09/19/1994September 19, 1994
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Monday, September 19, 1994, at 8:00 P.M.
The clerk called the roll and announced that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Attorney Sheila Beary.
Trustee Seidman made a motion to approve the minutes of the
previous meeting. Trustee Swartz seconded the motion. Trustee
Seidman commented that the section regarding a fence modification
for 840 Heather Road should be amended to include that the fence is
to be a stockade fence, and that the good side is to face out.
Trustee Swartz commented that the section regarding the Coromandel
development should be amended to say that the Board is concerned
with construction traffic and, in particular, with utilizing a curb
cut on Waukegan Road. The motion to approve the minutes as amended
passed unanimously.
BILLS AND PAYROLL Trustee Seidman made a motion,•seconded by
Trustee Swartz, that the Bills and Payroll
be approved. The motion carried by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
TREASURER'S REPORT Mr. Franz summarized the August
Treasurer's Report. Sales tax receipts
are down 3% for the month but are up 6% for the previous twelve
month period. Other revenue items are at or are close to
projection. Expenses are as budgeted with the exception of water
sales which reflect higher than normal summer usage. As of August
31, 1994, 101.2% of cash was invested at an average rate of 5.08 %.
PROCLAMATION - KIWANIS Mayor Forrest read a proclamation
PEANUT DAYS IN DEERFIELD designating September 23 and 24 as
Kiwanis Peanut Days in Deerfield.
Trustee Swanson made a motion to approve the proclamation. Trustee
Heuberger seconded the motion. The motion passed unanimously.
Club President Robert Speckmann introduced "Little Miss and Mr.
Peanut ", Michael and Dana Saydak, who presented each Board member
with a bag of peanuts.
REPORT ON DEPARTMENTAL Barbara Houpt presented highlights from
OBJECTIVES - COMMUNITY the Community Development Departmental
DEVELOPMENT DEPARTMENT Report. These included a successful
season of Plaza Pleasures, a well attended
Clean Up /Fix Up Day, and formation of the Village Center Merchants
Committee. She discussed in some detail ongoing efforts being made
to enroll the Village in the Community Rating System, a program
under the National Flood Insurance Program through which
communities may be able to qualify for reductions in flood
insurance rates. Mrs. Houpt anticipates being able to file an
application for the Village by this year's deadline in December.
CONSENT AGENDA
ORDINANCE 0 -94 -36 An ordinance amending the Municipal Code
STOP SIGNS FOR BRISTOL to provide for stop signs on Bristol Drive
DRIVE AT FOUNTAIN VIEW westbound and eastbound at Fountain View
DRIVE Drive. Second Reading.
Trustee Seidman made a motion to pass the Consent Agenda and adopt
the ordinance. Trustee Heuberger seconded the motion. The motion
passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
OLD BUSINESS
REZONING AND SPECIAL USE An ordinance amending the zoning map and
FOR SARA LEE PROPERTY, authorizing a special use for a
BY OPTIMA, INC. residential planned unit development, at
the request of Optima. First Reading.
Project Manager T. J. Lenick was in attendance to represent Optima.
In a letter dated September 15, 1994, Optima requested permission
to begin work on underground utilities immediately in order to
utilize favorable weather conditions. They understand that this
work would be done at their own risk, since the ordinance has not
yet been approved. The Mayor and Board members indicated they have
no problem with this.
Trustee Seidman inquired about the status of the replacement signs.
They will be put up when the development is approved.
Regarding the development agreement, Trustee Heuberger commented
that changes agreed to at the last meeting still do not appear in
the agreement. Mr. Franz replied that the changes were made, but
the amended copies did not make it into Board member packets. He
will see that Board members receive the amended document.
Trustee Heuberger asked if the fire department has signed off on
its obligation to build a station that is compatible in appearance
with the Coromandel development. Mr. Lenick indicated that Optima
is happy with what it has seen so far. Mayor Forrest requested a
letter from the fire department outlining its responsibilities and
agreements.
Trustee Heuberger commented on the reference in the agreement to
the western ring road being accessible to vehicular traffic. He
would like it to be clarified that the entire ring road should be
open to vehicular traffic at all times.
Trustee Heuberger inquired about a reference in the agreement to
possible easements from Whitehall. Mr. Franz explained that this
is in connection with any construction work the Village does with
IDOT. If the Whitehall driveways have to be relocated, the Village
is agreeing to work with them to get the necessary easements.
NEW BUSINESS
ANALYSIS AND AWARD OF As part of its regularly scheduled
BID FOR PORTABLE AIR equipment replacement program, bids
COMPRESSOR were solicited for a 185 cubic foot per
minute portable air compressor. Mr. Soyka
recommends that the low net bid of $8,948.00 submitted by Burris
Equipment Company be accepted.
Trustee Seidman made a motion to award the bid to Burris Equipment
Company in an amount not to exceed $8,948. Trustee Swartz seconded
the motion. The motion carried by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
REQUEST FOR APPROVAL TO Mr. Soyka is requesting authorization to
PURCHASE SALT UNDER purchase 2400 tons of bulk rock salt for
ILLINOIS JOINT PURCHASE ice control under the State of Illinois
CONTRACT Joint Purchase Contract. The Village has
purchased salt under the Illinois Joint
K
Purchase Contract for many years, and Mr. Soyka feels this is the
most reliable and cost effective method of getting it. The price
of salt is $26.26/ton.
After discussion of last year's problems with obtaining salt,
Trustee Rosenthal made a recommendation to approve the purchase of
2400 tons of salt under the State of Illinois Joint Purchase
Contract at a cost not to exceed $26.26/ton. Trustee Swartz
seconded the motion. The motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NONE (0)
DISCUSSION
FUNDS FOR LAKE COOK There was a brief discussion regarding a
ROAD UNDERPASS demand by the county that the Village
provide additional funds for relocating
Village utilities along Lake Cook Road in connection with the
underpass project. Staff will pursue the matter with the County
Highway Department.
ADJOURNMENT There being no further business to
discuss, Trustee Ehlers made a motion,
seconded by Trustee Rosenthal, to adjourn the meeting. The motion
passed unanimously. The meeting was adjourned at 8:45 P.M.
ATTEST:
APPROVED:
Village Cle
3
Mayor
1