08/15/1994August 15, 1994
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Monday, August 15, 1994, at 8:00 P.M. The
clerk called the roll and announced that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Michael Swartz
Absent: Vernon E. Swanson
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Attorney James Stucko.
Trustee Seidman made a motion to approve the minutes of the
previous meeting. Trustee Swartz seconded the motion. Motion
passed unanimously.
BILLS AND PAYROLL Trustee Seidman made a motion, seconded by
Trustee Heuberger, that the Bills and
Payroll be approved. Motion carried by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
TREASURER'S REPORT Finance Director George Valentine reported
that sales tax receipts are up 17% for the
month and 6% for the previous twelve month period. Other major
revenue items are performing at or near projection. Expenditures
for water reflect record water use. As of July 31, 1994, 101.4% of .
cash was invested at an average interest rate of 4.80 %.
REPORTS
ROAD CONNECTION BETWEEN Trustee Rosenthal made a motion to remove
3 PARKWAY NORTH AND THE the issue of the proposed road connection
MARRIOTT SUITES HOTEL between 3 Parkway North and the Marriott
Suites Hotel from the table. Trustee
Swartz seconded the motion. Motion passed unanimously.
Mr. Franz reported that the discrepancy between the numbers in the
LaSalle Partners letter and those in the Plan Commission report is
due to the manner in which the square footage was calculated, as
explained in Jeff Ryckaert's August 3, 1994 memo. Staff's opinion
is that there is an excess number of parking spaces.
Trustee Swartz made a motion to approve the Report and
Recommendation of the Plan Commission. Trustee Ehlers seconded the
motion. Motion passed unanimously. Mr. Stucko will prepare the
necessary ordinance.
CONSENT AGENDA
ORDINANCE 0 -94 -31 An ordinance authorizing an amendment to
EXPANSION OF MICHAEL an existing Class A Special Use to permit
THOMAS HAIR SALON expansion of the Michael Thomas Hair
Salon and relocation of the Deerfield
Chiropractic Center - 724, 726, and 732 Waukegan Road. Second
reading.
ORDINANCE 0 -94 -32 An ordinance amending the Zoning
MARKETING SIGNS FOR Ordinance to provide for Temporary
COROMANDEL BY OPTIMA Marketing Signs in Residential Planned
Unit Developments at the request of
Optima, Inc. Second reading.
ORDINANCE 0 -94 -33 An ordinance annexing the property
ANNEXATION OF PROPERTY commonly known as 780 Saunders Road to
TO THE VILLAGE the Village. Second reading.
Trustee Seidman made a motion to pass the Consent Agenda and adopt
the ordinances. Trustee Swartz seconded the motion. Motion
carried by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
OLD BUSINESS
RESOLUTION R -94 -08 Jesse Rotman, Chairman of the Cable
APPROVING A RATE ORDER Advisory Board, explained that the audit
FOR OMNICOM CABLEVISION of Post Newsweek Cable is complete, and
it has been determined that the rates
charged by Post Newsweek Cable for the period September 1, 1993 to
May 31, 1994 were justified and in accordance with the 1992 Cable
Act. Mr. Rotman recommended that the Board pass a resolution
accepting the rates as submitted by Post Newsweek Cable.
After discussion of a variety of cable related issues, including
the audit, the new rate order which has already been issued, and
what the Board of Trustees can anticipate in terms of continuing
requirements for professional assistance, Trustee Rosenthal made a
motion to approve the resolution accepting the rate order. Trustee
Heuberger seconded the motion. The motion passed unanimously.
DEERFIELD STORMWATER An ordinance amending and restating the
MANAGEMENT CODE Village of Deerfield Stormwater Management
Code. First reading.
Mayor Forrest explained that the changes are being made to help get
the ordinance administered properly and to tighten up the
regulations in order to get certified with FEMA, which will help
with Village insurance rates.
ANALYSIS AND AWARD OF Mr. Soyka recommended that the bid for
BID FOR MFT MATERIALS bituminous patching mixture be awarded to
Peter Baker and Son Company at the unit
price of $21.25 /ton. $35,000 has been budgeted for this purpose.
Trustee Seidman made a motion to accept the bid of Peter Baker and
Son Company for an amount not to exceed $21.25 /ton. Trustee Swartz
seconded the motion. Motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
Mr. Soyka recommended that the bid for asphalt rubber crack sealant
be awarded to RAE Products and Chemicals Corp. at the unit price of
$.2474 /pound.
Trustee Rosenthal made a motion to accept the bid of RAE Products
and Chemicals Corp for an amount not to exceed $.2474 /pound.
Trustee Swartz seconded the motion. Motion passed by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
NEW BUSINESS
PROPOSAL TO OVERHAUL As part of regularly scheduled maintenance
LAMSON BLOWERS at the Wastewater Treatment Plant, four
Lamson blower units have been scheduled
for overhaul. Mr. Soyka recommends that the low bid of $11,400
.submitted by Robert Stage Electric be accepted.
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Trustee Seidman made a motion to accept the bid of Robert Stage
Electric for an amount not to exceed $11,400. Trustee Heuberger
seconded the motion. Motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
PROPOSAL FOR DESIGN The next phase of the Streetscape project
ENGINEERING SERVICES, on Deerfield Road has been scheduled for
DEERFIELD ROAD design this year, and construction is
STREETSCAPE PROJECT planned for 1995. The RJN Group was
requested to submit a proposal for the
design work. Mr. Soyka recommends acceptance of their proposal to
design the Deerfield Road Streetscape project, which would go from
Chestnut to Rosemary, at a cost not to exceed $56,219.
There was discussion regarding the suitability of the proposed
brick crosswalks. One will be tried on Deerfield Road to see how
it holds up.
Trustee Swartz recommended coordinating this project with the
resurfacing project planned further east on Deerfield Road. Board
members felt this was a good idea. Staff will attempt to do this
though it may not be possible.
Trustee Rosenthal made a motion to accept the proposal of the RJN
Group for Streetscape design work for an amount not to exceed
$56,219. Trustee Swartz seconded the motion. Motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
DISCUSSION
CITIZENS FOR ENVIRONMENTAL Connie King, 29 Deerfield Road,
CARE /MIDDLE FORK COMMITTEE Chairperson of Citizens for Environ-
mental Care, which has merged with the
Middle Fork Committee, attended the meeting to commend the Village
on the modified proposal it submitted to the Corps of Engineers for
the work to be done on the Middle Fork within the Village limits,
and also to express the organization's concerns regarding certain
activities of the West Skokie Drainage District. She passed out
packets of information and requested that Board members take the
time to study the issues.
REQUEST FOR GAMBLING Steve Howland, 1344 Hazel Avenue, Pastor
REFERENDUM of Christ United Methodist Church,
attended the meeting on behalf of the
church's Social Concerns Committee and Administrative Board, to
request that a nonbinding referendum be placed on the ballot
stating that before the introduction of any new form of gambling
into the community, Deerfield citizens will be allowed to vote on
it. It was the opinion of the Board that Lake County is a more
appropriate forum for Mr. Howland's request than is the Village,
which has no gambling and has a record of opposing it.
SWALCO Trustee Seidman announced that the Village
is number one in the county in the amount
of plastics it recycles. He reminded citizens that plastics #5,
#6, and #7 may now be recycled.
BENTHAUS PROPERTY Trustee Seidman expressed concern that the
Benthauses still do not have the access to
their property as agreed to by LaSalle partners. At the Board's
direction, Mr. Franz will write to LaSalle Partners concerning this
issue.
PROGRESS REPORTS ON Mr. Soyka reported on the Kipling School
VARIOUS PROJECTS water main problems. Test holes are being
dug in an effort to find a rerouted main
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which must be taken out of service. This project was done by the
school district 30 years ago and no records can be located.
Regarding the Osterman Avenue project, Mr. Soyka reported that the
railroad tracks were reopened today. There have been problems with
the contractor cutting cables. Surfacing west of the railroad
tracks is complete for this year. The scheduled completion date
for the project is November 18,.but Mr. Soyka anticipates it will
be finished earlier.
Temporary lights at the Deerfield Road bridge were installed today
and should be in operation by Thursday.
Trustee Heuberger suggested staff contact Optima regarding the
weeds on the Sara Lee property. Mr. Franz thinks the weeds are
Sara Lee's responsibility. He will see that the problem is taken
care of.
DATE FOR NEXT MEETING Due to Labor Day on September 5 and Rosh
Hashana on September 6, the next Board of
Trustees meeting will be held on Wednesday, September 7.
OPTIMA TREES A concerned resident commented that the
trees moved to the front of the Sara Lee
property are being improperly cared for and will die if their care
is not improved. Staff will mention this to Optima.
EXECUTIVE SESSION Trustee Swartz made a motion, seconded by
Trustee Heuberger to go into executive
session to discuss land acquisition. Motion carried by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
ADJOURNMENT There being no further business to
discuss, Trustee Rosenthal made a motion
to adjourn the meeting. Trustee Swartz seconded the motion.
Motion passed unanimously. The meeting was adjourned at 9:05 P.M.
ATTEST:
APPROVED:
Village Clerk
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