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01/16/1995January 16, 1995 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Village Manager in the Council Chamber of the Village Hall on Monday, January 16, 1995, at.8:00 P.M. The Clerk called the roll and announced that the following were: Present: Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Bernard Forrest, Mayor and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Swartz made a motion, seconded by Trustee Heuberger, that Trustee Rosenthal serve as mayor pro tem. The motion passed unanimously. Trustee Heuberger made a motion, seconded by Trustee Ehlers, to approve the minutes of the previous meeting. The motion passed unanimously. BILLS AND PAYROLL Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the Bills and Payroll. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) TREASURER'S REPORT Finance Director George Valentine summarized the December Treasurer's Report. Sales tax receipts are up 15% for the month and 8% over the previous twelve month period. Water sales continue to be significantly above the budget. Water purchases, however, are starting to level off to seasonal averages. Other major revenue items are performing at the budgeted level or close to it. As of December 31, 1994, 102% of cash was invested at an average interest rate of 5.18 %. REPORT ON DEPARTMENTAL James Soyka, Director of Public Works and OBJECTIVES- PUBLIC WORKS Engineering, presented highlights from the AND ENGINEERING Status Reports on 1994 -95 Departmental Objectives. PUBLIC WORKS: Using charts, Mr. Soyka showed that for the past three years, expenditures have remained fairly constant. This is unusual since public works expenditures are driven by the weather. Another chart showed that $1,600,000, or 48.1% of the public works budget, is spent on the purchase of water. Mr. Soyka reported that the sewer department responded to 179 calls during the year. Of these, 70% fell within the resident's responsibility. Mr. Soyka urged that a Class I painting of the water tower be done in order to save the expense of a much more extensive job down the line. The $60,000 currently budgeted, however, is insufficient and will be rebudgeted at $100,000 - $120,000. ENGINEERING: Osterman Avenue construction is complete but will be restriped as some of the markings are causing confusion. The coordination of traffic signals on Waukegan Road was done last week. IDOT is still observing traffic and fine tuning the system. Robert York Avenue, which is more heavily used than anticipated, is causing some complications. 1 Mr. Soyka responded to a number of; questions from Board members regarding: (1) Wording in the Status'Rdport which leaves confusion about whether personnel costs are included in the dollar amount given for a project; (2) The second round of sampling for lead in the water supply; (3) Salt storage; (4) Folding stop signs; (5) Village response to residents when a sewer problem is the resident's responsibility; and (6) Bacteriological sampling. SHUTTLE BUS LAKE COOK C, STATION Station for of Trustees REPORTS SERVICE TO Assistant to the Village Manager Gerald OMMUTER Smith updated Board members on the agreement with IDOT to implement shuttle bus service to the Lake Cook Commuter reverse commuters. No action is required by the Board at this time. Bill Baltutis of the TMA was present to answer questions. He reported that there will be seven routes in the system going west as far west as Milwaukee Avenue and as far east as Skokie Blvd. It is anticipated that 400 people will use the system each weekday. Six shuttle buses will provide morning and evening service, meeting almost every train. Eighteen major employers are financially participating in the project. CONSENT AGENDA ORDINANCE 0 -95 -1 An ordinance approving a planned PLANNED DEVELOPMENT - development at 1209 Gordon Terrace. 1209 GORDON TERRACE Second Reading. Trustee Seidman made a motion, seconded by Trustee Swartz, to approve the Consent Agenda and pass the ordinance. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) OLD BUSINESS ORDINANCE 0 -95 -2 APPROVING TEXT AMENDMENT TO THE ZONING ORDINANCE TO PERMIT A PET GROOMING FACILITY AS A SPECIAL USE IN THE C -2 OUTLYING An ordinance approving a text amendment to the Zoning Ordinance to permit a pet grooming facility as a special use in the C -2 outlying commercial district (1456 Waukegan Road). First Reading. COMMERCIAL DISTRICT Trustee Seidman made a motion for a waiver of the rules so the ordinance could be voted on at first reading. Trustee Ehlers seconded the motion. Trustee Heuberger questioned whether a waiver of the rules is appropriate since there seems to be no urgency. The petitioners replied that they do not want to sign a lease until they know the ordinance is approved. At Trustee Swanson's urging, the petitioners agreed to put a fence in as soon as the weather permits. The motion for a waiver of the rules passed, with Trustees Heuberger and Swartz voting against it. Trustee Seidman made a motion, seconded by Trustee Swartz, to pass the ordinance. The ordinance passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ORDINANCE 0 -95 -3 An ordinance authorizing a special use to AUTHORIZING A SPECIAL permit a pet grooming facility at 1456 USE TO PERMIT A PET Waukegan Road. First Reading. GROOMING FACILITY AT 1456 WAUKEGAN ROAD Trustee Seidman made a motion for a waiver of the rules so the ordinance could be voted on at first reading. Trustee Ehlers seconded the motion. 2 The motion passed, with Trustees Heuberger and Swartz voting against it. Trustee Seidman made a motion, seconded by Trustee Heuberger, to pass the ordinance. Trustee Heuberger questioned the ordinance's description of the requirements for the dumpster and the fence. It was decided that the dumpster wording will stand, but the fence wording will be changed to, "a decorative wood fence with the good side out." A vote was taken, and the motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) RESOLUTION R -95 -01 AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH THE COOK COUNTY HIGHWAY DEPT. RE UNDERGROUND UTILITIES ON LAKE COOK ROAD believes this is a good accept the proposal and NEW BUSINESS Mr. Franz reported that the Village has been negotiating with the Cook County Highway Department regarding the cost of relocating Village utilities in connection with the railroad underpass project. The county has reduced the amount required of the Village from $385,000 to $233,150, payable over a three year period. Staff settlement and recommends that the Board authorize the Mayor to sign the agreement. Trustee Seidman made a motion to adopt the resolution. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger NAYS: None (0) ORDINANCE 0 -95 -4 AUTHORIZING THE ACQUISITION OF PROPERTY THROUGH CONDEMNATION OR OTHERWISE - 740 & 742 CENTRAL AVENUE; AND 745, Rosenthal, Seidman, Swanson, Swartz (6) An ordinance authorizing the acquisition of property through condemnation or other- wise - 740 and 742 Central Avenue; 745, 749 and 759 Osterman Avenue. First Reading. 749 & 759 OSTERMAN AVE. Mayor pro tem Rosenthal read a statement from Mayor Forrest in which he urged Board members to pass the two ordinances authorizing the acquisition of the properties in question so that the redevelopment of the southwest quadrant of the Village Center can progress. If the ordinances are passed, the Village will direct Special Legal Counsel Jack Siegel to make a final offer to the property owners and, failing a negotiated settlement, to file for condemnation. Trustee Heuberger made a motion, seconded by Trustee Swartz, for a waiver of the rules so the ordinance could be voted on at first reading. The motion passed unanimously. Trustee Heuberger made a motion, seconded by Trustee Swartz, to adopt the ordinance. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ORDINANCE 0 -95 -5 AUTHORIZING THE ACQUISITION OF PROPERTY THROUGH CONDEMNATION OR OR OTHERWISE - 747 CENTRAL AVENUE AND THE 500 BLOCK OF WAVERLY the motion. The motion An ordinance authorizing the acquisition of property through condemnation or other- wise - 747 Central Avenue and the 500 block of Waverly. First Reading. Trustee Swartz moved for a waiver of the rules so the ordinance could be voted on at first reading. Trustee Ehlers seconded passed unanimously. 3 Trustee Swartz moved for adoption,of the ordinance. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) DISCUSSION RELEASE OF MINUTES OF Mr. Franz explained that each year the EXECUTIVE SESSIONS Village is required to review the minutes of the prior year's Executive Sessions and release to the press and the public any that no longer require confidentiality. In 1994 there were eighteen Executive Sessions. Staff is recommending that the minutes of the July 5 and November 21 sessions be released. All other minutes contain items which are still pending and should not be released at this time. Trustee Swartz made a motion to release the minutes of the July 5, 1994 and November 21, 1994 Executive Sessions. Trustee Ehlers seconded the motion. The motion passed unanimously. RENTALS AT COROMANDEL In response to a letter written to the Village by Derek Ragona regarding rentals at Coromandel, Attorney Stucko explained that the developer agreed to sell units only, not to rent them. This prohibition has been memorialized by ordinance. Whether owned units are rented, however, is not within the scope of authority of the Village to regulate, though the homeowners association of the development may choose to restrict it. ADJOURNMENT There being no further business to discuss, Trustee Swartz made a motion to adjourn the meeting. Trustee Ehlers seconded the motion. The meeting was adjourned at 9:10 P.M. 1 ATTEST: Village Cle k �J APPROVE Mayo o Tenn 4