06/20/1994June 20, 1994
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Village Manager in the Council
Chamber of the Village Hall on Monday, June 20, 1994, at 8:00 P.M.
The clerk called the roll and announced that the following were:
Present: Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Michael Swartz
Absent: Bernard Forrest, Mayor
Vernon E. Swanson
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Attorney Sheila Beary.
Trustee Swartz made a motion, seconded by Trustee Heuberger, that
Trustee Rosenthal serve as mayor pro tem. Motion carried
unanimously.
Trustee Seidman made a motion to approve the minutes of the
previous meeting. Trustee Swartz seconded the motion. Motion
passed unanimously.
BILLS AND PAYROLL Trustee Seidman made a motion, seconded by
Trustee Ehlers, that the Bills and Payroll
be approved. Motion carried by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
REPORTS
REAR YARD VARIATIONS Mr. and Mrs. William R. Chroszy III of 846
846 CENTRAL AVENUE Central Avenue are requesting two
variations from the Deerfield Zoning
Ordinance in order to permit construction of a second detached
garage. When combined, the two garages would exceed the maximum
30% rear yard coverage by 6.5% and would also exceed the area of
the principal structure by approximately 497 square feet. The
Board of Zoning Appeals failed to recommend that the requested
variations be granted.
Trustee Ehlers made a motion to accept the recommendation of the
Board of Zoning Appeals. Trustee Swartz seconded the motion.
Mr. Chroszy and his mother were in attendance and spoke on behalf
of the proposed garage. Val Sac, 849 Osterman, and Elizabeth
Ellis, 622 Elm, who are neighbors of the Chroszys, gave reasons for
not wanting the garage to be built.
After discussion, the Board voted to accept the recommendation of
the Board of Zoning Appeals to deny the petitioner's request. The
vote was as follows:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
MODIFICATION OF Bed, Bath and Beyond is requesting
APPROVED PUD PLAN - modification of the PUD to permit
BED, BATH AND BEYOND installation of a satellite dish antenna
on the roof of their tenant space. The
antenna would replace phone lines to the computer and would be used
for inventory control, video training, and credit card
verification. The Plan Commission recommends that the petitioner's
request be granted.
Trustee Seidman made a motion to approve the Plan Commission's
recommendation to allow the satellite dish antenna. Trustee Ehlers
seconded the motion. Motion passed unanimously.
FINDING OF SUBSTANTIAL
CONFORMANCE OF FINAL
PLAT FOR 143 WILMOT RD.
previously approved Pre
recommend approving the
The Plan Commission has reviewed the Final
Plat of the Aspen /Wilmot Resubdivision,
143 Wilmot Road, and finds the plat to be
in substantial conformance to the
liminary Plat of Resubdivision. They
documents as submitted.
Trustee Swartz made a motion to approve the Plan Commission's
recommendation and to direct the attorney to prepare an ordinance.
Trustee Ehlers seconded the motion. Motion passed unanimously.
The subject of impact fees will be addressed at a future date.
REDEVELOPMENT OF THE The Deerfield Park District and School
FORMER MAPLEWOOD SCHOOL District 109 are requesting an amendment
& PARK AS A PUBLIC PARK to a previously approved Special Use to
permit the redevelopment of the former
Maplewood School /Park property as a public park. The Plan
Commission recommends approval of the request. They further
recommend that the Park District review the possibility of adding a
9 -1 -1 telephone.
Trustee Seidman made a motion to approve the Plan Commission's
recommendation and to direct the attorney to prepare an ordinance.
Trustee Swartz seconded the motion. Motion passed unanimously.
MARKETING SIGNS - Optima,.Inc. is requesting a text
OPTIMA, INC. amendment to the temporary signage
section of the Zoning Ordinance to permit
marketing signs for residential planned unit developments, and an
amendment to a preliminary PUD plan to permit their proposed
marketing signage. The Plan Commission recommends adding Article
9.03 -K (Temporary Marketing Signs - Planned Unit Developments) to
the Zoning Ordinance. It also recommends amending the preliminary
PUD plan for Optima, Inc. to permit the proposed marketing signage
plan, with the following stipulations: the setback of the signs is
to be measured 50 feet from the sidewalk instead of the curb; any
relocation of the signs requires the approval of the Director of
Community Development; and the initial approval of the signs is to
be for a two year period with annual renewals through the public
hearing process before the Plan Commission and Board of Trustees.
Thaddeus "T.J." Lenick, Project Manager for the Coromandel
development, was in attendance to represent Optima. He showed an
artist's rendering of the proposed sign and stated that he is
requesting one large sign rather than two smaller ones so all the
desired information can fit on it.
Trustee Swartz commented that the proposed sign is too large and
contains too much information. Other board members agreed, saying
that the sign as proposed is a selling prospectus and that taking
the time to read it would present a traffic hazard.
Trustee Swartz made a motion to approve the Plan Commission
recommendation. Trustee Heuberger seconded the motion. Motion
failed, with Trustee Seidman casting the only affirmative vote.
Mr. Lenick was told that if he submits a downsized signage plan
prior to the July 5th Board meeting, the Board will reconsider the
petition without it having to go back for a new public hearing.
This will save Optima some time.
APPROVAL OF FINAL PLAT The Plan Commission reviewed the Final
FOR BRISTOL ESTATES Plat of Subdivision and found it to be in
substantial conformance to the previously
approved Preliminary Plat of Subdivision.
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Mr. Franz explained that since the Plan Commission made that
recommendation some things have changed, and the petitioner will
discuss these tonight. The Board then will have the option of
taking action on the plat at this meeting, referring the matter
back to the Plan Commission, or holding off the matter until the
next agenda when the issues in question have been resolved.
Howard Kogen, Attorney Robert DiLeonardi, and Land Planner Rolf
Campbell were in attendance to represent Bristol Estates. Mr.
DiLeonardi requested that the Board not send the matter back to the
Plan Commission. He requested that the Board act on Phase I, even
if there are reservations regarding Phase II.
Mr. DiLeonardi explained that everyone thought the final plat had
been approved. The County Highway Department, however, is refusing
to sign the plat unless fifteen feet of land is dedicated to the
future widening of Lake Cook Road. In order to comply with this
requirement, berming must be eliminated from the plan or the
resulting rear yards of the lots will be too small. Other details
of the design, such as fences and landscaping, would remain.
On the matter of the proposed bridge to connect Bristol Estates to
Gordon Terrace, the Kogens would prefer that the Board oppose it.
Mr. Campbell discussed alternatives to the berm, including a six
foot wood fence and /or an undulating two foot berm.
There was lengthy discussion of concerns raised by Mrs. Houpt in
her memo of June 14, 1994 to Mr. Franz. Regarding entrance
features, including triangular planting areas, a center island, and
pavers, these items were part of the preliminary submittals, but
are no longer part of the package. Mr. Franz asked for
clarification, stating that if the plat is approved, these items
will be required, unless there are valid reasons for deleting them
from the plan. There was some confusion regarding whether the
entrance features were actually part of the preliminary plat, but
Mr. Kogen said he would be willing to eliminate the pavers and add
a center island if that is the Board's wish.
Mr. Franz asked what the appearance of the homes at Lake Cook and
Pfingsten would be from the street and how the plan for berming and
fencing would relate to drainage. Using a drawing, Mr. Campbell
explained the elevation of the homes in relation to the adjacent
Marriott and Pfingsten Road. He explained that the entire length
of the berm on both Pfingsten and Lake Cook would be landscaped and
fenced. On the side facing the street, the four feet that Bristol
Estates is responsible for would be landscaped, and the remainder
would be grass. Bristol Estates would agree to maintain the grass
on the right -of -way even though it is the county's responsibility.
Mr. Kogen explained that it is his intent to build the entire
subdivision at once. Dividing the project into Phase I and Phase
II will be applicable only if construction of part of the homes is
delayed because of the requirements of the highway department.
Regarding the existing berm on the west side of the property, the
plan is for the east side to be landscaped but to allow the west
side to grow wild. Mr. Franz asked for a commitment that any
replacement program for the east side of the berm would not be the
responsibility of
Mr. Kogen agreed.
Trustee Rosenthal
pedestrian bridge
There are several
police department
monitoring. This
the berm.
the Village but of the homeowners association.
stated that the Village is committed to having a
connecting Bristol Estates to Gordon Terrace.
alternatives for its design, but staff and the
prefer a straight connection for ease of
would require cutting a nine foot slice out of
Mr. Franz suggested that in order to save the developer some time,
a motion could be made tonight to direct the attorney to prepare an
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ordinance, with the developer simultaneously making changes based
on agreements made at tonight's meeting. The issues in question
could be worked on during the next two weeks, and the matter could
then be on the Board's next agenda. A waiver of rules could also
be requested in writing. Trustee Seidman made a motion to have the
attorney prepare the ordinance. Trustee Swartz seconded the
motion. Motion passed unanimously..
STAFF REPORT'ON The Village's building fees are very low
INCREASING BUILDING FEES compared to other communities in the
area. Most have not been increased in
twenty years. The proposed increases vary, but will place
Deerfield at or below average for this area and will more
accurately reflect staff's time required to provide services.
Trustee Swartz made a motion to accept the report and to direct the
attorney to prepare an ordinance amending the Municipal Code.
Trustee Heuberger seconded the motion. Motion passed unanimously.
Trustee Ehlers commented that definitions need to clarified and the
public needs to be educated on when a building permit is required.
Staff is currently working on this problem.
CONSENT AGENDA
ORDINANCE 0 -94 -21 An ordinance amending the Municipal Code
INCREASING CHAUFFEUR'S to increase the Chauffeur's License fee
LICENSE FEE from $5.00 to $25.00. Second reading.
ORDINANCE 0 -94 -22 An ordinance authorizing an amended
SIGNAGE PLAN AMENDMENT special use for Walgreens to permit an
FOR WALGREENS alteration to the existing signage.
Second reading.
ORDINANCE 0 -94 -23 An ordinance establishing prevailing wage
PREVAILING WAGE RATES rates. Second reading.
AMENDED SIGNAGE PLAN - An amendment to a previously approved
OLD COUNTRY BUFFET signage plan to allow a wall sign larger
than the one previously approved, with
lettering style changed from script to block for better
readability. First reading.
Trustee Seidman moved for adoption of the Consent Agenda and
passage of the ordinances. Trustee Swartz seconded the motion.
Motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swartz (5)
NAYS: None (0)
NEW BUSINESS
RECYCLING /YARD WASTE Gerald Smith explained that the success of
COLLECTION AMENDMENT the yard waste program depends on the use
FIRST READING of the "Deerfield Recycles" bags. Yard
waste not in the proper bags is not picked
up by the scavenger service. Sometimes a disgruntled citizen will
refuse to move or rebag improperly bagged material. The proposed
changes to the Municipal Code will provide staff with language to
refer to in dealing with these situations. It will also reduce the
amount of time that trash or yard waste may remain at the curb from
fifteen days to five days.
DISCUSSION
CABLE COVERAGE Trustee Swartz made a request that Post
Newsweek provide coverage of Deerfield
Family Days and the all star youth baseball games.
CURFEW Trustee Swartz raised the issue of whether
the same curfews that apply to Deerfield
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juveniles during the school year should apply during the summer
months. Staff will direct the Youth Council to -put discussion of a
two tier curfew on their agenda.
TOLLWAY SOUND BARRIERS Trustee Seidman inquired about the status
of sound barriers north of Deerfield Road.
Mr. Franz commented that he will inquire about that issue at an
upcoming meeting.
OPEN MEETINGS ACT Trustee Seidman asked if the recent memo
concerning the Open Meetings Act could be
summarized for the Board in simplified language. Attorney Beary
will see to it.
PLAZA PERFORMANCES Trustee Rosenthal commented favorably on
recent plaza performances she has attended
and encouraged all Deerfield residents to attend upcoming events.
REQUEST FOR TREE Roy Linnig, 1047 Wilmot Road, attended the
REMOVAL meeting regarding a parkway tree at his
rental property at 1105 Greenwood Avenue.
The tree has grown so large that it has caused the adjacent
sidewalk and driveway to buckle. The Linnigs propose that the
Village remove the tree, which the Linnigs will replace with two
young trees. In the past, the Village has not provided this
service unless a tree is diseased or presents a safety problem. As
this could set a precedent, Mr. Franz suggested looking into the
matter more thoroughly before making a decision.
ADJOURNMENT There being no further business to
discuss, Trustee Ehlers made a motion to
adjourn the meeting. Trustee Swartz seconded the motion. The
motion passed unanimously. The meeting was adjourned at 9:25 P.M.
ATTEST:
Village Cler
APPROVED:
Mayor t-o TEM
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