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11/07/1994November 7, 1994 A mock meeting of the Board of Trustees was called to order by the Student Government Day Mayor in the Council Chamber of the Village Hall on Monday, November 7, 1994, at 8:00 P.M. After that meeting, participating students were each presented with a Village tile and remained to observe a portion of the actual Board of Trustees meeting. The regular meeting of the Board of Trustees of the Village of Deerfield was then called to order by the Village Manager. The clerk called the roll and announced that the following were: Present: Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Bernard Forrest, Mayor and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Trustee Swartz made a motion, seconded by Trustee Seidman, that Trustee Rosenthal serve as mayor pro tem. The motion passed unanimously. Mayor pro tem Rosenthal commended the students and teachers who participated in this year's Student Government Day. Trustee Seidman made approve the minutes unanimously. 25 YEAR EMPLOYEE SERVICE AWARD years of service to B a motion, seconded by Trustee Swartz, to of the previous meeting. The motion passed Mayor pro tem Rosenthal presented Deputy Chief of Administration Gary Stryker with a gold watch in recognition of twenty -five the Deerfield Police Department. REPORT AND RECOMMENDATION OF PLAN COMMISSION AND REPORT AND RECOMMENDATION OF VCDC RE TEMPORARY WINDOW SIGNS Committee hold seminars to REPORTS The Plan Commission has reviewed the issue of temporary window signage. It is their recommendation that text amendments to the Zoning Ordinance not be adopted at this time, favoring instead a suggestion that the Merchants help businesses improve their signage. The Village Center Development Commission also believes that temporary window signage regulations should not be adopted by the Village at this time and supports the education process for merchants. Board members felt that it would be appropriate to see what results are produced by the proposed seminars before enacting an ordinance, but they did not preclude amending the ordinance at a later time if improvements do not take place. After discussion of how much time to allow for improvements to take place, Trustee Seidman made a motion to accept the Plan Commission recommendation that text amendments to the Zoning Ordinance regarding temporary window signs not be adopted at this time, with the understanding that if adequate improvements are not made within six months, the Board will reconsider the issue. Trustee Ehlers seconded the motion. The motion passed unanimously. Trustee Seidman made a motion to also accept the recommendation of the VCDC to not adopt text amendments to the Zoning Ordinance.at this time, again with the understanding that the Board may reconsider the matter if improvements are not made within six months. Trustee Swanson seconded the motion. The motion passed unanimously. REPORT AND RECOMMENDATION OF PLAN COMMISSION RE. REQUEST FOR A SPECIAL USE AND REZONING TO PERMIT THE ESTABLISHMENT OF A FIRE STATION of the fire station and a Residence District to P -1 The Deerfield - Bannockburn Fire Protection District is proposing to construct a fire station at the northeast corner of the Coromandel development. It is the recommendation of the Plan Commission that the request for a Special Use for the establishment rezoning of the property from R -5 General Public Lands District be approved. Tom Jacobs of RUST displayed several artist's renderings of the proposed fire station and landscaping. After summarizing highlights of the building and the site plans, he entertained questions and comments from the Board. Concerns raised by Board members included: 1) Traffic signals. Mr. Jacobs explained signalization system is dictated by IDOT. components of the system and detailed how The lights will normally be green unless them to red to allow an emergency vehicle Redundancy is built into the system. that the traffic He outlined the the system will work. the Opticon system changes to leave the site. There is presently no provision for alerting pedestrians that an emergency vehicle is leaving the station, but Mr. Jacobs will look into providing signalization. Regarding traffic back ups that might be caused by the new traffic signals, Mr. Jacobs commented that steps are currently being taken by IDOT to coordinate existing traffic signals in an effort to alleviate congestion along Waukegan Road. 2. Hose drying tower and clocks. Mr. Jacobs explained that the tower needs to be a minimum of 25' to allow hoses to dry properly. The extra height of the proposed tower is for aesthetics and to allow for the best viewing of the clock faces. The four clock faces will be back lit. 3. Optima. Optima has written a letter to the Village listing a number of concerns, such as site lighting and screening along the south property line, that they have with the fire station plans. Mr. Jacobs indicated that the bollard system suggested by Optima would be expensive and less effective than the lighting proposed by RUST and that there may not be enough room for a brick screening wall along the south property line. Chief Quinn indicated that his Board will meet with Optima to discuss all of their areas of concern. Chief Quinn will report on the results of the discussion at the next Village Board meeting. 4. Pedestrian Access. As recommended by the Plan Commission, a pedestrian access is being planned from the Optima property to Osterman Avenue. Residents were given an opportunity to ask questions or express concerns. The only concern was raised by a Pine Street resident who wanted assurance that the clocks on the hose drying tower will not shine into his home at night. Trustee Seidman made a mot Plan Commission and direct ordinance. Trustee Swartz unanimously. YIELD SIGNS AT BROOKSIDE AND JONQUIL ion to accept the recommendation of the the Village attorney to prepare an seconded the motion. The motion passed The Safety Council feels that a hazardous situation exists at the 2 intersection of Jonquil and Brookside. They recommend that yield signs be placed to require east -west traffic traveling along Brookside to yield to north -south traffic along Jonquil. Chief Anderson commented that, because it is an offset intersection, yield signs would provide some protection for students walking to Shepard Jr. High. Trustee Swanson made a motion to accept the recommendation of the Safety Council and direct the Village attorney to prepare an ordinance. Trustee Swartz seconded the motion. The motion passed unanimously. CONSENT AGENDA ORDINANCE 0 -94 -38 An ordinance establishing a minimum HEATING STANDARDS FOR heating standard for rental housing units. RENTAL HOUSING Second reading. ORDINANCE 0 -94 -39 An ordinance authorizing the mayor to sign AUTHORIZING THE MAYOR an agreement for police enforcement of a TO SIGN AGREEMENT FOR fire lane at 111 Pfingsten Road. First POLICE ENFORCEMENT OF reading. FIRE LANE At the suggestion of Mr. Stucko, Trustee Seidman made a motion for a waiver of the rules to permit the fire lane ordinance to be voted on at first reading. Trustee Swartz seconded the motion. The motion passed unanimously. Trustee Seidman moved for passage of the Consent Agenda and adoption of the ordinances. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) NEW BUSINESS REQUEST FOR COMMERCIAL The Municipal Code requires applicants for SCAVENGER LICENSE - ARC a commercial scavenger license to appear before the Board of Trustees. A license costs $25 per vehicle and must be renewed each year. All written materials provided to the Village by Arc Disposal Company, Inc. are in order. Bruce Hedrick, Sales Manager for Arc was in attendance. He answered questions regarding recycling, hazardous waste, and the company's desire to possibly provide Deerfield with residential service at some future time. Trustee Swartz made a motion, seconded by Trustee Seidman, to issue the license. The motion passed unanimously. AUTHORIZATION TO DISPOSE Chief Anderson related that bid notices OF SURPLUS VEHICLES were sent out on two packages of surplus vehicles. Package 1 consisted of 9 late model police cars, and Package 2 consisted of an automobile used by public works personnel. Chief Anderson recommends that the bid of $46,600 submitted by Welcome Motors for Package 1, which was the highest bid received, be accepted. There were no bids on Package 2. The Village will retain the vehicle and offer it for bid the next time there are surplus vehicles. Trustee Seidman made a motion to accept the bid of Welcome Motors for Package 1 in the amount of $46,600. Trustee Heuberger seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) DISCUSSION RE REFLECTIVE Chief Anderson related that there have CLOTHING ON JOGGERS/ been a number of close calls between PEDESTRIANS motorists and joggers /pedestrians during the early morning and evening hours. The 3 Safety Council is recommending that joggers /pedestrians be required to wear reflective clothing between dusk and dawn. There was discussion whether or not requiring reflective clothing would be over legislating, and whether education would be a better step than an ordinance. Chief Anderson responded that joggers have proved difficult to educate. He added that the ordinance would be used with discretion. It would give officers something to refer to when trying to change the habits of repeat offenders. The Police Department receives one or two complaints each week from motorists who have had a close call with a jogger. After further discussion, Trustee Swanson made a motion to accept the recommendation of the Safety Council to adopt an ordinance requiring joggers /pedestrians to wear reflective clothing between dusk and dawn. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Swanson (4) NAYS: Seidman, Swartz (2) PROMOTIONAL DISPLAYS Mr. Franz related that there is concern WITHIN VILLAGE CENTER that regulations regarding quasi public signs in the Village Center are not clear enough and /or restrictive enough. Mayor Forrest would like the Plan Commission to hold a public hearing and come back to the Board with a recommendation containing more specific guidelines on what should be permitted. Trustee Swartz made a motion to direct the Plan Commission to hold a public hearing regarding promotional signs within the Village Center. Mayor pro tem Rosenthal seconded the motion. The motion passed unanimously. DISCUSSION PLAZA ACTIVITIES Trustee Seidman commended Joan Reed for the successful plaza activities held during the summer and fall. CABLE TV SURVEY Trustee Seidman thanked residents for their responsiveness to the cable TV survey, and reminded those who have not yet responded to do so. TRASH PICK UP CHARGES Trustee Seidman noted that in an effort tc promote recycling, some communities are now charging for trash pick up on a per bag basis. He recommended that the Village look into this possibility. Mr. Franz responded that this is already being considered as an option when the current contract expires in December 1995. TRAFFIC STUDY AT OAKMONT Trustee Heuberger inquired about the progress of the needed road improvements at Oakmont and Waukegan. Mr. Franz responded that the project is part of an IDOT grant for which the Village has received initial approval. Mr. Franz will provide a status report to Board members. RECONSIDERATION.OF Mr. and Mrs. Perry Dlugie, 730 Pine DLUGIE /BZA PETITION Street, have requested that the Board of Trustees reconsider their request to be permitted to retain a storage shed which is 2.833 feet from their home in lieu of the required 10 feet. Trustee Ehlers made a motion to reconsider the issue. Trustee Heuberger seconded the motion. The motion passed unanimously. Mr. Dlugie was in attendance, as were two neighbors, Judy Bushnik and Robert Friedman, who support the Dlugies in their wish to leave the shed where it currently stands. 4 Mr. Dlugie distributed photos of his -yard °and a plat of survey. He thanked the Board for reconsidering the issue and read a statement outlining the substantial hardships upon himself and his neighbors necessitating that the shed remain in its present location. After extensive discussion of the issues involved, Trustee Swartz made a motion to grant a variance to allow retention.of the shed at 730 Pine Street with all the requirements suggested by the Board of Zoning Appeals, and also with the requirements that a smoke alarm be placed in the shed, that a fire extinguisher be placed in or near the shed, that no gasoline be stored in the shed, and that the shed be clad inside with 1/2" drywall all around. Trustee Heuberger seconded the motion. There was discussion whether all the proposed requirements are necessary, after which Mayor pro tem Rosenthal suggested that the motion be amended to grant the variance with the only requirement being that the shed have a fire wall. Trustee Swartz seconded the motion. The motion passed unanimously. The Village attorney will prepare an ordinance to be presented at the next Board meeting. EXECUTIVE SESSION Trustee Swartz made a motion to go into Executive Session to discuss land acquisition. Trustee Ehlers seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Seidman made a motion to adjourn the meeting. Trustee Swartz seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:50 P.M. ATTEST: Village Clerk APPROVED: Mavor Ko te.+n. 5 1