12/05/1994December 5, 1994
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Monday, December 5, 1994, at 8:00 P.M. The
Clerk called the roll and announced that the.following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
and that a quorum was present.and in attendance. Also present were
Village Manager Robert Franz and Attorney James Stucko.
Trustee Seidman made a motion, seconded by Trustee Heuberger, to
approve the minutes of the previous meeting. Trustee Heuberger
commented that the minutes should note that the purpose of
Ordinance 0 -94 -41 limiting trucks on the Kates Road bridge is to
avoid excessive wear and tear on the bridge. He further commented
that the summary of Ordinance 0 -94 -42 should be reworded to say,
"The Village Treasurer has requested authorization to use Deerfield
Federal Savings & Loan as an additional depositary of Village
funds." The motion to approve the minutes as amended passed
unanimously.
DEPARTMENTAL OBJECTIVES- Finance Director George Valentine
FINANCE DEPARTMENT summarized his Report on Departmental
Objectives. Investment yields have
exceeded the rate of the 90 -day Treasury Bill five of the past six
months. The Comprehensive Annual Financial Report has been
completed and will be presented at tonight's meeting for
acceptance. About 200 more vehicle stickers were sold this year
than last year. The Finance Department's computer project is under
way. Upcoming projects in the Finance Department include the levy
ordinance which, along with the tax levy abatements, will be
presented for first reading at tonight's meeting, and the annual
budget, on which work will commence next month.
COMPREHENSIVE ANNUAL Finance Director George Valentine
FINANCIAL REPORT reported that the Comprehensive Annual
Financial Report for the year ended April
30, 1994, has been completed and has been reviewed by the Board of
Trustees. It shows that the Village continues to be in good
financial condition. The CAFR has received the Government Finance
Officers' Association Certificate of Achievement for Excellence in
Financial Reporting for ten consecutive years, and has been
submitted to GFOA to determine its eligibility for another
certificate. Mr. Valentine feels that this year's report continues
to meet the criteria for the award.
An auditor from Crowe Chizek was in attendance to answer questions,
but there were none.
Trustee Seidman moved for acceptance of the report. Trustee
Heuberger seconded the motion. The motion passed unanimously.
LEAF PICK UP Mayor Forrest commended the Public
Works Department on a successful leaf pick
up effort.
REPORTS
REPORT AND RECOMMENDATION The Plan Commission held a public
OF PLAN COMMISSION RE hearing to consider the request of the
DEVELOPMENT OF RESIDENTIAL Jewish Federation of Metropolitan
ASSISTED FACILITIES FOR Chicago (JFMC) to develop residential
THE ELDERLY - JEWISH facilities for the elderly at the Arbor
FEDERATION OF METROPOLITAN Lake Centre. The Plan Commission
CHICAGO recommends amending the text of the
Zoning Ordinance to: (1) add a
Residential Assisted Living Facility as a Special Use in the I -1
Office, Research, and Restricted Industrial District, (2) add a
parking provision for a Residential Assisted Living Facility, and
(3) add bulk and.signage provisions for Residential Assisted Living
Facilities. The Plan Commission also recommends that the
petitioner's Special Use /Preliminary Development Plan for
Residential Assisted Living Facilities be approved, and that the
existing Special Use for the Arbor Lake Centre PUD be amended in
order to allow the development of the proposed Residential Assisted
Living Facilities for the elderly.
Trustee Heuberger recused himself from the discussion.
David Marks, Chairman of the Plan Commission was in attendance.
Also present were Theodore Novak and David Norton, Attorneys for
Rudnick & Wolfe, representing the Jewish Federation of Metropolitan
Chicago; Mary Ellen Silversteen, Associate Executive Director,
Council for Jewish Elderly; Steven Sussholz, Senior Vice President,
Shayman, Salk, Arenson, Sussholz & Company; and Nicholas Patera,
landscape architect, Teska Associates, Inc.
Ms Silversteen presented an overview of Council for Jewish Elderly
programs in the area. She described the facilities, programs and
services being planned at Arbor Lake, and she presented a profile
of a typical resident of Housing +1 and Housing +2.
Using artist renderings, Mr. Sussholz described the outside and
inside of the proposed buildings and the parking areas. The
facility will be located on a ten acre parcel between the Nutra
Sweet building and Embassy Suites. There is to be one six -story
building containing 125 apartments (Housing +1), and one one -story
building (Housing +2). Planned for the future are an additional
six -story +1 building and an 8,000 square foot Alzheimers day care
unit. The entire project has been moved east-51 feet at the
request of Nutra Sweet.
Mr. Patera displayed additional artist renderings and gave an
overview of the landscaping proposal for the site. The intent is
for the new landscaping to fit into the design already in place at
Arbor Lakes. The 300 trees will have a minimum trunk caliper of
3 -1/2" and a minimum height of 8' -10'.
Board members questioned the petitioners on a variety of topics
including density, security, traffic and traffic signalization, bus
service, parking, signage, recycling, and impact of the facility on
the community.
Mr. Novak presented his view that the proposed development will
bring a substantial public benefit to the Village while having only
a minimal impact on Village schools and other entities. He
requested that the Village therefore consider a waiver of impact
fees. Board members disagreed with Mr. Novak, citing a number of
property tax funded services that would be used by residents of the
proposed facility. This matter will require further discussion.
Trustee Rosenthal made a motion to accept the Report and
Recommendation of the Plan Commission. Trustee Seidman seconded
the motion. The motion passed unanimously.
The Board took a five minute recess.
CONSENT AGENDA
REFLECTIVE CLOTHING FOR An ordinance requiring joggers/
JOGGERS /PEDESTRIANS pedestrians to wear reflective clothing
between the hours of dawn and dusk.
Second Reading.
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Mr. Franz read the ordinance which has been reworded to eliminate
the need for reflective clothing on people who are merely crossing
the street and on those who are forced to walk on the street
because there is no sidewalk.
Trustee Swanson commented that the ordinance is getting harder to
understand and harder to enforce. Mayor Forrest and Trustee
Heuberger applauded the intent of the ordinance but expressed
concern that it might be used inappropriately, such as to show
contributory negligence in the event of an accident or to claim
selective enforcement. Derek and Susan Ragona, 568 Whittier, each
expressed an opinion that the ordinance should not be passed.
Chief Anderson commented that in meetings with school children,
Officer Friendly will emphasize the need for using reflective tape
and will distribute reflective tape at the schools. Education will
also be attempted with adults, especially at the train station
during the evening rush hour.
After further discussion, Trustee Rosenthal made a motion to pass
the ordinance. Trustee Swartz seconded the motion. The motion
failed to pass by the following vote:
AYES: Rosenthal (1)
NAYS: Ehlers, Heuberger, Seidman, Swanson, Swartz (5)
In six months Chief Anderson will report back to the Board on
progress made in solving this problem.
ORDINANCE 0 -94 -43 An ordinance providing for yield signs
YIELD SIGNS AT JONQUIL at the intersection of Jonquil Terrace
AND BROOKSIDE and Brookside Lane which will require
east -west traffic traveling along
Brookside to yield to north -south traffic along Jonquil. Second
Reading.
Trustee Seidman made a motion to approve the ordinance. Trustee
Heuberger seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ORDINANCE 0 -94 -44
SPECIAL USE AND REZONING
FROM R -5 GENERAL
RESIDENCE DISTRICT TO
P -1 PUBLIC LANDS TO
PERMIT THE ESTABLISHMENT
OF A FIRE STATION
OLD BUSINESS
An ordinance amending the zoning map and
approving a special use in P -1 Public
Lands to permit the establishment of a
district fire station. Second Reading.
Trustee Seidman moved to approve the
ordinance. Trustee Heuberger seconded
the motion.
Fire Chief Quinn reported that a meeting with Optima was held last
Thursday, and the issues have been resolved. Optima's lighting/
landscaping concerns will be addressed by adding some taller
plantings, by using lighting that has no backwash, and by lowering
the proposed light poles by about five feet. The proposed wood
fence may be replaced by a brick one, with Optima to help in
finding an affordable source. The garage doors, which Optima did
not want to be white, will probably be brown. The fire department
did not agree to use the cedar roofing that Optima requested, but
did promise to use high quality materials.
The motion to approve the ordinance passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
REQUEST FOR EXTENSION Stevan and Milka Stosic of 2074 Deerfield
OF PRELIMINARY PLAT - Road are requesting a six month extension
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2074 DEERFIELD ROAD of their Preliminary Plat of Subdivision.
The extension is needed because their
property is located on the border to multiple jurisdictions, all of
which impose separate and sometimes conflicting requirements.
Attorney Allan Nathan was in attendance to represent the Stosics.
Trustee Ehlers made a motion to grant the extension. Trustee
Swartz seconded the motion. The motion passed unanimously.
NEW BUSINESS
1994 REAL ESTATE TAX LEVY An ordinance regarding the 1994 Real
AND 1994 DEBT SERVICE LEVY Estate Tax Levy, and three ordinances
TAX ABATEMENTS regarding the 1994 Debt Service Levy
Tax Abatements. First Reading.
Mr. Valentine discussed the gross levy, the planned abatements, and
the Village's net levy, which will show a slight decrease from last
year. The Village rate is projected to be $.52 for each $100 of
assessed valuation, which is approximately 8.1% of the total levy.
The library levy is up approximately $100,000. The combined
Village and library levy, as abated, will have an increase of
2.38°x. Library representatives will be present at the next Board
meeting to answer questions about their levy.
ORDINANCE 0 -94 -45 An ordinance authorizing the acquisition
AUTHORIZING THE of 750 Waukegan Road through condemnation
ACQUISITION OF 750 or otherwise. First Reading.
WAUKEGAN ROAD
Special Legal Counsel Jack M. Siegel would
be authorized to negotiate with the owner or owners of the former
Commons Service Station for the purpose of acquiring it by the
Village.
Trustee Seidman moved for a waiver of the rules so the ordinance
could be voted on at first reading. Trustee Swartz seconded the
motion. The motion passed unanimously.
Trustee Seidman made a motion to pass the ordinance. Trustee
Swartz seconded the motion.
Trustee Rosenthal expressed concern that a Village purchase of the
property would not satisfy the Village criteria of promoting
private redevelopment, improving pedestrian access, and improving
the appearance of the downtown. Trustee Swartz disagreed, stating
that the purchase of this parcel is critical to improvement of the
downtown area and the southwest quadrant.
After further discussion a vote was taken, and the ordinance was
passed. The vote was as follows:
AYES: Ehlers, Heuberger, Seidman, Swartz (4)
NAYS: Rosenthal, Swanson (2)
ANALYSIS AND AWARD OF BID Mr. Soyka reported that six bids were
FOR INSTALLATION OF received for the installation of traffic
TRAFFIC SIGNALS AT signals on Deerfield Road at Carlisle
DEERFIELD /CARLISLE and Heather. The low bid was submitted
by Aldridge Electric, Inc. in the amount
of $59,475.60. It is Mr. Soyka's recommendation that the contract
be awarded to Aldridge Electric, Inc. The bids are lower than
anticipated because an interconnect originally planned from
Carlisle to Waukegan Road has been temporarily eliminated from the
project. Also, the cost of the wiring and the mast arms was lower
than anticipated.
After discussion, Trustee Seidman made a motion to accept the bid
of Aldridge Electric, Inc. in an amount not to exceed $59,475.60.
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Trustee Swartz second the motion. The motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
AUTHORIZATION TO RETAIN Mr. Soyka reported that a review of
ENGINEERING CONSULTANT Village streets has revealed five streets
FOR 1995 STREET which are in need of rehabilitation.
REHABILITATION PROGRAM These are: Crabtree Lane north of
Greenwood, Jonquil Terrace from Central to
Osterman, Linden west of Stratford, Elmwood from Stratford to
Chestnut, and Oxford Road from Deerfield to Warwick. The
anticipated cost of construction is approximately $500,000.
Ciorba Group was asked to submit a cost estimate to complete the
design and construction engineering for the project. Their
proposal is $69,900 plus the cost of material testing
(approximately $3,400). It is the recommendation of Ms. Little and
Mr. Soyka that Ciorba Group be retained for an amount not to exceed
$69,900 plus the cost of material testing.
After discussion of the scope of the work on the various streets,
Trustee Swartz made a motion to award the contract for professional
engineering services for the 1995 Street Rehabilitation Program to
Ciorba Group in an amount not to exceed $69,900 plus the cost of
material testing, approximately $3,400. Trustee Heuberger seconded
the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ORDINANCE 0 -94 -46
AUTHORIZING ADMINISTRATIVE
FEES FOR REVIEW OF TELE-
COMMUNICATION PROPOSALS
UTILIZING PUBLIC WAYS
WITHIN THE VILLAGE
An ordinance establishing
administrative fees for the review of
telecommunication proposals utilizing
public property within the Village.
The fee of $5,000 will go toward the
cost of administrative fees. First
Reading.
Trustee Seidman moved for a waiver of the rules so the ordinance
could be voted on at first reading. Trustee Swartz seconded the
motion. The motion passed unanimously.
Trustee Heuberger commented that the first sentence in Section Two
should be modified to say, . . any person or entity that desires
to construct, commence operation of, route through, or modify a
Telecommunication System. . ."
Trustee Rosenthal made a motion to pass the ordinance. Trustee
Heuberger seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ORDINANCE 0 -94 -47 An ordinance clarifying an amendment and
CLARIFYING AN AMENDMENT restatement of the Village of Deerfield
AND RESTATEMENT OF THE Stormwater Management Code. First
VILLAGE OF DEERFIELD Reading.
STORMWATER MANAGEMENT
CODE Mayor Forrest explained that all
communities participating in the Lake
County Comprehensive Stormwater Management Plan are being asked to
change their ordinance. Mrs. Houpt added that the only change
being made is that the Lake County Stormwater Detention ordinance
is now referenced in the body of the ordinance.
Trustee Seidman moved for a waiver of the rules so the ordinance
could be voted on at first reading. Trustee Heuberger seconded the
motion. The motion passed unanimously.
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Trustee Seidman moved for adoption of the ordinance. Trustee
Heuberger seconded the motion. The motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
DISCUSSION
SIGNAGE SEMINAR Trustee Seidman commented that he was
disappointed by the low turnout for the
signage seminar. Mr. Franz replied that those who most needed help
were there and that the session went well.
CABLE SURVEY Trustee Ehlers commented on the
outstanding response to the Cable TV
survey. There have been more than 2000 responses.
PENNANTS AT FIRESTONE Trustee Swartz commented that Firestone is
using pennants again. Mrs. Houpt replied
that using pennants is permitted. Mayor Forrest requested that the
Plan Commission look into the use of pennants.
HOLIDAY PLANS AT PLAZA Mr. Franz reminded everyone of the
holiday festivities being planned at the
Plaza, and requested that the Deerfield Review provide coverage.
EXECUTIVE SESSION Trustee Seidman made a motion to go into
Executive Session to discuss land
acquisition and personnel matters. Trustee Swartz seconded the
motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
BIRTHDAY CAKE
ADJOURNMENT
10:10 P.M.
ATTEST:
Trustee Swanson was presented with a
surprise birthday cake.
There being no further business to
discuss, the meeting was adjourned at
APPROVED:
Village Cler
T
Mayor