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04/19/1993April 19, 1993 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, April 19, 1993 at 8:00 PM. the Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor Marvin Ehlers James L. Marovitz Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Attorney James Stucko. Mayor Forrest requested that the minutes of the previous meeting regarding Artemis Restaurant include the sentence "The Board agreed no liquor be served in the outdoor eating area." Trustee Seidman moved, seconded by Trustee Ehlers, that the minutes of the previous meeting, as amended, be approved. Motion carried unanimously. BILLS AND PAYROLL Trustee Seidman moved, seconded by Trustee Swartz, that Bills and Payroll be approved. Motion carried by the following vote: AYES: Ehlers, Marovitz, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None ( 0 ) TREASURER'S REPORT Finance Director George Valentine noted that a reporting error in February was corrected in March. The 12 month period is up 4% over the previous 12 month period. Major revenues are 3% over projection and expenses are within budget. 101% of cash was invested at an average interest rate of 4.045 %. FINANCE DEPARTMENT Finance Director George Valentine reviewed OBJECTIVES the status of the Finance Department. He reported the Village received for the ninth consecutive year a Certificate of Achievement for Excellence in Financial Reporting and the Distinguished Budget Presentation Award for the second time. Other options in health insurance are being reviewed due to proposed increases by Blue Cross /Blue Shield. The Finance Department's objective is to invest 97.5% of available funds at a rate equal to the 90 -day Treasury Note. The Comprehensive Annual Financial Report should be completed by September 1993. PUBLIC HEARING Mayor Forrest called to order the Public 1993 -1994 ANNUAL BUDGET Hearing on the 1993 -1994 Annual Budget and read the attached Budget Message. He noted that the total budget is 3.5% less than last year's. Finance Director George Valentine emphasized there are no increases in user fees in the 1993 -1994 Budget. The property tax levy has been aproximately the same for the last five years. Revenue sources from sales and hotel tax receipts are increasing. Village Manager Robert Franz reported that the Finance Committee met twice to study the fees and reported they compared favorably with surrounding communities. The Budget Message will be published in D- Tales. Jim Thompson, a Deerfield resident, commented favorably on the Budget but felt wages for a garage mechanic and foreman exceeded the private sector. Mayor Forrest advised that the Village reviews salaries annually and compares them with industry and other municipalities. Deerfield's salaries are competitive. Trustee Seidman moved, seconded by Trustee Swartz, that the Public Hearing be closed. Motion carried unanimously. 0 -93 -16 ORDINANCE Ordinance approving Annual Budget ANNUAL BUDGET 1993 -1994 for 1993 -1994. Trustee Seidman moved, seconded by Trustee Swanson, that the rules be waived to permit passage of the Ordinance on first reading. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marovitz, that the Ordinance approving the Annual Budget for 1993 -94 be adopted. Motion carried by the following vote: AYES: Ehlers, Marovitz, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None ( 0 ) 0 -93 -17 ORDINANCE Ordinance amending Wage and Salary Plan. WAGE AND SALARY PLAN Trustee Rosenthal moved, seconded by Trustee Marovitz, that the rules be waived to permit passage of the Ordinance on first reading. Motion carried unanimously. Trustee Rosenthal moved, seconded by Trustee Ehlers, that the Ordinance amending the Wage and Salary Plan be adopted. Motion carried by the following vote: AYES: Ehlers, Marovitz, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None ( 0 ) SPECIAL USE FOR PRD/ Petitioners requested a lot area variation RESUBDIVISION - 1428, to permit the formal resubdivision of Lot 1418, 1410 ROSEWOOD, 85 into lots with a minimum lot area of 304 BIRCHWOOD 9,000 sq. ft. in lieu of the 10,800 sq. ft. as required by the Zoning Ordinance. The Plan Commission approved petitioners' request with the stipulation that lot coverage not exceed 3,900 sq. ft. The Board of Zoning Appeals recommended approval of petitioners' request, including the Plan Commission's stipulation on lot coverage. Trustee Rosenthal moved, seconded by Trustee Ehlers, that the recommendations of the Plan Commission and Board of Zoning Appeals be accepted and the Attorney directed to prepare the necessary Ordinances. Motion carried unanimously. 1993 ZONING MAP The Plan Commission reviewed the changes on the 1993 Deerfield Zoning Map and recommended approval. Trustee Seidman moved, seconded by Trustee Swartz, that the recom- mendation of the Plan Commission approving the 1993 Zoning Map be accepted. Motion carried unanimously. 0 -93 -18 ORDINANCE AMENDMENT TO PUD/ FRANK'S NURSERY AND CRAFTS 0 -93 -19 ORDINANCE CANVASSING BOARD MUNICIPAL ELECTION Consent Agenda Ordinance amending a Planned Unit development to permit enclosure of an overhang area - Frank's Nursery and Crafts, Lake Cook Plaza. Ordinance designating Canvassi.ing:.Board-- for Municipal election. 0 -93 -20 ORDINANCE Recapture Ordinance for Aspen Way ASPEN WAY RESUBDIVISION Resubdivision in Hovland Subdivision. PROBATIONARY PERIOD Ordinance re probationary period for newly FOR NEWLY PROMOTED promoted police sergeants. First reading. POLICE SERGEANTS -2- TEXT AMENDMENT LIMITED INDUSTRIAL DISTRICT PROPERTIES ZONING MAP AMENDMENT LIMITED INDUSTRIAL DISTRICT PROPERTIES Ordinance re text amendment to Zoning Ordinance - Limited Industrial District properties. First reading. Ordinance amending zoning map re Limited Industrial District Properties. First reading. TEXT AMENDMENT Ordinance re Text Amendment to Zoning OUTDOOR SEATING AREA Ordinance - outdoor seating area for a ARTEMIS RESTAURANT restaurant, Artemis Restaurant, Deerfield Commons. First reading. SPECIAL USE - OUTDOOR Ordinance authorizing Special Use to SEATING AREA / ARTEMIS permit outdoor seating area - Artemis RESTAURANT Restaurant, Deerfield Commons. First reading. Attorney James Stucko confirmed that the current liquor license ordinance prohibits serving liquor in an outdoor area. Trustee Seidman moved, seconded by Trustee Swartz, that the Consent Agenda be accepted and the Ordinances adopted. Motion carried by the following vote: AYES: Ehlers, Marovitz, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None ( 0 ) APPOINTMENT OF AUDITORS Finance Director George Valentine recom- FISCAL YEAR 1992 -1993 mended the firm of Wolf & Company to audit the Village's financial statements for the year ending April 30, 1993. The proposed fee is $13,225. Trustee Marovitz moved, seconded by Trustee Ehlers, that the firm of Wolf & Company be appointed auditor for fiscal year 1992 -1993 at a cost not to exceed $13,225. Motion carried by the following vote: AYES: Ehlers, Marovitz, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) 0 -93 -21 ORDINANCE Ordinance re advance refunding of Series ADVANCE REFUNDING OF 1986 and 1988 Bonds. SERIES 1986 AND 1988 BONDS Ron Norene, of R. V. Norene & Associates, financial advisers, recapped the bidding on the advance refunding and recommended accepting the bid of Wachovia Bank in North Carolina, the lowest bidder. The Village should realize a saving close to $800,000 due to this refinancing. Trustee Seidman moved, seconded by Trustee Ehlers, that the rules be waived to permit passage of the Ordinance on first reading. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marovitz, that the bid of Wachovia Bank be accepted and the Ordinance re Advance Refunding of Series 1986 and 1988 Bonds be adopted. Motion carried by the following vote: AYES: Ehlers, Marovit´┐Ż-; :<o - Seidman, Swanson, Sw4r;:z (6) NAYS: None (0) DISCUSSION Mayor Forrest extended an invitation to attend the Canvassing Board meeting on Thursday, April 22, at 6 P.M. Mayor Forrest, Edwin Seidman and Robert Franz are the designated members of the Canvassing Board. Trustee Rosenthal mentioned that, due to a new disposal site, the Village's scavenger will be able to collect brush on a weekly basis. This will be reported in the May Issue of D- Tales. Isla u Village Manager Bob Franz advised there were a few complaints about backyard flooding. the past week due to the ground being saturated from the rainfall. Relatively few sanitary and storm sewer complaints were received. He stated the excess flow treatment plants are working, the Bannockburn reservoir has plenty of capacity and the creeks are not near the top. Trustee Swartz complimented the staff on the numbers they put together in connection with the errors found in the Lake County Housing Task Force report on affordable housing. ADJOURNMENT There being no further business, upon; motion of Trustee Swanson, seconded by Trustee Seidman, the meeting adjourned at 8:50 P.M. ice. , -- ..- 1 r 1 -4- APPROVED: Mayor