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10/17/1994October 17, 1994 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, October 17, 1994, at 8:00 P.M. The clerk called the roll and announced that the following were: . Present: Bernard Forrest, Mayor Marvin W. Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney Sheila Beary. Trustee Seidman made a motion to previous meeting. Trustee Swart passed unanimously. BILLS AND PAYROLL Trustee Trustee be approved. The motion carried approve the minutes of the z seconded the motion. The motion Seidman made a motion, seconded by Swartz that the Bills and Payroll by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) TREASURER'S REPORT George Valentine summarized the September Treasurer's Report. Sales tax receipts are up 10% for the month and 6.7% for the previous twelve month period. Other major revenue items are performing at the budgeted level or near it. Expenditures are as budgeted, with the exception of water sales which reflect higher than normal summer usage. As of September 30, 1994, 103% of cash was invested at an average rate of 4.76 %. PROCLAMATION - RED Mayor Forrest read a proclamation RIBBON WEEK AND DRUG designating October 22 - November 1, 1994, FREE AMERICA WEEK Red Ribbon Week and Drug Free America Week in Deerfield. The proclamation encouraged all residents to show their support by wearing and displaying red ribbons and by participating in drug awareness and drug education activities. Trustee Rosenthal moved to accept the proclamation. Trustee Swanson seconded the motion. The motion passed unanimously. PROCLAMATION - MICKEY Mayor Forrest read a proclamation GITLITZ /CASINO 194 NIGHT naming October 21, 1994, Mickey Gitlitz/ Casino '94 Night, and urged all residents to support this fund raising event to benefit the Mickey Gitlitz Memorial Fund of the American Brain Tumor Association. Trustee Swartz moved to accept the proclamation. Trustee Swanson seconded the motion. The motion passed unanimously. Mrs. Gitlitz was in attendance to accept the proclamation. REPORTS REQUEST FOR SIDEYARD The Board of Zoning Appeals held a public VARIATION FOR ACCESSORY hearing on September 20, 1994, to consider STRUCTURE - DLUGIE, 730 the request of Perry and Judy Dlugie of PINE STREET 730 Pine Street, who were seeking a variation which would permit continued use and location of a recently replaced utility shed within 2.833 feet of the principal structure in lieu of the minimum required 10 feet. In the absence of four concurring votes, a motion to recommend that the variation be granted with certain requirements failed . Mr. Dlugie was present at the meeting. He distributed photos of his lot and a petition signed by several neighbors supportive of his desire to leave the shed in its present location. He then read a statement giving reasons why the'Board should grant the variation he is seeking. .After lengthy discussion of the issues involved, Trustee Ehlers made a motion to accept the report of the Board of Zoning Appeals. Trustee Rosenthal seconded the motion. A tie resulted, meaning that the report was accepted and the petitioner's request denied. Board members voted as follows: AYES: Ehlers, Rosenthal, Swanson (3) NAYS: Heuberger, Seidman, Swartz (3) To clarify the issue, Trustee Heuberger made a motion to allow the requested variance at 730 Pine Street with the requirements suggested by the Board of Zoning Appeals, and also with the requirements that a smoke alarm be placed in the shed, that a fire extinguisher be placed in or near the shed, and that there be no storage of gasoline in the shed. Trustee Seidman seconded the motion. Since there were not four positive votes, the motion failed and the request for a variation was therefore denied. The vote was as follows: AYES: Heuberger, Seidman, Swartz (3) NAYS: Ehlers, Rosenthal, Swanson (3) REQUEST FOR MODIFICATION OF A PREVIOUSLY APPROVED PUD BY ISAC behind the building. The petitioner's request be a The Illinois Student Assistance Commission is proposing to install two flag poles, one in front of their building at Arbor Lakes Center and one Plan Commission has recommended that the pproved. Alfonzo Davis was in attendance to represent ISAC. Upon questioning by Trustee Swanson, he indicated that provisions for lighting the flag at night will be provided. Trustee Seidman made a motion to approve the Plan Commission recommendation. Trustee Swartz seconded the motion. The motion passed unanimously. CONSENT AGENDA HEATING STANDARDS FOR An ordinance establishing a minimum RENTAL HOUSING heating standard for rental housing units. First reading. Trustee Heuberger requested that the wording of the ordinance be modified to clarify that tenants have the right to invite the Village in. He would also like language added to indicate that the Village may recoup any costs incurred in making repairs to a heating system, with full rights to lien the property if necessary. NEW BUSINESS ANALYSIS AND AWARD OF Five bids were received for two new BID FOR TWO 1995 ONE 4 -wheel drive one ton pick up trucks. Mr. TON 4X4 PICK UP TRUCKS Soyka is recommending that the bid of $28,514 submitted by Lake County Truck Sales be accepted. It is the lowest bid which meets all of the Village's specifications. One bid was lower, but it did not include bucket seats, which Mr. Soyka indicated is an important feature in a truck that will be used to plow snow. Trustee Seidman made a motion to accept the bid of Lake County Truck sales for two trucks at a cost not to exceed $28,514. Trustee Swartz seconded the motion. The motion passed by the following vote: 2 AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) DISCUSSION RE PROPOSALS Mr. Valentine is proposing to replace the FOR NEW COMPUTER SYSTEM eight -year old Basic 4 computer system FOR VILLAGE HALL used by the finance and administrative departments. Four bids were submitted. Mr. Valentine recommends that the low bid of REACT Computer Services, Inc., in the amount of $30,257 for hardware and related software, installed, be accepted. After discussion of the specifics of the proposed system, Trustee Seidman made a motion to accept the bid of REACT Computer Services, Inc. at a cost not to exceed $30,257. Trustee Swartz seconded the motion. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT FOR POLICE ENFORCEMENT OF FIRE LANE used in other locations. required. Mayor Forrest is being asked to sign an agreement for police enforcement of a fire lane at the STS property at 111 Pfingsten Road. Mr. Franz indicated that it is a standard agreement that the Village has If the Board agrees, an ordinance will be Trustee Ehlers made a motion to authorize the Village attorney to prepare the necessary ordinance. Trustee Heuberger seconded the motion. The motion passed unanimously. DISCUSSION TOLLWAY SOUND WALL Mr. Franz reported that Clavinia residents have selected a color for the sound wall. Mr. Franz has a color sample to show anyone on the Board who would like to see it. EDENS SPUR Upon questioning by Trustee Rosenthal, Mr. Franz discussed the logistics of the proposed tollway entrances and exits. The Village has some concerns and has therefore not yet signed off on the proposal. LAKE COOK RESERVOIR The reservoir at Lake Cook and Pfingsten will be dedicated on October 25th. COMING EVENTS Trustee Heuberger invited all Deerfield residents to attend the Deerfield High School gymnastics /tumbling show on Friday, October 21 and the Pumpkin Festival at Kipling School on Saturday, October 22. Trustee Seidman invited residents to attend Halloween Hoopla, sponsored by the park district and the Optimists which will be held Halloween weekend. EXECUTIVE SESSION Trustee Heuberger made a motion, seconded by Trustee Swartz to go into executive session to discuss land acquisition. The motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) ADJOURNMENT There being no further business to discuss, Trustee Heuberger made a motion to adjourn the meeting. Trustee Ehlers seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:50 P.M. 3 ATTEST: APPROV Mayor Village Clerk