07/05/1995July 5, 1995
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber of
the Village Hall on Wednesday, July 5, 1995, at 8:00 P.M. The Clerk
called the roll and announced that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Attorney James Stucko.
Trustee Seidman made a motion, seconded by Trustee Heuberger, to
approve the minutes of the previous meeting. Trustee Rosenthal
recommended that on page 5, the first sentence of the third full
paragraph should read that Mayor Forrest recommended a full time
construction inspector (rather than a construction engineer) be
hired. The minutes as amended passed unanimously.
REPORT OF TMA /STAFF RE Gerald Smith reported that staff has been
BIDS FOR SHUTTLE BUS working with the TMA and the Deerfield and
SERVICE IN THE LAKE COOK Northbrook Chambers of Commerce on
ROAD AREA (CMAO GRANT) proposals for bus service between the new
train station and Lake Cook Road area
businesses. A CMAQ grant will provide $280,000 per year to be spent
on this demonstration project. Since proposals received for the bus
service were substantially higher than this amount, the group is
seeking a recommendation from the Board of Trustees that they reject
all bids and negotiate with other providers for an acceptable bid.
Mr. Smith added that the project may need to be scaled down in order
to accomplish this.
Cindy Fish of Barton Aschman was in attendance and attempted to
explain why bids were so much higher than the budgeted amount. A
major reason is that the vehicles being recommended by bidders are
larger than the ones recommended by Barton Aschman. Also, since the
contract is of a shorter than usual duration, the vehicles are being
depreciated at a faster rate.
After discussion, Trustee Seidman made a motion, seconded by Trustee
Swartz, to reject the Keeshin bid and to direct the group to actively
negotiate with other acceptable parties to secure a provider. The
motion passed unanimously.
Board members commented that the group must be careful not to scale
down the scope of the project to such an extent that it is no longer
inviting to potential users.
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DISCUSSION RE BUILDING Mr. Franz summarized that at the Board of
AND INSPECTION ISSUES AT Trustees meeting on June 20, staff was
COROMANDEL DEVELOPMENT directed (1) to retain an independent
architect to study the cornice problem at
Coromandel and present options for resolving it and (2) to determine
what additional inspection services are needed to assure that
Coromandel is being built to plan /code.
Architect Brian Burch was retained to study the cornice problem and
was at the meeting to discuss his findings. Mr. Burch reported that
in his opinion the stonework on the townhomes could have been
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accomplished if the order of construction had been different. If the
roof sheeting had been left off, a crane could have lifted the stone
into position. He stated that the precast limestone cornices are an
expensive detail, and in his opinion they were eliminated as a cost
containment measure. Mr. Burch stated that he does not have much
respect for the MBO medium density overlay board which was
substituted for the limestone. The wood will have a fairly short
life span, especially since it has not been backprimed. Mr. Burch
proposed two alternates to wood. One would be to use a thin layer of
precast stone instead of the six inch slab Optima has been using on
the condominiums, and the other would be to use an artificial product
which looks like limestone and, properly installed, will last up to
fifty years.
Mr. Lenick stated that he has reviewed Mr. Burch's recommendations
and has met with the contract purchasers. Optima is examining its
various options and would like to continue that process, then come
back to the first Board meeting in August for approval.
Regarding the need for additional-inspection services, staff is
recommending that Mr. Case be used full time at Coromandel, and that
a part time inspector be hired, at Optima's expense, to cover Mr.
Case's other inspection responsibilities. The cost of the temporary
part time employee is estimated to be $15,000 - $20,000. Mr. Lenick
indicated that this solution would be acceptable to Optima.
Trustee Rosenthal made a motion to retain outside inspection, services
estimated to cost $15,000 - $20,000 between now and the end of the.
construction season. Trustee Heuberger seconded the motion. The
motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
When the cornice issue has been resolved, an amendment regarding both
of these issues will be added to the development agreement.
Neil Krupp, a contract purchaser, commented that the purchasers have
met with Mr.. Hovey and Mr. Lenick, and the group feels it has
embarked on a positive path. The cornice issue is being worked on,
Optima has agreed to replace the wood fences with brick walls, and
alternative materials for the slate entryways are being studied. Mr.
Krupp thanked the Mayor and Board for the help and support they have
provided thus far.
DISCUSSION RE BOUNDARY Mayor Forrest explained that a possible
AGREEMENT WITH THE boundary agreement is being worked on
THE VILLAGE OF NORTHBROOK between the Villages of Northbrook and
Deerfield regarding several unincorporated
properties in which they share an interest, including the LaSalle
property at Lake Cook Road and I -294. Deerfield is strongly opposed
to Incredible Universe being developed on that property and has
communicated this information to Northbrook. Mayor Forrest
recommended that the Board go into Executive Session to continue
discussion of issues related to a boundary agreement, then return to
report their progress and to finish the regular Board meeting. An
Executive Session is permitted due to possible litigation on this
issue.
Trustee Seidman moved to go into Executive Session. Trustee Swartz
seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
The Board went into Executive Session at.8:35 P.M.
Mayor Forrest reconvened the meeting at 9:50 P.M.
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Mayor Forrest reported that Deerfield is now prepared to ask the
Village Attorney to prepare a binding agreement between the Village
of Deerfield and the Village of Northbrook regarding various parcels
of land.
Mr. Stucko explained that the purpose of the boundary agreement is to
control the future annexation of these unincorporated parcels of land
and to regulate their future use as follows:
(1) The Baxter property north of Lake Cook Road along Deerfield's
western border would be available for annexation to the Village of
Deerfield.
(2) The LaSalle property south of Lake Cook Road and west of I -294
(currently under consideration for Incredible Universe) would be
available for annexation to the Village of Northbrook.
(3) The Red Roof Inn parcel west of Waukegan Road near the tollway
spur would be available for annexation to the Village of Deerfield.
(4) The Brookside Shopping Center /Hanekamp Funeral Home parcel, east
of Waukegan Road and north of the tollway spur, would be available
for annexation to the Village of Northbrook.
(5) The Waukegan Road triangle, west of Waukegan Road and south of
the tollway spur, would be available for annexation to the Village of
Northbrook.
(6) Two residential developments, Picardy East (located east of the
Brookside Shopping Center parcel) and Glenbrook Countryside Estates
(located east of Waukegan Road and south of Lake Cook Road) would be
available for annexation by either village.
Mayor Forrest added that the Baxter property and the LaSalle property
would be restricted from having retail on them. Office or
residential would be the preferred zoning on both parcels. Trustee
Heuberger added that all parcels selected for possible annexation to
Deerfield are contiguous to Deerfield boundaries as they now exist.
Trustee Seidman made a motion to direct the attorney to prepare the
boundary agreement and the resolution in accordance with the
enumerated points. Trustee Swartz seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
LETTER OF CREDIT Mr. Franz reported that Mr. John Elliot,
245 Park Lane, has requested release of his
$10,000 letter of credit since the Board has decided to take no
further action at this time regarding the extension of Park Lane.
Trustee Seidman made a motion to release the $10,000 letter of
credit. Trustee Swartz seconded the motion. The motion passed by
the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
DEER RUN /BRIARWOOD VISTA/ Trustee Heuberger commented on the letter
COLONY POINT CONNECTION from Ivy Levin to Mr. Franz regarding the
possibility of connecting the Deer Run,
Briarwood Vista and Colony Point subdivisions with a controlled gate.
He requested that staff explore the possibility and report to the
Board on its feasibility and cost.
Trustee Rosenthal commented that she would not want to see private
access on public streets. Mr. Stucko responded that access to public
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streets cannot be restricted. If such a system were ever put into
force, a portion of the public streets would have to be vacated so
that they would revert to private ownership. Staff will look into
the matter.
ADJOURNMENT There being no further business to
discuss, Trustee Seidman made a motion to
adjourn the meeting. Trustee Swanson seconded the motion. The
meeting was adjourned at 10:03 P.M.
ATTEST:
Village Clerk
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APPROV D:
Mayor
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