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04/17/19951 1 l April 17, 1995 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, April 17, 1995, at 8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Absent: Michael Swartz and that a quorum was present and in attendance.- Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman made a motion, seconded by Trustee Ehlers, to approve the minutes of the previous meeting. The motion passed unanimously. BILLS AND PAYROLL Trustee Seidman made a motion, seconded by Trustee Ehlers, to approve the Bills and Payroll. The motion passed unanimously. TREASURER'S REPORT Finance Director George Valentine summarized the March Treasurer's Report. Sales tax receipts are up 23% for the month and 60 over the previous twelve month period. With receipts of almost $289,000, this is the largest sales tax receipt month in Village history. Water sales continue to be high. General Fund revenues are up significantly due to the receipt of engineering fees and building permit fees for the Coromandel project and also due to $46,000 received for the trade -in of several squad cars. As of March 31, 1995, 102.50 of cash was invested at an average interest rate of 5.670. PROCLAMATION - PUBLIC Mayor Forrest read a proclamation SAFETY TELECOMMUNICATIONS designating the month of April, 1995, MONTH Public Safety Telecommunications Month, in honor and recognition of the Village's 9 -1 -1 Telecommunication personnel and the vital contribution they make to the safety and well being of Village citizens. Trustee Rosenthal made a motion to accept the proclamation. Trustee Heuberger seconded the motion. The motion passed unanimously. NATIONAL ACADEMY OF Mayor Forrest presented Senior EMERGENCY MEDICAL Dispatcher George Filenko with a DISPATCH certificate from the National Academy of Emergency Medical Dispatch which recognizes him as an Emergency Medical Dispatcher. WOMEN IN CABLE AWARD Mayor Forrest announced that on March 9, 1995, at the Illinois Cable Television and Communications Association Chairman's Dinner, Post Newsweek Cable received the Women in Cable Award for Excellence in Community Service for its work on Care- A -Thon. Mayor Forrest displayed the award and congratulated B. Z. Meyers, the Deerfield Access Cable Coordinator, on a fine effort. CITIZENS POLICE ACADEMY George Schleicher, former Village Trustee and Police Commissioner, has recently completed the Citizens' Police Academy Training Course. He attended the Board meeting to recommend that current Trustees and Police Commissioners take the course to obtain first hand knowledge of police operations. PUBLIC HEARING ON Mayor Forrest convened the Public 1995 -96 ANNUAL BUDGET Hearing on the 1995 -1996 Annual Budget. Finance Director George Valentine presented budget highlights: The total budget for all funds is $18,980,350, up about $2,200,000 from last year, mainly in capital projects. Excluding capital projects, the budget is up 3.50 - 4 %. The property tax levy is down for the fourth time in the past five years. This is possible because expenditures are carefully monitored and because revenues, such as sales tax and hotel tax, are strong. The Village will receive about 80 of the total property tax bill. Staffing levels remain unchanged. General salaries will increase about 3.5 %. Medical insurance premiums will increase about 2.5 %. Mayor Forrest read his annual Budget Message which is attached and made part of these minutes. There being no questions or comments from Board members or the public, Trustee Seidman made a motion, seconded by Trustee Heuberger, to close the Public Hearing. The motion passed unanimously. ORDINANCE 0 -95 -13 An ordinance approving the Annual Budget APPROVING THE ANNUAL for 1995 -96. First Reading. BUDGET FOR 1995 -1996 Trustee Rosenthal made a motion, seconded by Trustee Ehlers, to waive the rules to permit the ordinance to be voted on at First Reading. The motion passed unanimously. Trustee Rosenthal made a motion to adopt the ordinance approving the Annual Budget for 1995 -96. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) ORDINANCE 0 -95 -14 AMENDING THE WAGE AND PLAN Reading. An ordinance amending the Wage and Salary Plan and establishing the compensation of officers and employees for the fiscal year 1995 -1996. First Trustee Heuberger made a motion, seconded by Trustee Rosenthal, to waive the rules to permit the ordinance to be voted on at First Reading. The motion passed unanimously. Trustee Rosenthal made a motion to adopt the ordinance amending the Wage and Salary Plan. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) GFOA DISTINGUISHED Mayor Forrest announced that the PRESENTATION AWARD Government Finance Officers Association' has selected the Village of Deerfield to receive a Distinguished Budget Presentation Award. This is the fourth year in a row that the Village has received this award. George Valentine accepted the award on behalf of the Finance Department. SWEARING -IN CEREMONY After congratulatory comments from former Village Attorney Richard Houpt, Judge Wallace Dunn administered the Oath of Office to newly re- elected Trustees Marvin Ehlers and Edwin Seidman. ACKNOWLEDGMENT OF YEARS Robert Franz recognized Trustee OF SERVICE Rosenthal who is celebrating her tenth year in elected position, Trustee 2 1 1 F_� Seidman who is celebrating his twentieth year in elected position, and Mayor Forrest who is celebrating his thirtieth year in public position. These three individuals collectively represent sixty years of public service to the Village of Deerfield. •` The Board took a short recess. CONSENT AGENDA RESOLUTION.R -95 -06 A resolution appropriating $330,000 of RE MAINTENANCE OF Motor Fuel Tax funds for the purpose of STREETS AND HIGHWAYS. maintaining streets and highways under the applicable provisions of the Illinois Highway Code, for the period January 1, 1995 to December 31, 1995 Trustee Seidman made a motion to approve the resolution. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger,•Rosenthal, Seidman, Swanson (5) NAYS: None (0) ORDINANCE 0 -95 -15 AMENDING PREVIOUSLY APPROVED PUD SIGNAGE AND OVERALL PLAN, DEERBROOK MALL /BEST BUY includes a sign at the illuminated sign on the OLD BUSINESS An ordinance amending a" previously approved Planned Unit Development Signage Plan and overall plan in order to permit a major renovation to the facade of Deerbrook Mall for the Best Buy store. The proposed renovation nearby mall entrance and an internally rear wall. Second Reading. Representing Deerbrook Mall were its owner Joseph Valenti, and mall manager Michael Lisula. Representing Best Buy were architects Jeff.Brownell and Sixto Beltrandi and District Manager Sam Handling. Loading of Purchases - Mr. Valenti spoke on the issue of having store employees take medium sized merchandise out the front door on flatbed carts and load it into customer cars. He feels this is an accepted practice and is the only safe and effective way to accomplish the task. Mr. Beltrandi added that it is store policy that a store employee shall accompany a customer with bulky merchandise to his car and help him load the item, rather than have the customer drive to the front door. Mayor Forrest asked for a written agreement from Best Buy that a store employee will always accompany a customer with a flatbed cart to his car and will then return the cart to the store. Mr. Beltrandi agreed. Trustee Rosenthal suggested a one year conditional trial period to see if Best Buy lives up to their intentions. Mr. Stucko replied that this is not necessary. The Village has an ongoing right.to police the situation and to take action if necessary. Signag.e - Mr. Beltrandi then discussed the store facade. He cannot find support in the sign ordinance for calling Best Buy's proposed wall a sign. He also commented-oh the toning down of the prototype electric blue into a muted grey /blue which fits .better into the Deerbrook Mall color scheme. Mr. Stucko responded that the sign vs wall issue could be argued either way. Mr. Brownell commented that the idea of having a yellow ticket against a beige wall does not work. The ticket would not be seen. The tone of grey /blue could be changed somewhat, however, if necessary. There was additional discussion regarding the Best Buy canopy, the aesthetics of the mall, and the important asset that Best Buy would be to Deerbrook Mall and to the Village. 3 Mayor Forrest suggested that a dote be taken. Mr. Stucko recommended that the ordinance first be amended to add the additional condition with respect to the flatbed cart always being accompanied by a store employee who will then return the cart to the inside of the store. Trustee Ehlers made a motion to approve the amendment. Trustee Heuberger seconded the motion. The motion passed unanimously. Mrs. Houpt suggested that the grey /blue wall color to be used be specified in the ordinance. The color is ##832. Trustee Heuberger made a motion to pass the ordinance as amended. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Seidman, Swanson (4) NAYS: Rosenthal (1) AN ORDINANCE APPROVING A TEXT AMENDMENT TO THE ZONING ORDINANCE RE WALL ENTRY FEATURES, AND AN ORDINANCE APPROVING AN AMENDMENT TO SIGNAGE ON WALL ENTRY FEATURES, An ordinance approving a Text Amendment to the Zoning ordinance re signage on wall entry features, and an ordinance approving an amendment to signage on wall entry features, both for Optima/ Coromandel. First Readings. OPTIMA /COROMANDEL Thaddeus Lenick was in attendance to represent Optima /Coromandel. As requested by the Board of Trustees at the previous meeting, Optima submitted an alternate entry wall design for the Coromandel development. The new design is V- shaped and has signage on two faces which would be more visible to motorists traveling east or west on Kates Road. Optima favors the original design, however, and feels that the length of the proposed wall is in scale and is not excessive for the development. After discussing the pros and cons of each design, Mayor Forrest commented that if either wall would satisfy the ordinance, the developer should be the one to make the decision on which design to use. Mr. Lenick reiterated that Optima's first choice is still its original design. Both ordinances will stand as First Readings. NEW BUSINESS SENIOR TASK FORCE Mayor Forrest related that the Deerfield Park District is reactivating the Senior Task Force and is requesting that a Board member be appointed to serve on it. Since Trustee Ehlers has served on the Senior Task Force in the past, Mayor Forrest recommended that he again serve in that capacity. Trustee Rosenthal made a motion that Trustee Ehlers serve on the Senior Task Force. Trustee Heuberger seconded the motion. The motion passed unanimously. PLAN COMMISSION Plan Commission member Edna Schade RESIGNATION attended the meeting. She has sent a letter to the Village resigning the position in order to pursue other activities. Mayor Forrest thanked her for her service to the Village and wished her well in her future endeavors. COMMITTEE OF THE WHOLE Mr. Franz announced that a meeting of MEETING the Committee of the Whole will be held on Monday, April 24, at 8:00 P.M. It will be a workshop meeting to discuss various issues and will be held in the Conference Room. ORDINANCE 0 -95 -16 An ordinance authorizing the acquisition 4 Fj AUTHORIZING THE of 623 Deerfield Road through ACQUISITION OF 623 condemnation or otherwise for the DEERFIELD ROAD purpose of redevelopment. This issue was discussed in executive session prior to tonight's Board meeting. First Reading. Trustee Seidman made a motion for a waiver of the rules to permit the ordinance to be voted on at First Reading. Trustee Ehlers seconded the motion. The motion passed unanimously. Trustee Seidman made a motion to adopt the ordinance. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson (5) NAYS: None (0) DISCUSSION RESOLUTION R -95 -07 RE Trustee Rosenthal suggested that the KILEY MENTAL HEALTH Board pass a resolution in support CENTER of efforts to keep open the Kiley Mental Health Center in Waukegan. Trustee Seidman seconded the motion. The motion passed unanimously. PUBLIC HEARING - CABLE Trustee Ehlers reminded residents that AND TELECOMMUNICATIONS on Wednesday, April 19, at 7:30 P.M., the Cable and Telecommunications Commission will hold a public hearing in the Board Room to review the results of the survey and to discuss the renegotiation of the franchise with Post Newsweek Cable. Public participation is desired. ADJOURNMENT There being no further business to discuss, Trustee Rosenthal made a motion to adjourn the meeting. Trustee Swanson seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:40 P.M. APPROVED: ATTEST: A-J- Village Clerk 1 6". Mayor