04/03/1995April 3, 1995
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by Mr. Franz in the Council Chamber
of the Village Hall on Monday, April 3, 1995, at 8:00 P.M. The
Clerk called the roll and announced that the following were:
Present: Marvin W. Ehlers
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Absent: Bernard Forrest, Mayor
John H. Heuberger
Michael Swartz
and that a quorum was present and in attendance. Also present
were Village Manager Robert Franz and Attorney James Stucko.
Given the absence of Mayor Forrest, Trustee Ehlers made a motion,
seconded by Trustee Seidman, that Trustee Rosenthal serve as
mayor pro tem. The motion passed unanimously.
Trustee Seidman made a motion, seconded by Trustee Ehlers, to
approve the minutes of the previous meeting. In a letter to the
Mayor and Board from Trustee Heuberger, he recommended the
following changes to the minutes: that the insurance referred to
in Mrs. Houpt's report be clarified as flood insurance, that the
stereo installation area referred to in the Best Buy summary be
clarified as an automobile stereo installation area, and that the
wording of the Optima /Coromandel motion be changed to. . .
"subject to the Fire Department's approval of the sidewalk
reconfiguration and their agreement to accept maintenance
responsibilities for the sidewalk crossing their land." The
motion to approve the minutes as amended passed unanimously.
PROCLAMATION - YEAR OF Mayor pro tem Rosenthal read a
THE FAMILY proclamation designating 1995 as the
Year of the Family in Deerfield and
urging all members of the community to participate in the
development of healthy families. Trustee Swanson made a motion
to accept the proclamation. Trustee Ehlers seconded the motion.
The motion passed unanimously.
PROCLAMATION - BUILDING Mayor pro tem Rosenthal read a
SAFETY WEEK proclamation designating the week of
April 9 -15, 1995, as Building Safety
Week in Deerfield. The proclamation urges all citizens to
participate in activities to help promote building,.safety, to
create awareness as to the importance of construction and
building codes, and to spotlight the role of the dedicated
building official in administering those codes. Trustee Swanson
made a motion to accept the proclamation. Trustee Ehlers
seconded the motion. The motion passed unanimously. The
proclamation was accepted by Kiwanis Club President Paul Saydak,
Robert Speckmann, and Crissy Speckmann.
REPORTS
REQUEST FOR FENCE A public hearing was held on March 7,
VARIATION FOR 825 1995, to consider the request of Charles
DEERE PARK COURT and Sara Ray, 825 Deere Park Court, for
a variation to allow replacement of an
existing, deteriorated, 6'9" stockade fence with an 8' fence in
lieu of the maximum 7' fence permitted by Ordinance. By a
unanimous vote, the Board of Zoning Appeals approved the
requested variation.
Trustee Seidman made a motion to approve the variation. Trustee
Swanson seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson (4)
NAYS: None (0)
The Community Development Department was asked to research why
the Zoning Ordinance allows a maximum 7' fence when the standard
heights for fencing are 6' and 8'.
REPORT AND RECOMMENDATION Thaddeus Lenick, Project Manager for
OF PLAN COMMISSION RE the Coromandel development, was in
OPTIMA /COROMANDEL attendance to continue discussion
begun at the previous meeting
regarding the proposed wall entry feature and the proposed
retaining wall. At that meeting, the Board of Trustees had
accepted the Plan Commission report relative to the change in the
site plan on the topographical issue, subject to the Fire
Department's approval of the sidewalk reconfiguration and their
agreement to accept maintenance responsibilities for the sidewalk
crossing their land. Discussion of the wall entry feature was
tabled, however, pending additional information from Optima.
Trustee Ehlers made a motion to remove the matter from the table.
Trustee Swanson seconded the motion. The motion passed
unanimously.
Regarding the retaining wall issue, Mr. Lenick informed the Board
that the Fire Department has been notified about the proposed
sidewalk change. At the Fire Department's recommendation, the
property line for the fire station will be redrawn slightly to
exclude the portion containing the sidewalk. The maintenance of
the sidewalk will then become the responsibility of the developer
and the homeowners' association. Fire Chief Quinn was in
attendance and indicated the Fire Department's approval of the
proposed changes. Mr. Lenick requested permission to begin
construction of the retaining wall immediately, at the risk of
the developer. Staff had no objection.
Regarding the wall entry features, Mr. Lenick distributed a photo
indicating the proposed length and height. He agreed that "by
Optima" will be dropped from the plan, and he explained that no
existing trees will be removed to make room for the wall.
Trustees debated whether the entry feature is too long, giving
the appearance of a walled community, or whether it is in scale
with the rest of the development. There was also discussion that
perhaps the entry feature would be more traffic informative and
driver friendly if it were on both sides of the entrance instead
of only on the east side of the entrance, as proposed. Deerfield
resident Derek Ragona expressed his opinion that the size and
scale of the entry feature are too large and detract from the
open feeling of the community.
Trustee Ehlers made a motion, seconded by Trustee Seidman, to
accept the recommendation of the Plan Commission to permit the
construction of the retaining wall, but amended to include the
ownership changes agreed to by the fire department. The motion
passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson (4)
NAYS: None (0)
Trustee Ehlers made a motion, seconded by Trustee Seidman, to
accept the recommendation of the Plan Commission regarding the
wall entry features and to direct the Village attorney to prepare
the necessary ordinances, subject to the Board's review and
adjustment of the entry features. The motion passed by the
following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson (4)
NAYS: None (0)
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CONSENT AGENDA
ORDINANCE 0 -95 -10 An ordinance amending a previously
RE TENNAOUA CLUB approved Special Use to permit removal
of an existing storage shed,
construction of a new storage shed, and addition of a new tennis
shop and deck at the Tennaqua Club. First Reading.
Trustee Seidman made a motion for a waiver of the rules to allow
the ordinance to be voted on at first reading. Trustee Ehlers
seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion to adopt the ordinance. Trustee
Ehlers seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson (4)
NAYS: None (0)
ORDINANCE 0- 95 -11, An ordinance amending a previously
RE BRIARWOOD granted special use to permit Briarwood
Country Club to redevelop its outdoor
swimming pool area, including the construction of an outdoor
eating facility, locker room, swimming pool, and other accessory
uses. First Reading.
Trustee Seidman made a motion, seconded by Trustee Ehlers, for a
waiver of the rules to permit the ordinance to be voted on at
first reading. The motion passed unanimously.
Trustee Seidman made a motion, seconded by Trustee Ehlers, to
adopt the ordinance. The motion passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson (4)
NAYS: None (0)
ORDINANCE 0 -95 -12 RE An ordinance to designate a Canvassing
CANVASSING BOARD FOR Board for the purpose of canvassing the
MUNICIPAL ELECTION results of a regular consolidated
election within the Village of Deerfield
and to define its duties. First Reading.
Trustee Ehlers moved for a waiver of the rules to allow the
ordinance to be voted on at first reading. Trustee Seidman
seconded the motion. The motion passed unanimously.
Trustee Ehlers made a motion to adopt the ordinance. Trustee
Seidman seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson (4)
NAYS: None
Mr. Franz explained that the Canvassing Board consists of three
members - the Mayor, a Trustee (Mrs. Rosenthal), and the Village
Clerk who will meet to acknowledge what the results of the
election are. The meeting, which is open to the public, is
scheduled for Thursday, April 6, at 5:00 P.M.
OLD. BUSINESS
AN ORDINANCE AMENDING
PREVIOUSLY APPROVED PUD
-SIGNAGE PLAN AND OVERALL
PLAN, DEERBROOK MALL/
BEST BUY
renovation includes a sign
internally illuminated sign
An ordinance amending a previously
approved Planned Unit Development
Signage Plan and overall plan in
order to permit a major renovation
to the facade of Deerbrook Mall for
the Best Buy store. The proposed
at the nearby mall entrance and an
on the rear wall. First Reading.
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Jeff Brownell and Sixto Beltrandy, representing Best Buy, and
Michael Lisula, representing Deerbrook Mall, were in attendance
to continue discussion of issues left unresolved at the previous
meeting.
Loading of purchases - Mr. Brownell explained there should be no
problem with cars blocking the fire lane because bulky items will
be pushed in a shopping cart by the purchaser to his car, or they
will be pushed by a store employee using a flat bed cart. There
is also a delivery service available for large items. Board
members indicated that this is not acceptable. There must be a
pick up area in the back. The flat bed cart is inappropriate for
a busy suburban mall. Mr. Beltrandy commented that a rear door
would cause security problems.
Closing off of mall corridor - Mr. Brownell referred Board
members to the March 21, 1995, letter written by Deerbrook Mall
owner, Joseph Valenti, in which he stated that access between
Sportmart and Best Buy would cause unmanageable security
problems. Mr. Valenti also reminded the Board that the proposed
plan is nearly identical to the original mall configuration.
Signage - Some Trustees are not pleased with the proposal to have
a large blue feature on the front of the store. They felt that
the yellow ticket is the Best Buy corporate logo and is
sufficient to help potential customers find the store. A
monochromatic background with a yellow ticket on it might be
preferable. The Best Buy representatives explained that the
prototype electric blue has been toned down to a grey -blue which
both Best Buy and mall management find acceptable. Blue is used
by Best Buy throughout the country, and it is part of their
identity. Eliminating it may not be acceptable to them.
Mayor pro tem Rosenthal explained that this will remain as a
first reading. There will be no waiver of the rules. She asked
the Best Buy representatives to address the issues discussed at
this meeting and to return to the next meeting with alternative
plans.
DISCUSSION RE EXTENSION Mr. Franz explained that several years
OF LETTER OF CREDIT - ago the property at 245 Park Lane was
245 PARK LANE resubdivided. At that time the Village
received a letter of credit for the
street to be improved in front of that property, assuming that
the lot across the street would also be resubdivided and the
street would be put through. The letter of credit is about to
expire, and the Board needs to extend it or authorize its
release.
John Elliot, owner of 245 Park Lane, was in attendance to request
that the letter of credit not be extended and that his money be
returned. He named Park Lane residents who do not plan to
resubdivide their property or to dedicate the required 30' to the
Village, and he enumerated other residents of the street who do,
not want the street to be extended.
Staff believes that the letter of credit should be extended and
that the street should go through. The Village should not have a
series of dead end streets.
After discussion, Trustee Swanson made a motion to extend the
letter of credit for a maximum of eighteen months, to move
immediately on plans to acquire the necessary land either through
condemnation or negotiation, and to proceed with development.
Staff will provide Mr. Elliot with a letter to give to his bank
stating that Mr. Elliot is being requested by the Village to
extend the letter of credit.
RESOLUTION R -95 -05 A resolution authorizing execution of an
RE LAND SWAP BETWEEN intergovernmental agreement between the
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THE VILLAGE AND THE Village and the Deerfield- Bannockburn
DEERFIELD - BANNOCKBURN Fire Protection District regarding a
FIRE PROTECTION DISTRICT land swap.
Mr. Franz reviewed the land
in which the Village agreed
a parcel owned by Optima on
planning to trade the Waukee
Bannockburn Fire Protection
the current fire station on
swap between the Village and Optima
to trade property near Kates Road for
Waukegan Road. The Village is now
jan Road property to the Deerfield -
District in exchange for the site of
Deerfield Road. The purpose of the
trade is to provide the fire protection district with the site
they desire for a new fire station. Until they occupy the new
facility, the Village will lease back the existing fire station
property to the,fire protection district as noted in the lease
exchange agreement.
The final remaining concern is with the fence which is to be
constructed at the south end of the Waukegan Road fire station
property. Staff believes they have reached an agreement
acceptable both to Optima and to the fire district. Chief Quinn
indicated that the language is acceptable to the fire district.
Earl Rappaport, attorney for the fire protection district,
commented that they are ready to pass a resolution next week
authorizing the execution of the agreement for the swap.
After discussion, Trustee Swanson made a motion to adopt the
resolution. Trustee Ehlers seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson (4)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO ACCEPT Mr. Soyka explained that the twenty
PROPOSAL FOR REPLACEMENT year old pump control systems at the
OF PUMP CONTROL SYSTEMS Wastewater Treatment Plant have been
AT WASTEWATER TREATMENT scheduled for replacement as part of
PLANT the 1994 -95 maintenance program. After
investigating two types of replacement
controls, Mr. Soyka is recommending a system which utilizes
submersible pressure transducers and a microprocessor unit to
provide level indication and individual set point control.
Service and parts for this system, however, are limited at this
time to only one supplier /contractor, Gasvoda & Associates. Mr.
Soyka recommends that the bid of Gasvoda & Associates in the
amount of $24,362 be accepted.
After discussion of the two types of replacement controls
systems, Trustee Seidman made a motion to accept the bid of
Gasvoda & Associates in an amount not to exceed $24,362. Trustee
Ehlers seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Rosenthal, Seidman, Swanson (4)
NAYS: None (0)
DISCUSSION
NEW YEAR'S EVE ACTIVITY Village resident Oscar Adler attended
the Board meeting to request that the
Village look into the possibility of putting on a family oriented
activity such as one he is familiar with in New Jersey called
First Night, a New Year's Eve Festival of the Arts. Mr. Adler
passed out brochures for Board members to look over and
indicated he would not mind becoming personally involved in
putting on the event.
ADJOURNMENT There being no further business to
discuss, Trustee Ehlers made a motion to
adjourn the meeting. Trustee Swanson seconded the motion. The
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motion passed unanimously. After Mayor pro tem Rosenthal
reminded everyone to vote tomorrow, the meeting was adjourned at
9:35 P.M.
APPROVED:
Mayor (IW6 TE/h)
ATTEST:
Village Clerk
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