11/07/1994November 7, 1994
A mock meeting of the Board of Trustees was called to order by the
Student Government Day Mayor in the Council Chamber of the Village
Hall on Monday, November 7, 1994, at 8:00 P.M. After that meeting,
participating students were each presented with a Village tile and
remained to observe a portion of the actual Board of Trustees
meeting.
The regular meeting of the Board of Trustees of the Village of
Deerfield was then called to order by the Village Manager. The
clerk called the roll and announced that the following were:
Present: Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
Absent:
Bernard Forrest, Mayor
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Attorney James Stucko.
Trustee Swartz made a motion, seconded by Trustee Seidman, that
Trustee Rosenthal serve as mayor pro tem. The motion passed
unanimously.
Mayor pro tem Rosenthal commended the students and teachers who
participated in this year's Student Government Day.
Trustee Seidman made
approve the minutes
unanimously.
25 YEAR EMPLOYEE
SERVICE AWARD
years of service to
B a motion, seconded by Trustee Swartz, to
of the previous meeting. The motion passed
Mayor pro tem Rosenthal presented Deputy
Chief of Administration Gary Stryker with
a gold watch in recognition of twenty -five
the Deerfield Police Department.
REPORT AND RECOMMENDATION
OF PLAN COMMISSION AND
REPORT AND RECOMMENDATION
OF VCDC RE TEMPORARY
WINDOW SIGNS
Committee hold seminars to
REPORTS
The Plan Commission has reviewed the
issue of temporary window signage. It
is their recommendation that text
amendments to the Zoning Ordinance not
be adopted at this time, favoring
instead a suggestion that the Merchants
help businesses improve their signage.
The Village Center Development Commission also believes that
temporary window signage regulations should not be adopted by the
Village at this time and supports the education process for
merchants.
Board members felt that it would be appropriate to see what results
are produced by the proposed seminars before enacting an ordinance,
but they did not preclude amending the ordinance at a later time if
improvements do not take place.
After discussion of how much time to allow for improvements to take
place, Trustee Seidman made a motion to accept the Plan Commission
recommendation that text amendments to the Zoning Ordinance
regarding temporary window signs not be adopted at this time, with
the understanding that if adequate improvements are not made within
six months, the Board will reconsider the issue. Trustee Ehlers
seconded the motion. The motion passed unanimously.
Trustee Seidman made a motion to also accept the recommendation of
the VCDC to not adopt text amendments to the Zoning Ordinance.at
this time, again with the understanding that the Board may
reconsider the matter if improvements are not made within six
months. Trustee Swanson seconded the motion. The motion passed
unanimously.
REPORT AND RECOMMENDATION
OF PLAN COMMISSION RE.
REQUEST FOR A SPECIAL USE
AND REZONING TO PERMIT
THE ESTABLISHMENT OF A
FIRE STATION
of the fire station and a
Residence District to P -1
The Deerfield - Bannockburn Fire
Protection District is proposing to
construct a fire station at the
northeast corner of the Coromandel
development. It is the recommendation
of the Plan Commission that the request
for a Special Use for the establishment
rezoning of the property from R -5 General
Public Lands District be approved.
Tom Jacobs of RUST displayed several artist's renderings of the
proposed fire station and landscaping. After summarizing
highlights of the building and the site plans, he entertained
questions and comments from the Board.
Concerns raised by Board members included:
1) Traffic signals. Mr. Jacobs explained
signalization system is dictated by IDOT.
components of the system and detailed how
The lights will normally be green unless
them to red to allow an emergency vehicle
Redundancy is built into the system.
that the traffic
He outlined the
the system will work.
the Opticon system changes
to leave the site.
There is presently no provision for alerting pedestrians that an
emergency vehicle is leaving the station, but Mr. Jacobs will look
into providing signalization.
Regarding traffic back ups that might be caused by the new traffic
signals, Mr. Jacobs commented that steps are currently being taken
by IDOT to coordinate existing traffic signals in an effort to
alleviate congestion along Waukegan Road.
2. Hose drying tower and clocks. Mr. Jacobs explained that the
tower needs to be a minimum of 25' to allow hoses to dry properly.
The extra height of the proposed tower is for aesthetics and to
allow for the best viewing of the clock faces. The four clock faces
will be back lit.
3. Optima. Optima has written a letter to the Village listing a
number of concerns, such as site lighting and screening along the
south property line, that they have with the fire station plans.
Mr. Jacobs indicated that the bollard system suggested by Optima
would be expensive and less effective than the lighting proposed by
RUST and that there may not be enough room for a brick screening
wall along the south property line. Chief Quinn indicated that his
Board will meet with Optima to discuss all of their areas of
concern. Chief Quinn will report on the results of the discussion
at the next Village Board meeting.
4. Pedestrian Access. As recommended by the Plan Commission, a
pedestrian access is being planned from the Optima property to
Osterman Avenue.
Residents were given an opportunity to ask questions or express
concerns. The only concern was raised by a Pine Street resident
who wanted assurance that the clocks on the hose drying tower will
not shine into his home at night.
Trustee Seidman made a mot
Plan Commission and direct
ordinance. Trustee Swartz
unanimously.
YIELD SIGNS AT BROOKSIDE
AND JONQUIL
ion to accept the recommendation of the
the Village attorney to prepare an
seconded the motion. The motion passed
The Safety Council feels that a
hazardous situation exists at the
2
intersection of Jonquil and Brookside. They recommend that yield
signs be placed to require east -west traffic traveling along
Brookside to yield to north -south traffic along Jonquil. Chief
Anderson commented that, because it is an offset intersection,
yield signs would provide some protection for students walking to
Shepard Jr. High.
Trustee Swanson made a motion to accept the recommendation of the
Safety Council and direct the Village attorney to prepare an
ordinance. Trustee Swartz seconded the motion. The motion passed
unanimously.
CONSENT AGENDA
ORDINANCE 0 -94 -38 An ordinance establishing a minimum
HEATING STANDARDS FOR heating standard for rental housing units.
RENTAL HOUSING Second reading.
ORDINANCE 0 -94 -39 An ordinance authorizing the mayor to sign
AUTHORIZING THE MAYOR an agreement for police enforcement of a
TO SIGN AGREEMENT FOR fire lane at 111 Pfingsten Road. First
POLICE ENFORCEMENT OF reading.
FIRE LANE
At the suggestion of Mr. Stucko, Trustee
Seidman made a motion for a waiver of the rules to permit the fire
lane ordinance to be voted on at first reading. Trustee Swartz
seconded the motion. The motion passed unanimously.
Trustee Seidman moved for passage of the Consent Agenda and
adoption of the ordinances. Trustee Swartz seconded the motion.
The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
NEW BUSINESS
REQUEST FOR COMMERCIAL The Municipal Code requires applicants for
SCAVENGER LICENSE - ARC a commercial scavenger license to appear
before the Board of Trustees. A license
costs $25 per vehicle and must be renewed each year. All written
materials provided to the Village by Arc Disposal Company, Inc. are
in order. Bruce Hedrick, Sales Manager for Arc was in attendance.
He answered questions regarding recycling, hazardous waste, and the
company's desire to possibly provide Deerfield with residential
service at some future time.
Trustee Swartz made a motion, seconded by Trustee Seidman, to issue
the license. The motion passed unanimously.
AUTHORIZATION TO DISPOSE Chief Anderson related that bid notices
OF SURPLUS VEHICLES were sent out on two packages of surplus
vehicles. Package 1 consisted of 9 late
model police cars, and Package 2 consisted of an automobile used by
public works personnel. Chief Anderson recommends that the bid of
$46,600 submitted by Welcome Motors for Package 1, which was the
highest bid received, be accepted. There were no bids on Package
2. The Village will retain the vehicle and offer it for bid the
next time there are surplus vehicles.
Trustee Seidman made a motion to accept the bid of Welcome Motors
for Package 1 in the amount of $46,600. Trustee Heuberger seconded
the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
DISCUSSION RE REFLECTIVE Chief Anderson related that there have
CLOTHING ON JOGGERS/ been a number of close calls between
PEDESTRIANS motorists and joggers /pedestrians during
the early morning and evening hours. The
3
Safety Council is recommending that joggers /pedestrians be required
to wear reflective clothing between dusk and dawn.
There was discussion whether or not requiring reflective clothing
would be over legislating, and whether education would be a better
step than an ordinance. Chief Anderson responded that joggers have
proved difficult to educate. He added that the ordinance would be
used with discretion. It would give officers something to refer to
when trying to change the habits of repeat offenders. The Police
Department receives one or two complaints each week from motorists
who have had a close call with a jogger.
After further discussion, Trustee Swanson made a motion to accept
the recommendation of the Safety Council to adopt an ordinance
requiring joggers /pedestrians to wear reflective clothing between
dusk and dawn. Trustee Ehlers seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson (4)
NAYS: Seidman, Swartz (2)
PROMOTIONAL DISPLAYS
Mr. Franz related that there is
concern
WITHIN
VILLAGE CENTER
that regulations regarding quasi
public
signs in the Village Center are
not clear
enough
and /or restrictive enough. Mayor Forrest would like
the
Plan Commission to hold a public hearing and come back to
the Board
with a
recommendation
containing more specific guidelines
on what
should
be permitted.
Trustee Swartz made a motion to direct the Plan Commission to hold
a public hearing regarding promotional signs within the Village
Center. Mayor pro tem Rosenthal seconded the motion. The motion
passed unanimously.
DISCUSSION
PLAZA ACTIVITIES Trustee Seidman commended Joan Reed for
the successful plaza activities held
during the summer and fall.
CABLE TV SURVEY Trustee Seidman thanked residents for
their responsiveness to the cable TV
survey, and reminded those who have not yet responded to do so.
TRASH PICK UP CHARGES Trustee Seidman noted that in an effort tc
promote recycling, some communities are
now charging for trash pick up on a per bag basis. He recommended
that the Village look into this possibility. Mr. Franz responded
that this is already being considered as an option when the current
contract expires in December 1995.
TRAFFIC STUDY AT OAKMONT Trustee Heuberger inquired about the
progress of the needed road improvements
at Oakmont and Waukegan. Mr. Franz responded that the project is
part of an IDOT grant for which the Village has received initial
approval. Mr. Franz will provide a status report to Board members.
RECONSIDERATION.OF Mr. and Mrs. Perry Dlugie, 730 Pine
DLUGIE /BZA PETITION Street, have requested that the Board of
Trustees reconsider their request to be
permitted to retain a storage shed which is 2.833 feet from their
home in lieu of the required 10 feet.
Trustee Ehlers made a motion to reconsider the issue. Trustee
Heuberger seconded the motion. The motion passed unanimously.
Mr. Dlugie was in attendance, as were two neighbors, Judy Bushnik
and Robert Friedman, who support the Dlugies in their wish to leave
the shed where it currently stands.
4
Mr. Dlugie distributed photos of his -yard °and a plat of survey. He
thanked the Board for reconsidering the issue and read a statement
outlining the substantial hardships upon himself and his neighbors
necessitating that the shed remain in its present location.
After extensive discussion of the issues involved, Trustee Swartz
made a motion to grant a variance to allow retention.of the shed at
730 Pine Street with all the requirements suggested by the Board of
Zoning Appeals, and also with the requirements that a smoke alarm
be placed in the shed, that a fire extinguisher be placed in or
near the shed, that no gasoline be stored in the shed, and that the
shed be clad inside with 1/2" drywall all around. Trustee
Heuberger seconded the motion.
There was discussion whether all the proposed requirements are
necessary, after which Mayor pro tem Rosenthal suggested that the
motion be amended to grant the variance with the only requirement
being that the shed have a fire wall. Trustee Swartz seconded the
motion. The motion passed unanimously. The Village attorney will
prepare an ordinance to be presented at the next Board meeting.
EXECUTIVE SESSION Trustee Swartz made a motion to go into
Executive Session to discuss land
acquisition. Trustee Ehlers seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
ADJOURNMENT There being no further business to
discuss, Trustee Seidman made a motion to
adjourn the meeting. Trustee Swartz seconded the motion. The
motion passed unanimously. The meeting was adjourned at 9:50 P.M.
ATTEST:
Village Clerk
APPROVED:
Mavor Ko te.+n.
5
1