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02/06/1995February 6, 1995 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, February 6, 1995, at'8:00 P.M. The Clerk called the roll and announced that the following were: Present: Bernard Forrest, Mayor Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Marvin W. Ehlers John H. Heuberger and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney Sheila Beary. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the minutes of the previous meeting. Trustee Rosenthal recommended that the wording in the section regarding Resolution R -95 -01 be amended to say, "railroad underpass project" instead of "underpass project." The motion to approve the minutes as amended passed unanimously. PROCLAMATION - CARING Mayor Forrest read a proclamation naming FOR OTHERS the week of February 14, 1995, CARING FOR OTHERS WEEK and Tuesday, February 14, 1995, CARING FOR OTHERS DAY in Deerfield. Trustee Seidman made a motion to approve the proclamation. Trustee Swartz seconded the motion. The motion passed unanimously. PROCLAMATION - EARTH Mayor Forrest read a proclamation FLAG RECOGNITION TO recognizing the achievement of Walden WALDEN ELEMENTARY Elementary School students in earning an SCHOOL STUDENTS Earth Flag for their school. Trustee Rosenthal made a motion to approve the proclamation. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman will present the Earth Flag and the proclamation to Walden students. REPORT ON DEPARTMENTAL Chief of Police L. Patrick Anderson OBJECTIVES - POLICE presented the Police Department Report on DEPARTMENT Departmental Objectives. This year the department's goals and objectives focused on crime prevention, quality case investigation, problem resolution, and victim assistance. Chief Anderson reviewed the highlights of each of the Police Department's units and discussed how the actions of each of these units related to the implementation of the departmental goals. In the area of statistics, Chief Anderson reported that calls for service are up 130; residential burglaries are down from 19 to 9; commercial burglaries are up from 4 to 11; the largest increase in thefts was in the office environment where 49 were reported this year; there were 2 automobile thefts; vandalism is up somewhat, and is becoming more associated with adults than with juveniles; assault and battery is down; 500 more traffic tickets were issued this year than last; and the number of traffic accidents was up, perhaps due in part to a shortage of salt last winter. At the end of Chief Anderson's presentation, Board members questioned him on a number of topics including Emergency Medical Dispatch, office thefts, the bilingual capacities of the police department, and vandalism. 1 1 1 REPORTS REPORT AND RECOMMENDATION The Plan Commission held a public OF PLAN COMMISSION ON hearing on January 12, 1995, to RESTAURANT PARK AT LAKE consider a request from.Hamilton COOK AND WILMOT ROADS Partners Retail Division for an amendment to an existing annexation agreement, an amendment to a previously approved Planned Unit Development, a Special Use, a rezoning of property from I -1 Office, Research, Restricted Industrial District to C -2 Outlying Commercial District, a resubdivision, and any variations necessary to implement a proposed concept plan for a restaurant park consisting of three free - standing restaurants to be located on the seven acre site at the northwest corner of Lake Cook and Wilmot Roads. A motion to approve the petitioner's request failed by a vote of 3 -1. Trustee Seidman made a motion to accept the recommendation of the Plan Commission. Trustee Swanson seconded the motion. Several representatives of Hamilton Partners were in attendance, with Todd Berlinghof serving as spokesperson. Mayor Forrest commented that he feels the location in question is inappropriate for zoning for restaurants and indicated that he has letters from Trustee Ehlers and Trustee Heuberger which are in support of this view. Mr. Berlinghof responded that he felt the Plan Commission's opinion was that the project had merit but that its density was a problem. He had come to tonight's meeting to discuss how to downsize the project to comply with the Village's desires. He enumerated benefits the project would have for the Village, such as tax revenue, traffic limited mostly to off -peak times, and high quality restaurants for Village residents. Trustees were unanimous in their opinion that the restaurants should not be allowed, that the area should be kept free of commercial enterprises. Residents Derek Ragona and Roger Wolf also expressed opposition to the plan. After further discussion, Mr. Berlinghof requested that the Hamilton Partners petition be withdrawn in order to protect the interests of First Chicago, who owns the property, and any future plans for development they may have. After briefly consulting with the Village attorney, Mayor Forrest allowed the petition to be withdrawn. APPOINTMENT, ENERGY Mayor Forrest recommended that Robin Stone ADVISORY AND RESOURCE be appointed Chairperson of the Energy RECOVERY COMMISSION Advisory and Resource Recovery Commission. Trustee Seidman made a motion to approve the recommendation. Trustee Swartz seconded the motion. The motion passed unanimously. OLD BUSINESS AGREEMENTS RE CMAO GRANT Gerald Smith explained that authorization is being requested for Mayor Forrest to sign four agreements for implementing shuttle bus service to the new Lake Cook Road commuter station. These agreements are with the State, the TMA, the Northbrook Chamber of Commerce, the Deerfield/ Bannockburn /Riverwoods Chamber of Commerce, and Barton Aschman. Board members questioned whether a $5,000,000 liability umbrella provides sufficient coverage to protect the Village. After discussion, it was decided that the Village will demand a larger umbrella. Attorney Beary explained that the agreement with Barton Aschman retains Barton Aschman to hire a service provider. The agreement needs to be modified to clarify that although the Village is acting ;.w 2 as fiscal agent, Barton Aschman is to look to the TMA and the two Chambers of Commerce for issues related to liability and the responsibilities of the agreement. .Trustee Rosenthal made a motion to authorize the Mayor to sign the ,;four agreements once the aforementioned amendment to the Barton Aschman agreement has been made, and with the appropriate parties being made to understand the Village's concerns about liability coverage. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Rosenthal, Seidman, Swanson, Swartz (4) NAYS: None (0) NEW BUSINESS RELEASE OF INDUSTRIAL Finance Director George Valentine REVENUE BOND FINANCING explained that Lake County has asked the TO LAKE COUNTY Village to dedicate to them its 1995 home rule set -aside for industrial revenue bonds. These bonds, totalling $870,000, would be used to aid the City of Zion in its attempts to induce the American Industrial Heat Transfer Company to construct a new manufacturing plant in Zion. Since the Village has not issued industrial revenue bonds in a number of years and has no plans to issue any, Mr. Valentine recommends ceding this authority to Lake County. Mayor Forrest commented that he normally is not in favor of ceding Village authority because the bonds could be used to finance something the Village opposes. In this case, since a specific and worthwhile project is proposed, he sees no harm in it, providing the Village has assurance that this is the project the bonds will go toward. Mr. Franz commented that the ordinance could be worded to specifically target the Zion project. After further discussion, the Board directed the Village attorney to prepare the ordinance. REPLACEMENT VEHICLE FOR Mr. Franz reported that $18,000 was COMMUNITY DEVELOPMENT budgeted for replacement of a vehicle in the Community Development Department. They are requesting authorization to purchase a 4 -door, 4 -wheel drive Jeep Cherokee utility vehicle under the Illinois State Bid Contract at a cost of $20,086.73. It is anticipated that the resale value of the current vehicle, a 1987 Blazer, will bring the expenditure within the budgeted amount. Trustee Seidman made a motion to approve the purchase of the Jeep Cherokee at a cost not to exceed $20,086.73. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Rosenthal, Seidman, Swanson, Swartz (4) NAYS: None (0) AUTHORIZATION TO SIGN INTERGOVERNMENTAL AGREEMENT RE EAST SHORE RADIO NETWORK with the ongoing costs Anderson is requesting Chief Anderson reported that the new agreement is an update of a fourteen year old agreement establishing the East Shore Radio Network. The agreement is being restructured to deal and maintenance of the network. Chief Board approval of the agreement. Trustee Rosenthal made a motion to approve the intergovernmental agreement. Trustee Swartz seconded the motion. The motion passed unanimously. IMPACT FEES TO LIBRARY Mayor Forrest announced that over the next three to four years the Village intends to convey $85,000 of its impact fee revenue from the Optima and Kogen developments to the Deerfield Public Library. The Mayor and Board feel that the demand for library services brought about as a result of the two new developments will substantially exceed the $15,000 allotted to the library via the impact fee ordinance. 3 1 1 1 1 1 Trustee Swartz made a motion to approve the transfer of funds. Trustee Rosenthal seconded the motion. The motion passed by the following vote: AYES: Rosenthal, Seidman, Swanson, Swartz NAYS: None (0) DEERBROOK MALL DONATION Mayor Forrest reported that Deerbrook Mall has donated $402 which was recovered during the cleaning of their fountain to the Village of Deerfield Public Assistance Fund. Chief Anderson explained that the money in this fund is used to provide short term assistance to residents and travelers. DISCUSSION ENVIRONOMICS SEMINAR Trustee Seidman invited those with businesses to attend SWALCO's Environomics seminar on Wednesday morning. The seminar will discuss ways for companies to handle waste in an environmentally appropriate manner. SWALCO BID - INTERMEDIATE Trustee Seidman reported that an PROCESSING FACILITY unsuccessful bidder on the project may be planning to file a lawsuit. Trustee Seidman will distribute to Board members letters from SWALCO and the project's low bidder which provide more information. CARE- A -THON Trustee Rosenthal reminded residents that Care- A -Thon will be rerun on February 12. LAKE COOK ROAD WIDENING Trustee Rosenthal commented that the Village has received a letter from the Cook County Highway Department regarding the widening of Lake Cook Road from the tollway to Highway 41. She acknowledged Mayor Forrest's response that the Village remains opposed to the project, and urged continued vigilance in this matter. BOARD MEETING RESCHEDULED Mr. Franz announced that due to the President's Day holiday, the next Board of Trustees meeting has been rescheduled for Tuesday, February 21. ADJOURNMENT There being no further business to discuss, Trustee Seidman made a motion to adjourn the meeting. Trustee Swartz seconded the motion. The meeting was adjourned at 9:10 P.M. APPROVED: ATTEST: Village Cler L�> 4 Mayor