03/06/1995March 6., 1995
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Monday, March 6, 1995, at 8:00 P.M. The
Clerk called the roll and announced that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Attorney Sheila Beary.
Trustee Seidman made a motion, seconded by Trustee Swartz, to
approve the minutes of the previous meeting. The motion passed
unanimously.
PROCLAMATION -GIRL SCOUTS Mayor Forrest read a proclamation
BE YOUR BEST DAY declaring Tuesday, March 14,•1995, Girl
Scouts' Be Your Best Day in Deerfield.
Trustee Rosenthal made a motion to accept the proclamation.
Trustee Heuberger seconded the motion. The motion passed
unanimously. Several girl scouts were in attendance to accept the
proclamation.
CONSENT AGENDA
CABLE ADVISORY BOARD An ordinance changing the name of the
NAME CHANGE Cable Advisory Board to the Cable and
Telecommunications Commission. First
Reading.
ORDINANCE 0 -95 -8 An ordinance providing for the filing of
PROVIDING FOR FILING OF the 1995 -1996 tentative annual budget.
TENTATIVE ANNUAL BUDGET First Reading.
Trustee Swartz made a motion for a waiver of the rules to allow the
ordinance to be voted on at first reading. Trustee Rosenthal
seconded the motion. The motion passed unanimously.
Trustee Seidman moved for adoption of the ordinance. Trustee
Swartz seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
The tentative budget will be available for review in the Village
Manager's office and the Deerfield Public Library as of March 16.
NEW BUSINESS
ANALYSIS AND AWARD OF BID Mr. Soyka reported that four bids were
FOR DEERFIELD ROAD received for the Deerfield Road
RESURFACING PROJECT rehabilitation project. Mr. Soyka
recommends that the low bid of Peter
Baker and Son, in the amount of $475,994.20 be accepted.
Trustee Seidman made a motion to accept the bid of Peter Baker and
Son in an amount not to exceed $475,994.20. Trustee Ehlers
seconded the motion. The motion passed by'the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
SUPPLEMENTAL RESOLUTION Mr. Soyka reported that $24,000 in
AUTHORIZING ADDITIONAL Motor Fuel Tax Fiinds, over and above the
MOTOR FUEL TAX FUNDS $520,000 earmarked last year, is needed
to cover the costs of construction and
engineering for the Deerfield Road Resurfacing Project between
Waukegan Road and the east Village limits. Board members felt that
clarification and reconciliation are needed, and Mayor Forrest
indicated he would like to see a breakdown of project costs.
Trustee Swartz made a
further discussion of
motion carried unanimi
RESOLUTION R -95 -03 RE
DEERFIELD /CARLISLE
TRAFFIC SIGNAL
CONSTRUCTION
motion, seconded by Trustee Ehlers, to table
the matter until the next meeting. The
:)usly.
A resolution authorizing the use of
$61,000 in Motor Fuel Tax funds for the
Deerfield /Carlisle traffic signal
construction.
Trustee Seidman made a motion, seconded by Trustee Heuberger, to
approve the resolution. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
AUTHORIZATION TO ACCEPT Mr. Soyka reported that Barton - Aschman
PROPOSAL FOR ENGINEERING prepared the successful grant
SERVICES FOR THE LAKE application to provide continuous
COOK ROAD PEDESTRIAN pedestrian sidewalks and other
IMPROVEMENTS PROJECT amenities to link the new Metra station
with employment and other sites within a
half -mile radius in the Villages of Deerfield and Northbrook. At
the request of Mr. Soyka, Barton - Aschman has submitted to the
Village an engineering proposal to provide the necessary
engineering to complete the project. The amount of their proposal
is $74,944. Mr. Soyka recommended that the bid be accepted. So as
to not jeopardize funding, he further suggested that acceptance of
the Barton - Aschman proposal be held in abeyance until all formal
agreements between IDOT and the Village are signed.
Mr. Soyka has a letter of intent from the Village of Northbrook,
stating that they will pay their share of the project costs.
Trustee Heuberger indicated that he would like a sign -off or an
acknowledgment that their Board has approved the payments.
After further discussion, Trustee Rosenthal made a motion to accept
the proposal of Barton - Aschman in an amount not to exceed $74,944,
subject to sign off from Northbrook and approval of the federal
grant. Trustee Swartz seconded the motion. The motion passed by
the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Chief Anderson explained that it is time
CONTRACT TO PURCHASE 3 to replace three unmarked vehicles used
UNMARKED SOUAD CARS by investigations, youth officers, and
patrol. The State bid is for the Ford
Taurus, but the Police Department would prefer to purchase
Chevrolet Luminas which have a larger interior and a heavy duty
police package. Chief Anderson recommends accepting the bid of
Celozzi - Ettleson Chevrolet in the amount of $47,788.22, less trade -
ins of $8,775, or a net amount of $39,013.22. This amount is only
$13.88 over budget.
After discussion, Trustee Seidman made a motion to accept the bid
of Celozzi - Ettleson Chevrolet in an amount not to exceed
$47,788.22, less trade -ins of not less than $8,775, for a total
cost of not more than $39,013.22. Trustee Swartz seconded the
motion. The motion passed by the following vote:
N
1
1
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Soyka reported that in conjunction
CONTRACT TO PURCHASE with the purchase of the three
REPLACEMENT VEHICLE FOR vehicles for the Police Department, he
DIRECTOR OF PUBLIC WORKS is requesting to purchase a Chevrolet
Lumina, less the police package, to
replace the 1988 Chevrolet Celebrity with 68,000 miles that he has
been driving. Celozzi - Ettleson has quoted a price of $14,374. The
1988 Chevrolet Celebrity and a 1985 Dodge 600 would be traded in,
which have an aggregate value of $1,420. Mr. Soyka recommends
accepting the bid of Celozzi- Ettleson at a net cost of $12,954.
Trustee Heuberger made a motion to accept the bid of Celozzi-
Ettleson Chevrolet in a net amount not to exceed $12,954. Trustee
Seidman seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
DISCUSSION
SWALCO CONTRACT UPDATE Mr. Seidman reported that the SWALCO
contract has been tabled for thirty days
to give the attorney time to address issues involved in the
possible lawsuit by the unsuccessful bidder on the intermediate
processing facility project.
GUARD RAILS Trustee Swartz commented that the Village
should vigorously pursue with IDOT the
matter of getting guard rails on Waukegan Road at the site of last
year's fatal accident. Even though there is no grade differential
at that location, there is a high school nearby, and a guard rail
would improve safety in that location.
LAKE COOK ROAD WIDENING Trustee Rosenthal inquired about what
progress the Village is making in
opposing the possible widening of Lake Cook Road from the tollway
to Highway 41, and she urged continued vigilance in this matter.
LAKE COOK ROAD CONSTRUCTION Mr. Franz reported that -Lake Cook Road
will be down to one lane in each
direction from 9:00 -3:00 each day for about a week, starting as
early as tomorrow, due to construction on the underpass project.
EXECUTIVE SESSION Trustee Seidman made a motion, seconded
by Trustee Swartz, to go into executive
session to discuss land acquisition. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ADJOURNMENT There being no further business to
discuss, Trustee Rosenthal made a motion,
seconded by Trustee Heuberger, to adjourn the meeting. The motion
passed unanimously, and the meeting was adjourned at 8:40 P.M.
ATTEST:
Village Cler
APPROVED:
3