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01/17/1994January 17, 1994 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, January 17, 1994, at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor Marvin Ehlers John H. Heuberger Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney Sheila Beary. Trustee Rosenthal moved, seconded by Trustee Swartz, that the minutes of the previous meeting be approved. Motion carried unanimously. BILLS AND PAYROLL Trustee Seidman moved, seconded by Trustee Ehlers, that the Bills and Payroll be approved. Motion carried by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) TREASURER'S REPORT Finance Director George Valentine reported that sales tax receipts are 3% over the previous 12 month period. Major revenue items are at or close to projection. Expenditures are close to budget with the exception of the Water Department due to a decline in water sales. As of December 31, 1993, 101.2% of cash was invested at an average rate of 5.32 %. Some older investments were sold during the month and the Village showed a profit on the sale. LOTS OF RECORD Mayor Forrest reported that at its January 13, 1994, meeting, the Plan Commission held a hearing on the Lots of Record. He recommended that in order to facilitate consideration of.this matter at the February 7 Board of Trustees Meeting, the Village Attorney should be authorized to prepare the necessary ordinances. Trustee Swanson moved, seconded by Trustee Heuberger, that the ordinances be prepared. Motion carried unanimously. BOARDS AND COMMISSIONS Mayor Forrest recommended Bruce Robbins APPOINTMENTS to fill the vacancy on the Board of Zoning Appeals and Michael Hall to fill the vacancy on the Appearance Review Committee. Trustee Seidman made a motion to approve the appointments. Trustee Heuberger seconded the motion. Motion carried by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) REQUEST FOR SIGN MODIFICATION, FIRSTAR BANK, 700 DEERFIELD RD removal of the existing new "memorial" sign. By petition. Reports On January 4, 1994, the Board of Zoning Appeals held a public hearing to consider the request of Firstar Bank North Shore for a sign modification to allow for the "memorial" sign and replacement with a unanimous vote, the BZA denied the Kurt Hezner of Hezner Corporation, accompanied by Andy Lawrence, President of Firstar Bank North Shore, spoke on behalf of the proposal. After considerable discussion regarding the difference between a commercial sign and a memorial sign, and how Firstar's plan could be altered to be made more acceptable to the Board, Trustee Swartz made a motion to refer the matter back to the Board of Zoning Appeals. Trustee, Seidman seconded the motion. Motion carried unanimously. REQUEST FOR On October 19, 1993, the Board of Zoning CONTINUATION OF REAL Appeals held a public hearing to consider ESTATE SIGNS -- the request of Arborlake Center for a ARBORLAKE CENTER, sign modification to permit the continued 1751 LAKE COOK ROAD display for a period of one year of an existing 4' X 5' V- shaped real estate sign located on Lake Cook Road and a 28' X 10' single faced sign facing the Edens spur. A motion to recommend the extensions failed for a lack of 4 concurring votes. A motion to recommend a six month extension for the 4' X 5' sign on Lake Cook Road also failed for a lack of 4 concurring votes. Trustee Heuberger recused himself from the discussion. David Norton of Rudnick and Wolf, representing Stein and Company, reported that there is one parcel of approximately ten acres remaining to be sold. Robert Speckman, appearing on behalf of the Board of Zoning Appeals, discussed how petitions for time extensions have been handled in the past. Mayor Forrest pointed out that there are problems in the real estate market, and these ultimately are reflected in our taxes. Trustee Seidman, seconded by Mr. Ehlers, made a motion to accept the recommendation of the BZA denying the sign on the Edens spur. Motion failed unanimously. The sign is approved for one year. Trustee Seidman made a motion, seconded by Trustee Ehlers, to accept the recommendation of the BZA to deny the Lake Cook Road sign. Motion failed with Trustee Seidman casting the only affirmative vote. The sign is approved. To clarify the Board's intent, Trustee Ehlers made a motion to accept the sign on Lake Cook Road for a period of six months. Trustee Rosenthal seconded the motion. Motion carried unanimously. REQUEST FOR A public hearing was held on December 14, .CONTINUATION OF REAL 1993, to consider the request of Lake ESTATE SIGNS - -LAKE Cook Office Center for a sign COOK OFFICE CENTER modification to permit the continued display for one year of an existing 4' X 5' V- shaped real estate sign in front of 1415 Lake Cook Road, and to re- establish an additional V- shaped sign to be located on the Edens spur. Both modifications failed for a lack of four concurring votes. Trustee Heuberger recused himself from the discussion. David Norton of Rudnick and Wolf, and Bill Norwell, Senior Vice President of Stein and Company, spoke in favor of the signs. They reported that two leases will be ending by summer, resulting in 200,000 square feet of office space becoming empty. Trustee Ehlers, seconded by Trustee Swartz, moved to accept the recommendation of the BZA to deny the 4' X 5' sign at 1415 Lake Cook Road. Motion failed with Trustee Seidman casting the only affirmative vote. Trustee Ehlers, seconded by Trustee Swartz, moved to accept an 8' X 16' V- shaped sign on the Edens spur for a period of one year. Motion passed unanimously. REVERSE COMMUTER STUDY CMAQ GRANT PROPOSAL FOR VAN SERVICE AND PEDESTRIAN IMPROVEMENTS consultant, Barton Asch Bill Baltutis, TMA Executive Director, and Fred Dock of Barton Aschman, discussed their report on reverse commuter service to the proposed Lake Cook Metra station. Traffic nan, did the planning and technical work -2- for the study and recommends seven van routes and a variety of sidewalk improvements. TMA is asking the Board for their support of the project and authorization to request additional funding from the Chicago Area Transportation Study under the Congestion Mitigation Air Quality (CMAQ) Act. There was extensive discussion on the pros and cons of Village participation, the time commitment, the number of people expected to use the service, and costs involved. Trustee Rosenthal, seconded by Trustee Seidman, moved to accept the report. Motion carried unanimously. 0 -94 -02 ORDINANCE - SPECIAL USE FOR FIRSTAR BANK, SPECIAL USE FOR DRIVE UP ATM, PRELIMINARY PLAT OF CONSOLIDATION 0- 94- 03,ORDINANCE - PARKING VARIATION, FIRSTAR BANK Consent Agenda Ordinance Amending Previously Granted Special Use for Firstar Bank, a Special Use for a Drive Up ATM and Approval of a Preliminary Plat of Consolidation - 700 Deerfield Road. Ordinance Granting a Parking Variation, Firstar Bank, 700 Deerfield Road. Trustee Seidman, seconded by Trustee Heuberger, moved for adoption of the Consent Agenda and passage of the ordinances. Motion carried by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) Old Business PRELIMINARY REPORT - Willard Alroth of Paul Box and Associates TRAFFIC SIGNAL AT was present to discuss the findings of CARLISLE AVENUE AND their traffic study regarding the DEERFIELD ROAD intersection of Carlisle Avenue and Deerfield Road. Trustee Swartz made a motion to table the matter until all interested parties could be notified of the Board of Trustees meeting at which it will be discussed, Mr. Ehlers seconded the motion. The motion passed by the following vote and will be rescheduled for the February 21st meeting: AYES: Ehlers, Heuberger, Rosenthal, Swartz (4) NAYS: Seidman, Swanson (2) REPORT - INTERSECTION Willard Alroth of Paul Box and Associates OF OAKMONT /CARSON'S summarized his firm's traffic study which RIBS DRIVEWAY was prompted by a letter from Michael and Irene Lewitz, residents of Deer Run subdivision, who expressed concern over a hazardous condition at the Oakmont /Carson's Ribs driveway on Waukegan Road. In their letter they suggested the south driveway of Carson's Ribs be converted to Right Turn In and Out ONLY, concentrating full access to the Carson's north driveway. The Paul Box traffic study did not support their suggestion. Mr. Lewitz was in attendance and summarized his proposal for the Board. The Board felt that the traffic count had been poorly timed due to it being a Tuesday night during a school holiday period. Trustee Heuberger stated that the question is not whether there is a problem, since it is widely felt there is one, but whether the Lewitz' proposal had merit. Mr. Alroth felt that widening Waukegan Road and having a separate turn lane would be a better long term answer. Mr. Franz pointed out that IDOT would have to approve any change. The Village will explore the restriction to prohibit left turns coming out of Carson's and will explore options with IDOT. -3- L_J PUBLIC IMPROVEMENTS - DAVID DWELLINGS SUBDIVISION manager. Mr. Toberman construction schedule Mr. Soyka recommended to the renewal of the Jim Soyka reported that Mr. Conter, developer of the David Dwellings subdivision, has hired Norman J. Toberman and Associates as his construction has provided Mr. Soyka with an acceptable for completing the necessary improvements. that the Board accept the schedule, subject letter of credit for another year. Trustee Seidman, seconded by Trustee Ehlers, made a motion to accept the schedule as provided, subject to renewal of the letter of credit. Motion passed unanimously. New Business GREELEY & HANSEN A report on the Deerfield Water System REPORT - DEERFIELD was authorized by the Board last year. WATER SYSTEM It is a starting point for capital budgeting and serious negotiations with Highland Park. Trustee Rosenthal moved to accept the report. Trustee Swartz seconded the motion. Motion carried unanimously. REPLACEMENT OF FIRE George Valentine reported that the fire ALARM SYSTEM alarm system to protect Village Hall and the Police Department is inoperable and that the cost of repairing it is prohibitive. The police department and the Deerfield - Bannockburn Fire Department have looked for a new system and recommend that the bid of Tech Systems be accepted. Their bid includes Village Hall, the police department, and the annex building, including the West Deerfield Township office. It is for a Fire Lite MS -980 system which costs $10,905 after deducting the West Deerfield Township share. The item was not budgeted, but funds are available. Trustee Heuberger, seconded by Trustee Swartz, moved to accept the proposal. Motion passed by the following vote: AYES: Ehlers, Heuberger, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (6) POWER OUTAGES Mayor Forrest, in response to a letter he received from Mr. Winfrey on Cumnor Court, reported on the high number of power outages the Village has been experiencing. Gerald Bowman, Public Affairs Director of Commonwealth Edison, addressed the issue and explained how the extreme weather has exacerbated problems. He will respond to Mr. Winfrey's letter. REQUEST TO AMEND Guido's Restaurant is requesting a LIQUOR LICENSE change in their liquor license from beer and wine to full license. Mayor Forrest recommended that a motion be made authorizing the Village attorney to prepare an ordinance creating an additional Class E license. Trustee Swartz made a motion to instruct the Village attorney to prepare the ordinance. Trustee Rosenthal seconded the motion. Motion passed unanimously. DISCUSSION Mr. Soyka reported that molds were found for the Streetscape streetlights. The new fixtures are due in on January 25. Trustee Ehlers reported that the time for the Cable Advisory Public Hearing is 8:00 P.M. on Wednesday, January 19, not 7:30 P.M. Mr. Swartz commented that Care- A -Thon is coming up and needs some publicity. Mayor Forrest directed staff to help publicize the event, scheduled for Sunday, February 6. -4- ADJOURNMENT There being no further business, upon a motion by Trustee Seidman, seconded by Trustee Swartz, the meeting was adjourned at 10:05 P.M. ATTEST: Village Clerk APPROVED: ' Mayor -5- I i