04/18/1994The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Monday, April 18, 1994, at 8:00 P.M. The
clerk called the roll and announced that the following were:
Present: Bernard Forrest, Mayor
Marvin W. Ehlers
John H. Heuberger
Harriet E. Rosenthal
Vernon E. Swanson
Michael Swartz
Absent: Edwin B. Seidman
and that a quorum was present and in attendance. Also present
were Village Manager Robert Franz and Attorney James Stucko.
Trustee Swartz made a motion to approve the minutes of the
previous meeting. Trustee Heuberger seconded the motion.
Trustee Rosenthal pointed out that the last sentence of the
second paragraph of the section concerning a Special Use for a
Planned Residential Development /Resubdivision for 143 Wilmot Road
should read, "He refuted some statements in Mr. Schepp's letter
and said he will be following up with a letter of his own."
Motion to approve the minutes as amended passed unanimously.
BILLS AND PAYROLL Trustee Rosenthal moved, seconded by
Trustee Swartz, that the Bills and
payroll be approved. Motion carried by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
TREASURER'S REPORT Finance Director George Valentine
reported that sales tax receipts are down
9% for the month, but are 5% over the previous twelve month
period. Major revenue items are at or are close to projection.
The Street Department is over budget due to heavy snow and ice.
Their budget needs to be amended. As of March 31, 1994, 101.9%
of cash was invested at an average interest rate of 3.65 %.
ORDINANCE 0 -94 -09 Street Department expenditures are over
AMENDING STREET DEPT. budget due to heavy ice and snow this
BUDGET FOR 1993 -94 past winter. Mr. Valentine proposed an
amendment to the 1993 -94 Budget-to
increase the Street Department budget by $44,000 in the areas of
overtime, salt, and motor vehicle maintenance.
Trustee Rosenthal moved for a waiver of the rules so that an
ordinance amending the budget could be voted on at first reading.
Trustee Swanson seconded the motion. Motion passed unanimously.
Trustee Rosenthal made a motion to adopt the ordinance amending
the 1993 -94 Budget by increasing the Public Works Street Fund by
$44,000. Trustee Swartz seconded the motion.
Motion to adopt the ordinance passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
PUBLIC HEARING ON Mayor Forrest opened the Public Hearing
1994 -95 ANNUAL BUDGET on the 1994 -95 Annual Budget.
Mayor Forrest stated that the Village Board has no jurisdiction
over the library budget, but since the library has asked for an
increase of 10 %, the Board has requested that they make a
presentation. Sue Benn spoke on behalf of the library. She
stated that major expenses for the library, including replacing
the heating system and making improvements mandated by the
Americans With Disabilities Act, have been accomplished using TIF
monies. All other operating costs - -- books, periodicals,
salaries, additional personnel, etc. come from taxes. Mrs. Benn
invited questions or comments from the public, but there were
none.
Mayor Forrest read the Budget Message, which is attached and made
part of these Minutes.
There being no questions or comments from board members or the
public, Trustee Swanson made a motion, seconded by Trustee
Swartz, to close the Public Hearing. Motion passed unanimously.
ORDINANCE 0 -94 -10 Trustee Swartz made a motion, seconded
APPROVING THE ANNUAL by Trustee Rosenthal, to waive the rules
BUDGET FOR 1994 -95 so the ordinance approving the 1994 -95
Budget could be voted on at first
reading. Motion passed unanimously.
Trustee Rosenthal made a motion to adopt the ordinance approving
the Annual Budget for 1994 -95. Trustee Swartz seconded the
motion. Motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: (0)
ORDINANCE 0 -94 -11 The ordinance provides for a 3% across
AMENDING WAGE AND the board increase in the salary plan.
SALARY PLAN
Trustee Swartz made a motion to adopt the
ordinance amending the wage and salary plan. Trustee Heuberger
seconded the motion. Trustee Swartz moved for a waiver of the
rules so the ordinance could be voted on at first reading.
Trustee Ehlers seconded the motion. Motion to waive the rules
passed unanimously. Motion to adopt the ordinance amending the
wage and salary plan passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
AUTHORIZATION TO SIGN Following a series of meetings, the two
AGREEMENT WITH DEER- year negotiated agreement between the
FIELD PATROLMAN'S ASSN Village and the Deerfield Patrolman's
Association is presented for Board
consideration. Officers Budny and Soltwisch were present to
represent the Deerfield Patrolman's Association. Trustee Ehlers
made a motion to authorize Mayor Forrest to sign the agreement.
Trustee Swartz seconded the motion. Motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
PRESENTATION OF AWARDS Mayor Forrest presented George Valentine
with the Government Finance Officer's
Association Certificate of Achievement for Excellence in
Financial Reporting.
Mayor Forrest presented engraved watches to five individuals who
have each been employed by the Village for twenty -five years or
more. Those employees are: William "Barney" Butler, Larry
Alexander, John Kaeding, Ken Swieton and David Turnbaugh.
Trustee Rosenthal, on behalf of the Village Board, surprised
Mayor Forrest by presenting him with an engraved clock in
commemoration of his twenty -fifth anniversary as Mayor of
Deerfield.
The Board took a short recess.
2
Reports
RECOMMENDATIONS OF Mayor Forrest recommended that Robin
MANPOWER COMMISSION Stone be appointed to the Energy Advisory
Resource and Recovery Commission and that
Lance Weiss be appointed to the Safety Council. Trustee
Rosenthal made a motion to approve the recommendations. Trustee
Swartz seconded the motion. Motion passed unanimously.
FINAL PLAT OF
RESUBDIVISION,
AND 320 BIRCHW,
conformance to
Resubdivision.
The Plan Commission has reviewed the
312 Final Plat of Resubdivision for the
3OD property at 312 and 320 Birchwood and
finds the plat to be in substantial
the previously approved Preliminary Plat of
The Village has received a letter from Mrs. Enstrom's attorney
requesting that the provisions of the impact fee ordinance be
waived. Since the impact fee ordinance was designed with large
developments in mind, and since this two lot subdivision causes
no burden to the Village, Mayor Forrest recommended granting the
waiver.
Trustee Rosenthal made a motion to approve the Final Plat of
Resubdivision for the property at 312 and 320 Birchwood and grant
a waiver of the impact fees. Trustee Swartz seconded the motion.
Motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
1994 ZONING MAP The.Plan Commission recommends approval
of the 1994 Zoning Map which includes
nine changes from 1993.
Trustee Swartz made a motion to approve the 1994 Zoning Map.
Trustee Ehlers seconded the motion. Motion passed unanimously.
Consent Agenda
MODIFICATION FROM An ordinance authorizing a modification
SIGNAGE PROVISIONS - from signage provisions for the property
BRISTOL ESTATES commonly known as the Bristol Estates of
Deerfield. First reading.
OBSTRUCTIONS IN THE An ordinance amending Section 19 -8 of The
PUBLIC RIGHT OF WAY Municipal Code regarding obstructions in
the public right -of -way. First reading.
ORDINANCE 0 -94 -12
NEW LIQUOR LICENSE
CLASSIFICATION
regarding the appri
currently feels it
change needs to be
Old Business
An ordinance establishing a new liquor
license classification for mail -order
beer. This was at the request of Ale
.By Mail. There was some discussion
3priateness of the $750 annual fee. Staff
is appropriate, but will advise the Board if a
made.
Trustee Rosenthal, seconded by Trustee Swartz, made a motion to
adopt the ordinance establishing a new liquor license
classification for mail -order beer. Motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
JURISDICTION OF THE An ordinance expanding the jurisdiction
APPEARANCE REVIEW of the Appearance Review Commission to
COMMISSION include the C -2 Outlying Commercial
District. First reading.
3
DISCUSSION RE Patrick McAtee, Real Estate and
TEMPORARY TRAIN Planning Division of METRA, attended
STATION ON LAKE COOK the Board meeting to discuss and
clarify METRA's plans for the temporary
train station on Lake Cook Road. He discussed the necessity of
moving forward rapidly with the project -- Kennedy traffic, TMA and
CMAC considerations, and pressure on.the Deerfield station.
METRA has selected a builder and is ready to begin construction.
METRA has agreed to operate and maintain the facility until the
Village is comfortable with doing so. METRA has agreed to accept
all liability. For both time and financial reasons, METRA does
not want to wait for the signalization of a crosswalk.
Using an artist's rendering, Clayton Weaver of METRA explained
the three phases of the proposed project. During the first phase
of the project, estimated to be from spring 1994 until spring
1995, there are no plans for pedestrian signalization. Phases
Two and Three include signalization.
Mayor Forrest expressed the Board's concern regarding the lack of
pedestrian signalization during Phase One. The Village is
unwilling to proceed without some sort of protection for
pedestrians. Mr. McAtee said that METRA may have to shut down
their efforts to open a temporary station if the Village insists
on signalization. There was discussion of possible ways to
resolve the issue, but no definite solution was reached.
New Business
ORDINANCE 0 -94 -13 An ordinance raising the sewer charge
AMENDING SEWER CHARGE from $1.35/100 cubic feet to $1.55/100
cubic feet. First reading.
Trustee Swartz made a motion for waiver of the rules so the
ordinance could be voted on at first reading. Trustee Heuberger
seconded the motion. Motion passed unanimously. Trustee Ehlers
made a motion, seconded by Trustee Swartz, to approve the
ordinance amending the sewer charge. Motion passed by the
following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
AWARD OF BID FOR Mr. Soyka and Mrs. Little outlined the
OSTERMAN AVENUE improvements that are planned for
IMPROVEMENTS Osterman Avenue and recommended that the
low bid by J. R. Myers in the amount of
$1,211,613.80 be accepted. Some trimming of this amount may be
possible. The project is due to be completed by October.
Accessibility will be maintained at all times, but the railroad
tracks at the crossing will have to be closed for several days.
Trustee Swanson made a motion to approve the bid of J. R. Myers
for an amount not to exceed $1,211,613.80. Trustee Ehlers
seconded the motion. Motion carried by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz
NAYS: None (0)
CONSTRUCTION Baxter and Woodman have submitted a
ENGINEERING SERVICES proposal of $128,000 for construction
FOR OSTERMAN AVENUE engineering services for Osterman Avenue
IMPROVEMENTS improvements. Mr. Soyka is recommending
that the proposal be accepted.
Trustee Swartz made a motion to accept the proposal of Baxter and
Woodman for construction engineering services for Osterman Avenue
improvements for an amount not to exceed $128,000. Trustee
Heuberger seconded the motion. Motion passed by the following
vote:
4
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
50/50 SIDEWALK AND Schroeder & Schroeder have agreed to
CURB REMOVAL AND extend their current contract for
REPLACEMENT another year at the same unit prices of
$2.65 /square foot for sidewalk and.
$11.95 /lineal foot for curb. Mr. Soyka recommends accepting the
offer since their service has been outstanding.
Trustee Ehlers made a motion to accept the contract extension of
Schroeder & Schroeder for the sidewalk and curb replacement
program. Trustee Swanson seconded the motion. Motion passed by
the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Swanson, Swartz (5)
NAYS: None (0)
ADJOURNMENT There being no further business to
discuss, Trustee Rosenthal made a motion
to adjourn the meeting. Trustee Swartz seconded the motion.
Motion passed unanimously. The meeting was adjourned at 9:45
P.M.
APPROVED:
ATTEST:
Village Clerk Ci:>
5
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Mayor