discussed
the current special use process and possible ways to improve upon
it. Mrs. Houpt commented that one problem is the reluctance of
landlords to hold a space while a potential tenant goes through the
2
1
1
1
process. Mrs. Rosenthal commented that the Merchants Committee
could be approached and asked to address this problem. At the
close of the discussion; Mayor Forrest commented that he would like
to see the whole special use process reviewed and the forms
redrafted so that they encourage application and streamline the
process.,
RESOLUTION APPROVING RATE Mr. Smith reported on steps taken in
ORDER TO OMNICOM the past few weeks to clear up
CABLEVISION confusion regarding the Post Newsweek
Cable rate increase and the review of
FCC form 1210 by Crowe Chisek. Crowe Chisek has now determined
that Post Newsweek's requested rate increase to $10.80 is allowable
under current FCC requirements and does not exceed the FCC
benchmark. The Cable and Telecommunications Commission is
recommending that the Board pass a resolution ratifying the
increase.
Trustee Heuberger recommended that any extra fees billed by Crowe
Chisek as a result of the misunderstanding with Post Newsweek Cable
should be passed along to the cable company. Mr. Valentine noted
that at this point there have been no additional billings.
After further discussion, Trustee Heuberger made a motion to adopt
the resolution. Trustee Rosenthal seconded the motion. The motion
failed by the following vote:
AYES: Heuberger, Rosenthal (2)
NAYS: Seidman, Swanson, Swartz (3)
ORDINANCE 0 -95 -30 RE TEXT An ordinance amending portions of
AMENDMENTS REGULATING Article 9 of the Zoning Ordinance which
SIGNS AND SEASONAL regulate signs and seasonal
DECORATIONS decorations. Second Reading.
Since the matter had been tabled
Rosenthal made a motion to remove
Swartz seconded the motion. The
Trustee Seidman made a motion to
Swartz seconded the motion. The
vote:
at the previous meeting, Trustee
a it from the table. Trustee
motion passed unanimously.
adopt the ordinance. Trustee
motion passed by the following
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
ORDINANCE RE AMENDMENT TO An ordinance authorizing an amended
SPECIAL USE, KIPLING SCHOOL special use for Kipling Elementary
School. The amended special use would
permit District 109 to add classrooms, an office, a gym with a
stage, and a variety of site improvements. First Reading.
Mr. Franz commented that a revised site plan has been requested
from District 109.
Mrs. Little reported that plans are in place for improving the
berms at Kipling, but work has not'yet begun. Trustee Swanson
commented that no work should be started until preliminary work has
been done by the school district's architect /engineer.
NEW BUSINESS
AUTHORIZATION TO AWARD Police Chief Anderson reported that
CONTRACT FOR NINE-1995 Chevrolet has announced it will
POLICE VEHICLES discontinue production of the Caprice
for 1996. Central Management Services
has therefore awarded the contract for police patrol vehicles to
the Ford Motor Company. The vehicle will be the Crown Victoria.
The transition from Chevrolet Caprice to Ford Crown Victoria would
require retrofitting or replacement of existing security seats,
mobile data consoles and electrical accessories. As an
3
alternative, Chief Anderson is requesting that the Police
Department be authorized to purchase nine new,1995 Caprices that
local dealers have in stock. These include six white squads with
the larger V8 engine, two white squads with the smaller V8, and one
black squad with the larger V8. Arrangements would be made to
store the vehicles until spring 1996, and the clock on the warranty
would not take effect until approximately January 1, 1996. The
total cost of the purchase would be $157,100.
After discussion regarding the possibility of purchasing smaller .
vehicles, maintenance costs and other concerns, Trustee Swartz made
a motion to approve the purchase of nine 1995 Chevrolet Caprices
from Cellozi - Ettleson at a total cost not to exceed $157,100.
Trustee Seidman seconded the motion. The motion passed by the
following vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
AUTHORIZATION TO FUND Mr. Franz explained that in 1990 the
AWNING IMPROVEMENT UNDER Board of Trustees established a Facade
FACADE REBATE PROGRAM, Rebate Program for properties abutting
730 WAUKEGAN ROAD Deerfield and Waukegan Roads in the
Village Center. To date, no one has
taken advantage of this incentive program. This summer, the
Appearance Review Commission voted to approve a proposed
awning /signage plan for the Frost Building, 730 Waukegan Road.
Under the Facade Rebate Program, $20,000 in Village funds would be
used for the new awning, with owner Jim Healy making $45,000-
$50,000 in other improvements to the exterior of the building. The
Board is being asked to authorize the $20,000 expenditure, which
will come from the Village Center Tax Increment Financing District.
Trustee Rosenthal made a motion to award $20,000 from the Facade
Rebate Program for an awning for the Frost Building. Trustee
Seidman seconded the motion. The motion passed by the following
vote:
AYES: Heuberger, Rosenthal, Seidman, Swanson, Swartz (5)
NAYS: None (0)
Marty Becker of the Appearance Review Commission expressed his
group's satisfaction with the improvements made to the Frost
Building.
AUTHORIZATION FOR MAYOR TO Authorization is being sought for Mayor
SIGN ANIMAL /RABIES CONTROL Forrest to sign an Animal /Rabies
SERVICE CONTRACT WITH LAKE Control Service Contract with the Lake
COUNTY HEALTH DEPARTMENT County Health Department which includes
minor revisions to the existing
agreement signed by the Village in 1990. The contract provides for
cooperation between the two agencies with respect to pet
registrations and bite investigations. Registration fees are to
remain the same; however, a new late fee of $5 will be charged for
registrations not completed within 30 days after the vaccination
date.
Trustee Seidman made a motion to authorize the mayor to sign the
agreement. Trustee Swartz seconded the motion. The motion passed
unanimously.
DISCUSSION
COMING EVENTS Trustee Rosenthal reminded viewers that
this coming Sunday is Mudfest and also
the Fall Festival at the Historical Village.
ADJOURNMENT There being no further business to
discuss, Trustee Swartz made a motion
to adjourn the meeting. The meeting was adjourned by Mayor Forrest
at 10:05 P.M.
4
1
1
1
ATTEST:
1
1
APPROVED:
AN -^-j
Village Clerk
Mayor