02/21/1994February 21, 1994
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Monday, February 21, 1994, at 8:00 P.M.
The clerk called the roll and announced that the following were:
Present: Marvin Ehlers
John H. Heuberger
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
Michael Swartz
Absent: Bernard Forrest, Mayor
and that a quorum was present and in attendance. Also present
were Village Manager Robert Franz and Attorney James Stucko.
Trustee Swartz made a motion, seconded by Trustee Ehlers, that
Trustee Rosenthal act as mayor pro tem. Motion carried
unanimously.
Trustee Seidman made a motion, seconded. by Trustee Swartz, to
approve the minutes of the previous meeting. Motion carried
unanimously.
BILLS AND PAYROLL Trustee Seidman moved, seconded by
Trustee Swartz that the Bills and
Payroll be approved. Motion carried by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
TREASURER'S REPORT Finance Director George Valentine
reported that sales tax receipts are
up 4% over the previous twelve month period. Except for water
sales, major revenue items are at or are close to projection.
Water sales should now level out for the rest of the fiscal year
and should not vary significantly from the projection.
Expenditures are within or are close to budget, again with the
exception of water. As of January 31, 1994, 101.40 of cash was
invested at an average rate of 4.940.
YOUTH ART MONTH Mayor pro tem Rosenthal read a
proclamation declaring March 1994
as Youth Art Month. Trustee Swanson made a motion to adopt the
proclamation. Trustee Ehlers seconded the motion. Motion passed
unanimously. Five students accepted the proclamation and talked
about projects different grades are working on.
BOARDS AND COMMISSIONS Phillip Elbling has been appointed to
fill a vacancy on the Cable Advisory
Board. Trustee Seidman moved to accept the appointment of Mr.
Elbling. Mr. Swartz seconded the motion. Motion passed
unanimously.
REPORT ON DEPARTMENTAL Chief of Police Pat Anderson presented
OBJECTIVES - POLICE the Annual Report on Departmental
Objectives. There were no violent
crimes this year. Property crimes decreased by 13.5% over last
year. The only increase was in traffic accidents, which
increased 9 %. Average response time for a call for service was
3.35 minutes. Deerfield may be named by the Secretary of State's
office as a model site for seat belt and child restraint
compliance. Each member of the police department was drug
tested, and the department is drug free. The department is
reevaluating the dispatch function and will be requesting
additional dispatchers in next year's budget.
Trustee Heuberger commented that the public's impression of the
police department is very positive. Officers are courteous and
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helpful. Chief Anderson responded that Deerfield is hiring
exceptional officers, and this is reflected in the type of
service people receive. Deerfield's youngest officer is age 25.
Most have a college degree, and some have an advanced degree.
The officers are good decision makers.
Chief Anderson reported on the arrest this week of an alleged
bank robber by a Deerfield police officer.
Consent Agenda
0 -94 -05 ORDINANCE - An ordinance increasing the number of
LIQUOR LICENSES Class E Liquor Licenses from Nine to
Ten. Trustee Seidman made a motion to
adopt the ordinance. Trustee Heuberger seconded the motion.
Motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
Old Business
TRAFFIC SIGNAL AT Trustee Seidman made a motion to remove
CARLISLE AVENUE AND from the table the discussion of the
DEERFIELD ROAD traffic signal at Carlisle Avenue and
Deerfield Road. Trustee Swartz
seconded the motion. Motion passed unanimously.
Willard Alroth, traffic consultant for Paul Box & Associates,
summarized his report, which did not recommend a traffic signal.
A Village report was in favor of the signal. In writing the
report Mr. Alroth had assumed the location in question to be
under the jurisdiction of the State of Illinois, and he concluded
that traffic volumes at the intersection are insufficient to meet
the State warrants for a signal. Since that time he has learned
that the State does not have jurisdiction over the intersection
and that the Village would put in the signal at its own expense.
Therefore, the restrictive State warrants do not have to be
considered and an expanded warrant situation exists. It is Mr.
Alroth's opinion, however, that the preferred way to deal with
the situation is through intersection improvements, including
separate left turn lanes.
Board members had several questions for Mr. Alroth, after which a
number of interested residents came forward and gave their
reasons for wanting or for not wanting the new traffic light.
After further discussion regarding whether the Board has the
authority to make this decision, Bob Franz reiterated that IDOT
has indicated that in light of it being a local intersection, the
Village numbers do meet State warrants and allow for a signal to
be installed as a locally funded project.
Trustee Seidman made a motion to go out for bids to put in left
turn lanes on Deerfield Road, realign the Carlisle /Heather
intersection, and put in traffic lights with pedestrian
signalization. Trustee Swartz seconded the motion. Motion
carried by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
The project would take nine months to a year to complete.
EXTENSION OF PRELIMINARY Request by Mrs. Enstrom of 312 and
PLAT APPROVAL, 312 AND 320 Birchwood for Extension of
320 BIRCHWOOD Preliminary Plat of Approval for
Special Use PRD.
Trustee Swartz made a motion to authorize a one year extension of
the Preliminary Plat of Approval for Special Use PRD for the
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property at 312 and 320 Birchwood. Trustee Ehlers seconded the
motion. Motion carried unanimously.
New Business
RELEASE OF EASEMENTS Approval of Release of Easements and
AND GRANT OF EASEMENTS Grant of Easements .for new creek bed,
NORTHWEST CORNER OF Kogan property, Northwest Corner of
LAKE COOK AND PFINGSTEN Lake Cook and Pfingsten Roads. IDOT
will issue the Village a quit claim
deed which will vest title to the property to the Village prior
to the Village granting the easement. This has been arranged.
Trustee Seidman made a motion to authorize the execution by the
Village of the grant of easement upon receipt of a deed from IDOT
vesting the balance of the title in the Village. Trustee Swartz
seconded the motion. Motion passed by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
LIGHTNING STRIKE George Valentine reported on last
PROTECTION summer's lightning strike which left
the Village without its 9 -1 -1 system
and most of its electronics for several days. Two years ago the
Village Hall was also struck by lightning. In order to prevent a
future occurrence and to keep the Village from losing insurance
coverage, Mr. Valentine recommended that the Board award a
contract to Harger Lightning Protection, Inc. for a lightning
protection system at a cost of $20,025. This is a nonbudgeted
item, but funds are available.
Trustee Seidman made a motion, seconded by Trustee Ehlers, to
award a contract to Harger Lightning Protection, Inc. in an
amount not to exceed $20,025. Motion carried by the following
vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
WINDOW REPLACEMENT George Valentine reported that the
windows at Village Hall are of an old
style which allow for significant heat loss in winter and heat
gain in summer. He is recommending replacement of the windows
over a two year period. The low bid for this year's portion of
new windows was made by Wilson Colonial Exteriors, Inc. at a cost
of $13,284. This was included in the current budget.
Trustee Swartz, seconded by Trustee Neuberger, moved to authorize
a contract to Wilson Colonial Exteriors, Inc. for window
replacement in an amount not to exceed $13,284. Motion carried
by the following vote:
AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6)
NAYS: None (0)
DISCUSSION Trustee Ehlers commented that the paint
on front of Village Hall is peeling.
Mr.Franz said it is redone every three years and was last done
two years ago. He will look into it.
Trustee Seidman inquired about the park district's plans to
improve traffic flow. Mr. Franz said some of the problem is due
to the day care center. The park district is looking into ways
to improve the situation.
Trustee Swartz commented that the Shell station at Lake Cook and
Waukegan has a hazardous condition. Bushes make it difficult to
safely enter or exit. The Public Works `Department needs to take
steps to correct the problem.
QcIS
Trustee Ehlers commented on the successful interactive public
hearing held by the Cable Advisory Board on February 16.
ADJOURNMENT There being no further business,
Trustee Swartz made a motion that the
meeting be adjourned. Trustee Heuberger seconded the motion.
Motion passed unanimously. The meeting was adjourned at 10:25
P.M.
ATTEST:
APPROVED:
Mayor Pro tem
Village Cler lj!�
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