05/01/1995May 1, 1995
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Monday, May 1, 1995, at 8:00 P.M. The Clerk
called the roll and announced that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Michael Swartz
Absent:
Vernon E. Swanson
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Attorney Sheila Beary.
Mr. Franz administered the Oath of Office to newly re- elected
Trustee Michael Swartz.
Trustee Seidman made a motion, seconded by Trustee Swartz, to
approve the minutes of the previous meeting. The motion passed
unanimously.
REPORT ON DEPARTMENTAL Finance Director George Valentine
OBJECTIVES - FINANCE presented highlights from his Report on
DEPARTMENT Departmental Objectives. These include:
(1) being awarded the G.F.O.A. Certificate
of Achievement for Excellence in Financial Reporting for the
eleventh consecutive year and the Distinguished Budget Presentation
Award for the fourth consecutive year; (2) the completion of the
annual budget which was presented at the last Board meeting; (3)
investing 97.50 of available funds at a rate equal to the 90 -day
Treasury Note; (4) passage of the Tax Levy Ordinance in December;
(5) changing the Village's primary depository to Deerfield Federal
Savings and Loan; and (6) installation of a new computer system.
Upcoming projects include vehicle stickers, the annual audit, and
negotiation of a new refuse contract.
REPORTS
REPORT AND RECOMMENDATION The Village Center Development
OF VCDC RE REVISING FIRST Commission believes that the existing
FLOOR RETAIL ORDINANCE first floor retail ordinance should be
revised. They believe the Village
Center should become more of a convenience center for Village
residents. Under proposed. changes to the ordinance, both retail
and service uses which generate significant customer foot traffic
would be permitted uses. The proposed changes would greatly expand
the list of permitted uses in the C -1 Village Center District,
which the VCDC believes would be beneficial to the Village Center.
Mr. Franz read the list of Permitted Uses, Special Uses - Class A,
and Special Uses - Class B which the VCDC is recommending for
reclassification, expansion and /or modification.
Village Planner Jeff Ryckaert and VCDC member John Schneider were
in attendance and presented the recommendation to the Board.
Mayor Forrest commented that the recommendation being made by the
VCDC goes too far and is an overreaction to present vacancies.
Trustee Rosenthal agreed, saying that if too many service uses come
in, they will take over, and retail will be lost. Currently,
certain service providers are permitted to come into the Village
Center if they are willing to go through the special use process.
1
1
1
1
1
1
While this.process may be lengthy, it allows the Village to limit
the number.of any one type of service in town. Trustee Swartz
commented-that viewing the downtown as a convenience center for
residents is too narrow a view. He suggested that the VCDC take
back the recommendation and hone in on some specific uses which.
would bring people into the downtown area. The effect of these
uses on parking also needs to be studied.
After further discussion, Trustee Swartz made a recommendation to
refer the matter back to the VCDC for further study. Trustee
Heuberger'seconded the motion. The motion carried, with only
Trustee Rosenthal voting against it.
REPORT AND. RECOMMENDATION
OF PLAN COMMISSION AND
REPORT AND RECOMMENDATION
OF VCDC RE REQUEST FOR
CLASS A SPECIAL USE FOR
LILI'S FASHIONS
Lili's Fashions has petitioned to open
a dressmaker /tailor shop at the
Deerfield Commons Shopping Center. This
would be a Class A Special Use. Both
the Plan Commission and the VCDC voted
unanimously to approve the request.
Trustee Seidman made a motion to approve the reports and to direct
the Village attorney to prepare an ordinance. Trustee Swartz
seconded the.motion. The motion, passed.unanimously.
REPORT AND RECOMMENDATION
The Hyatt Deerfield is requesting an
OF PLAN COMMISSION RE
amendment to their previously approved
REQUEST TO AMEND
signage plan to permit one of their
PREVIOUSLY APPROVED PUD
tenants (Friedman Associates) to place a
SIGNAGE PLAN, HYATT
corporate logo at the entrance to the
building they occupy at 104 Wilmot Road.
The Plan Commission believes the request is appropriate because
Friedman Associates is the
largest tenant in the building and
because the sign is attractive, tastefully done, is small in size
and is not highly visible.
They therefore voted unanimously to
approve the request.
Trustee Seidman.made a motion to approve the report and to direct
the Village attorney to prepare an ordinance. .Trustee Heuberger
seconded the motion. The motion passed unanimously.
REPORT OF STAFF RE Mr. Franz explained that currently the
PROPOSED'CHANGE IN Village's letter of credit is for 1100 of
REQUIREMENTS FOR the total cost of improvements. Other
LETTERS OF CREDIT municipalities charge up to 1500. Staff
is requesting that the Board consider an
increase in the amount the Village requires. Mrs. Houpt added that
the current system, which has been in effect for at least thirty
years,* permits the Village to seek an increase in the guarantee
only after-the third, sixth, and ninth years.
Board members agreed that an increase is warranted. A discussion
followed on how much of an increase would be appropriate and how
frequently each letter of credit should be reviewed. Trustee
Heuberger recommended that the Village change the required amount
of the letter of credit to 1250, with a review every two years.
Ms. Beary commented that a public hearing will be.required, since
this is an amendment to the Zoning Ordinance.
Trustee Seidman made-a motion to change the letter of credit to.
125% with a review every two years, to refer the matter back to the
Plan Commission for a public hearing, and to authorize the Village
attorney to prepare an ordinance. Trustee Heuberger seconded the
motion. The motion passed unanimously.
Outstanding letters of credit will be grandfathered.
OLD BUSINESS
ORDINANCE 0 -95 -17 An ordinance approving a Text Amendment to
APPROVING A TEXT the Zoning Ordinance re signage on wall
2
AMENDMENT TO THE ZONING entry features for Optima /Coromandel.
ORDINANCE RE WALL ENTRY Second Reading.
FEATURES, OPTIMA
Trustee Seidman made a motion to adopt the
ordinance. Trustee Ehlers seconded the motion. The motion passed
by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
ORDINANCE 0 -95 -18 An ordinance approving an amendment to
APPROVING AN AMENDMENT signage on wall entry features for Optima/
TO SIGNAGE ON WALL Coromandel. Second Reading.
ENTRY FEATURES, OPTIMA
Trustee - Seidman made a motion to adopt the
ordinance. Trustee Heuberger seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
NEW BUSINESS
DISCUSSION RE 16" WATER The Village of Riverwoods is proposing to
TRANSMISSION LINE TO connect a 16" water main from Wilmot Road
RIVERWOODS west under Montgomery Road, around the
north side of Caruso Junior High School,
under the tollway, and eventually to a 300,000 gallon reservoir and
pumping station on the Lexington property west of Sanders Road.
This is to be a dedicated transmission line for Riverwoods'
purposes only.
Riverwoods President Roy Stanger and engineering consultant Gordon
White were in attendance to outline the proposed water main plan.
Mr. White explained that the project is needed in order for
Riverwoods to be able to supply the additional quantities of water
which will be required by residents of the new Thorngate
subdivision. He added that since Deerfield has property west of
the tollway, the project will benefit Deerfield as well as
Riverwoods. He believes the new line will be sufficient to handle
water needs well into the 21st century. Mr. White outlined the
proposed route for the water transmission line.
Mayor Forrest asked Mr. Soyka if the proposed project will
negatively impact Village residents. Mr. Soyka replied that
providing water to Thorngate should have a minimal impact on our
water system, especially now that the Park District will be taking
water from their own wells. Mr. Soyka anticipates that Thorngate
residents will require about 100,000 gallons of water per day. The
Village has been advised not to provide them with more than 300,000
gallons per day. Mr. Gordon commented that Riverwoods will agree
to a fill rate and to a sprinkling ban during dry weather to ensure
that not too much water is used during peak times.
Mr. Soyka referred to a May 1, 1995, report from Deerfield's water
consultant, Greeley and Hansen, which states that the Thorngate
subdivision, by itself, would not be considered to have significant
adverse impact on our water system. This report offered specific
comments on the proposed connection.
Mr. Soyka commented that within the next five years, reservoirs and
improvements near Deerfield High School will be constructed. These
improvements are contingent upon decisions made by Highland Park
regarding their water system. Mr. Soyka anticipates no decrease in
water pressure for Village residents; however, there are provisions
for handling the problem, should it occur.
Trustee Heuberger inquired how much our improvements will benefit
Riverwoods, and whether Riverwoods will participate in the cost of
Deerfield improvements to the extent that Riverwoods is benefitted.
3
1
1
Mr. Soyka replied that there have been no conversations on this
topic.
Mayor Forrest indicated that several conditions would need to be
understood before Deerfield would agree to the transmission line.
First, the Village would maintain, at Riverwoods' expense, the
lines that are in corporate Deerfield. Another is that all of
Montgomery Road would be resurfaced when the work there has been
completed. Finally, the work to be done in the area of Caruso
Junior High School must be completed between the end of the regular
school year and the commencement of summer school. Mr. White
agreed to all of these conditions.
Mr. Franz commented that if the Board approves the concept an
amendment to the contract will be worked out and returned to the
Board for approval.
Resident Bert Johanson, 1135 Wilmot Road, inquired how the 8" water
main in Deerfield can be connected to a 16" pipe in Riverwoods
without Deerfield losing water pressure. Mr. White explained that
the 16" water main will not be used to its full capacity. Mayor
Forrest commented that when the water main is turned on, he would
like the Village to monitor it to be certain that water pressure
does not decrease.
Mr. Stanger thanked the Village for taking the time to consider the
project. He reiterated that with the addition of a deep well by
the Park District and another being planned by Dean Whitter, the
amount of water needed west of the tollway during the summer should
decrease substantially.
PRESENTATION RE PRAIRIE Carol Spielman and David Ramsey were in
WOLF SLOUGH WETLANDS attendance to give an overview of the
DEMONSTRATION PROJECT Prairie Wolf Slough Wetlands Demonstration
Project which is being proposed for a 25-
acre site south of Illinois Route 22 in Lake County. Ms. Spielman
showed a map of the proposed project and discussed the educational
and aesthetic benefits that area residents will derive from it.
Mr. Ramsey, of Friends of the Chicago River, explained that this
project was selected from among twelve candidates. Since part of
the site is near Deerfield High School, science teachers can use it
to bring wetlands back into student awareness. The wetlands will
be accomplished by taking the natural drainage at Bannockburn Green
Shopping Center and redirecting it to an already wet area. A small
water control structure will be constructed. Wetland vegetation
will follow, which will attract waterfowl and other wildlife
species, providing an excellent opportunity for ecological study.
In addition, it will be a model of how to clean the river system,
purifying the water coming from the shopping mall. There will also
be some storm water retention benefit. Construction will occur in
July with some planting to begin in the fall. Recreational
benefits to the community include construction of a trail from
Highland Park, through Deerfield High School property, and on to
the wetlands and woodlands via a bridge.
Municipalities are being asked to participate through in kind
contributions or cash. The wetlands itself is fully paid for, but
there is not enough money to complete the trail and the bridge.
There was discussion regarding how people will gain access to the
trail. Mayor Forrest stated that he would not be in favor of
publicizing access through the North Trail subdivision.
In response-to questioning from Trustee Seidman regarding
monitoring of the site, Mr. Ramsey commented that Chief Anderson
has suggested that police officers from all three communities be
deputized so they can patrol the area.
4
ANALYSIS AND AWARD OF Mr. Soyka reported that three bids were
BID FOR 50/50 PARKWAY received for the 1995 Parkway Tree
TREE PROGRAM Program. Arthur Weiler, Inc. of Zion,
Illinois, submitted the lowest unit price
on eleven of fourteen species of tree. It is Mr. Soyka's
recommendation that the bid of Arthur Weiler, Inc. be accepted.
After discussion, Trustee Rosenthal made a motion to accept the bid
of Arthur Weiler, Inc. for the 50/50 Tree Program at the unit
prices bid for each species. Trustee Swartz seconded the motion.
The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
ANALYSIS AND AWARD OF Mr. Soyka reported that on April 25, 1995
BIDS FOR MFT CONTRACTS bids were opened for the 1995 MFT
contracts.
It is Mr. Soyka's recommendation that the contract for concrete
street patching be awarded to the low bidder, Schroeder and
Schroeder, at a cost of $26.45 /square yard. The total amount to be
spent on concrete patching is $75,000.
Trustee Seidman made a motion to accept the bid of Schroeder and
Schroeder at a cost not to exceed $26.45 /square yard. Trustee
Heuberger seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
For inlet reconstruction, Mr. Soyka recommended that the low bid of
DNB Construction in the amount of $26,499 be accepted.
Trustee Swartz made a motion to accept the bid of DNB Construction
in an amount not to exceed $26,499. Trustee Ehlers seconded the
motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
For thermoplastic pavement marking, Mr. Soyka recommended that the
low bid of Mark -It Corporation be accepted. Since the bid is for
only $8,630 and the budget allows $13,000 to be spent, Mr. Soyka
intends to increase the amount of work that will be done.
Trustee Rosenthal made a motion to award the bid to Mark -It
Corporation for a total amount not to exceed $13,000. Trustee
Swartz seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
For bituminous patching mixture, Mr. Soyka recommended that the low
bid of Peter Baker and Son Company in the amount of $19.05 /ton be
accepted.
Trustee Seidman made a motion to award the bid to Peter Baker and
Son Company in an amount not to exceed $19.05 /ton. Trustee
Heuberger seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
DISCUSSION
MAYOR'S LETTER RE TOLLWAY Mayor Forrest explained that he and the
Board of Trustees have determined that
5
1
1
1
1
1
none of the tollway's plans for expanding the plaza in'Deerfield
are in Deerfield's best interest. A strong effort will be made to
convince IDOT to return to their original plan to split the plaza.
The Mayor has written a letter to Governor Edgar, and he intends to
ask for the support of surrounding communities.,in urging the
tollway to reconsider its expansion plan.
OPTIMA MARKETING SIGN Trustee Seidman inquired about a request
from Optima to make changes in their
marketing sign. Mr. Franz said that staff will handle the matter
administratively.
PROMOTED OFFICERS Trustee Seidman extended the Board's
congratulations to the Village's newly
promoted police officers.
LEFT TURNS AT KATES/ Trustee Heuberger suggested that staff
WAUKEGAN accelerate its observation of the Kates/
Waukegan intersection. Left -turns have
become increasingly difficult.
ADJOURNMENT There being no further business to
discuss, Trustee Rosenthal made a motion
to adjourn the meeting. Trustee Seidman seconded the motion. The
meeting was adjourned at 9:35 P.M.
ATTEST:
Village Clerk
APPROVED:
Mayor
0