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09/21/1992September 21, 1992 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, September 21, 1992 at 8:00 P.M. The-Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz Absent: Marvin Ehlers James L. Marovitz and that a quorum was present and in attendance. Also present was Village Manager Robert Franz and Village Attorney James Stucko. Trustee Rosenthal requested that the minutes of the previous meeting in the paragraph on Community Development Departmental Objectives include the fact that the Board agreed to look at inspection fees and what the Village charges for them. Trustee Rosenthal also suggested the minutes referring to the State Mandates Referendum be changed to clarify what the November 3rd advisory referendum involves and why the Village supports it. Trustee Seidman moved, seconded minutes of the previous meeting, Motion carried unanimously. by Trustee Swartz, that the as amended, be approved. BILLS AND PAYROLL Trustee Seidman moved, seconded by Trustee Swartz, that the Bills and Payroll be approved. Motion carried by the following vote: AYES: Rosenthal, Seidman, Swanson, Swartz (4) NAYS: None (0) TREASURER'S REPORT Finance Director George Valentine reported that sales tax receipts for May 1992 received in August are approximately 57 above the prior year. The current 12 -month average is 5% over the prior twelvemonth period. The State income tax projection actually received in June was $190,000. As of August 32, 101.7% of cash was invested at an average interest rate of 6.75 %. PROCLAMATION Mayor Forrest proclaimed September 25 and 26 to be Peanut Days in the Village of Deerfield. Trustee Rosenthal moved, seconded by Trustee Swanson, that the Proclamation be accepted. Motion carried unanimously. SUBDIVIDE PROPERTY School District 109 intends to subdivide MAPLEWOOD SCHOOL the Maplewood School property for purposes 940 ALDEN CIRCLE of selling the northerly 4.6 acres. The Plan Commission believes that there are no grounds to deny the Subdivision, as it meets all the requirements of the Zoning Ordinance and Subdivision Code. Scott Serota, representing District 109, read a statement to the Board (copy attached) which stated "It is our express intention to leave the entire area south of the subdivision line (approximately 6.5 acres) as open space and to continue to allow the Deerfield Park District both the use of and the access to this property." This matter was tabled to the October 5th meeting to enable the School District and Park District more time to negotiate the sale of the property. 1 SIGN MODIFICATION ArborLake Centre requested a sign modifi- 1751 LAKE COOK ROAD cation to permit the revision and ARBORLAKE CENTRE relocation of a temporary real estate/ leasing sign adjacent to the Edens Spur. The area of the single -faced sign would not exceed 400 square feet. The height would not exceed 17 feet above grade and the width would not exceed 28 feet. The BZA recommendation permits the revision /relocation of this temporary real estate /leasing sign. Trustee Seidman moved, seconded by Trustee Rosenthal. that the BZA recommendation granting permission to Arborlake Centre for a revision /relocation of a temporary real estate /leasing sign be accepted. Motion carried unanimously. APPOINTMENT Mayor Forrest announced that Edna Schade has agreed to serve an unexpired term on the Plan Commission. Trustee Swartz moved, seconded by Trustee Rosenthal, that Edna Schade be appointed to serve an unexpired term on the Plan Commission. Motion carried unanimously. PUBLIC HEARING TIF DISTRICT /SARA LEE PROPERTY See attached minutes. SPECIAL USE - DAY CARE Ordinance approving Special Uses for Day CENTER & HEALTH CLUB Care Center and Health Club - Thorngate THORNGATE CLUBHOUSE/ Country Club Clubhouse /Parkway North PARKWAY NORTH CENTER Center. First reading. CLASS B SPECIAL USE Ordinance approving amendment of Class B SHELL OIL COMPANY Special Use to permit expansion of exist - 655 WAUKEGAN ROAD ing building - Shell Oil Company, 655 Waukegan Road. First reading. CONTRACT EXTENSION The Village has negotiated a 3 year LAIDLAW WASTE SYSTEMS scavenger contract extension including,an expanded recycling program. Tom Foleno, of Laidlaw, displayed the larger recycling bins and discussed the expanded program. Mayor Forrest noted that with this contract Deerfield will continue to play a leading role in recycling. He also reported that customer rates, last increased in 1990, will remain constant during the life of the new three year contract. Trustee Seidman moved, seconded by Trustee Swartz, that the Mayor be authorized to sign a three year extension contract with Laidlaw Waste Systems. Motion carried by the following vote: AYES: Rosenthal, Seidman, Swanson, Swartz (4) NAYS: None (0) 0 -92 -42 ORDINANCE RENAMING HOFFMAN LANE TO ROBERT YORK AVENUE Trustee Seidman moved, seconded by Trustee Swartz, that the rules be waived to permit passage of the Ordinance on first reading. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Swanson, that the Ordinance renaming Hoffman Lane to Robert York Avenue be adopted. Motion carried by the following vote: AYES: Rosenthal, Seidman, Swanson, Swartz (4) NAYS: None (0) 0 -�2 -l3 ORDINANCE Trustee Seidman moved, seconded by Trustee RO ER YORK AVENUE Swanson, that the rules be waived to PARKING RESTRICTIONS permit passage of the Ordinance on first reading. Motion carried unanimously. -2- Trustee Seidman moved, seconded by Trustee Swartz, that the Ordinance amending Municipal Code re parking restrictions on Robert York Avenue be adopted. Motion carried by the following vote: AYES: Rosenthal, Seidman, Swanson, Swartz (4) NAYS: None (0) AWARD OF BID One bid was received for a two -stage ROTARY SNOW REMOVER self- contained rotary snow remover as part of the Village's regularly scheduled equipment replacement program. The Director of Public Works and Engineering recommended Illinois Truck and Equipment Company be awarded the bid. Trustee Rosenthal moved, seconded by Trustee Swartz, that a contract be awarded to Illinois Truck and Equipment Company for a two -sta a self- contained rotary snow remover at a cost not to exceed 155,650-00. Motion carried by the following vote: AYES: Rosenthal, Seidman, Swanson, Swartz (4) NAYS: None (0) DISCUSSION Henry Hayes, of 331 Pine Street, inquired about the status of the retention basin. Village Manager Franz advised him that the Village was unable to get a firm decision from all the government parties regarding removal of the lead that suspended operations. He has been notified that work should resume later in the week. ADJOURNMENT There being no further business, upon motion of Trustee Rosenthal, seconded by Trustee Swartz, the meeting adjourned at 9:05 P.M. ATTEST: Village Clerk APPR VED: -7 Mayor -3- Board of Trustees Village of Deerfield The Board of Trustees of the Village of Deerfield held a Public Hearing on September 21, 1992 at the Village Hall, 850 Waukegan Road, Deerfield, Illinois. Mayor Forrest called the hearing to order. Present were: Absent were: Bernard Forrest, Mayor Harriet Rosenthal Edwin Seidman Vernon Swanson Michael Swartz Marvin Ehlers James Marovitz Public Hearing to consider amending the Village Center TIF District to include the 52 acre Sara Lee property. Mayor Forrest opened the hearing and presented a brief statement (copy "attached) . Village Manager Robert Franz presented proof of publication. Legal notices had been sent to all local taxing bodies and property owners in the current and proposed districts. Handouts were available with questions and answers about Tax Increment Financing and how it works. The hearing is on a proposed amendment to the 1986 Redevelopment Plan. The Redevelopment Plan speaks in general terms and identifies target areas where the Village would like to see redevelopment. The primary function of the Redevelopment Plan is to determine if the targeted area meets the basic criteria for TIF listed in the Illinois Statutes. A Joint Review Board, consisting of representatives of several local taxing bodies, concluded that the proposed amendment does meet the qualifications. Both the Plan Commission and Village Center Development Commission reviewed the proposal as well. Minutes of their meeting were provided the Board indicating their endorsement of the amendment and agreement with the basic planning aspects of the- proposal. A list of possible public improvements was presented showing the range of projects that might be considered for TIF funding. It was noted that the Village may determine that some of the improvements are not needed, or may add additional projects provided they are within the overall budget of the Redevelopment Plan. The Plan Amendment offers the potential for public- private partnership which is the basic tenet of Tax Increment Financing. There are no commitments to date. It does not change the current zoning or otherwise change the site itself. Mayor Forrest suggested that at the end of this hearing it be continued for two weeks to allow additional time for those who were not able to attend or wish to make additional comments. Scott Serota, Vice President of District 109, read a statement on the proposed amendment to the Downtown TIF (attached hereto) that stated in part "School District 109 Board of Education does not oppose the concept of the amendment to the downtown TIF....". Included in the statement was the fact that the District could support 11 new students but the addition of 40 new students in a residential development would result in a deficit of $200,000. Mayor Forrest noted the Village would never allow a development that would put a burden on the schools. Walter Krueger, 1150 North Avenue, commented that a residential development would bring higher taxes for resident in School District 109. He expressed his concern with the present high taxes and the possibility of more increases for the School District. Mayor Forrest responded that the Board would try to prevent that from happening. The Village would make sure that whatever development is proposed would be a proud addition to the Village and not impact it negatively, schools or anything else. James Gray, representing Sara Lee, announced that a formal statement would be presented in two weeks. He hoped the Village would preserve the greatest flexibility possible for the Village and for Sara Lee to enhance its development. Mr. Gray said the map seemed to suggest the Sara Lee property will be limited to residential development. Mayor Forrest responded that the Comprehensive Plan shows the preferred use, not the only use. Jim Healy, 1500 Montgomery, commented on Scott Serota's statement that some schools would be closed and new ones built in the future to accommodate new students. This appeared contradictory to him. Mr. Healy stated the School District should be more fiscal responsible. He said TIP is a wonderful plan and the biggest beneficiary of TIP funds in the long run is the School District. There being no further discussion, Trustee Rosenthal moved, seconded by Trustee Seidman, that the Public Hearing be recessed until the October 5, 1992 regular meeting of the Village Board. Motion carried unanimously. -L7-Village Clerk A7Ot� VED: ja:5r Mayor Mayor Bernard Forrest's Statement Sara Lee Amendment to Village Center TIF September 21, 1992 Village Board-Meeting The Village Board is holding a public hearing this evening to consider amending the Village Center Tax Increment Financing District to include the Sara Lee property. This 52 acre parcel has been.vacant for almost two years. Its size and proximity to the Village. Center are the principle reasons for considering this proposal. As you well know, TIF is not new to Deerfield. The Lake Cook Road District has been successful to the point of our returning surplus TIF funds to all local government agencies for the past two years. In both the Lake Cook and Village Center TIFs, the Village has used this funding mechanism prudently as a means of leveraging private investment. For the most part, we have employed a pay -as- you -go approach..... with limited bonded indebtedness. This practice will continue should the Sara Lee property be added to the Village Center TIF District. This evening, staff will describe the proposed redevelopment plan. Following that presentation, the Village Board, local taxing districts and the general public will be invited to comment or ask questions - in that order. I would remind the audience that no action will be taken by the Board this evening. The hearing is to present the amended redevelopment plan and seek input from interested parties. %-7 v0L &Aao Men76e.2 Sco77- SExcrrA Deerfield Public School District 109 Statement on the Proposed Amendment to the Downtown TIF September 21, 1992 The Deerfield Public School District 109 Board of Education does not oppose the concept of the amendment to the downtown TIF but would like the Village Board and Administration to understand the impact of the TIF and the residential development of the Sara Lee Property on the students and taxpayers of our community. With EAV frozen at its present level ($3,439,565), the development generates approximately $76,000 in revenue with no offsetting costs. This amount supports the education of approximately eleven (11) students. Any residential development which brings more than eleven students into the schools will increase our deficit. For example, the addition of forty (40) new students would result in a deficit of over $200,000! Although we always enthusiastically welcome new children, we know that the financial ramifications of adding new students without tax dollars to support their education can be financially devastating. The net result of residential development which adds more than eleven students is that we will have fewer resources for our existing students and that the taxpayers will continue to be taxed at the maximum rate the Property Tax Limitation Act will allow given the continuation of the financial climate and conditions Moreover, if the Sara Lee property were to generate forty (40) or more students, we would have difficulty housing them at Kipling School which currently has no extra classrooms available. Our district's Facility Planning Committee is currently planning for a scenario in which Sara Lee would have a significant impact. Although we will not have the final plan made until January, we know that whatever option we choose will involve some disruption to the current system and most likely the expenditure of more tax dollars. Finally, we want you to know that the Property Tax Limitation Act exempts new construction for a period of one year. By keeping all new construction off the tax roles until the year the TIF is closed, the Village is effectively preventing our boys and girls and our taxpayers from receiving the benefits of the new tax dollars which ongoow g development would generate Given this situation, it is more than likely that District 109 will continue to levy taxes to the maximum limits the Property Tax Limitation Act will allow to obtain adequate funding for our schools. We fervently hope that losing this revenue does not force us to raise class sizes or cut programs to meet our financial obligations. J LA)01A is 14 Deerfield School District- 109 tJd1r��� Statement on the Proposed Subdivision of the Maplewood School Site J September 21, 1992 C' Cyr % .(vC a� eat* n-- respecMtMy -- requests- -tha"h -e- -lfitlage- -Board c y Rlaa-�mfssion. As you know, the student population of Deerfield is steadily growing and several scenarios exist which could add a substantial number of new students to our schools in the next few years. Y�l These include the development of Thorngate Country Club, the residential 1A1�IA41 , development of the Sara Lee property, and the possible annexation of the portion of Deerfield where children currently attend Highland Park f �D District 108 schools. With normal growth alone we will soon run `�e out of classroom space at Wilmot, Kipling, and Walden schools. Consequently, we must plan now for the future. Adding new students will be expensive. In addition to needing more staff and new books and materials, we have to have more classroom space. Whether we build additions, reopen Cadwell or Woodland Park Schools, or reconfigure the existing grades at the schools, significant costs are involved. Trying to educate all the new students on our current budget could not be accomplished without slashing programs, cutting staff, and raising class sizes to unacceptable numbers. Clearly, then, we need to use funds from the sale of Maplewood School to provide for the boys and girls of District 109. At the present time the Board of Education intends to sell the Maplewood School building, parking lot, and surrounding property directly to the east and north of the building. It is our express intention to leave the entire area south of the subdivision line (approximately 6.5 acres) as open space and to continue to allow the Deerfield Park District both the use of and the access to this property. We firmly believe that it is in the best interest of the students, taxpayers, and residents of the Maplewood Park area for the district to keep this precious assest rather than to include it int a large 11 acre packag..) which 1 Page 2 ... Subdivision request would undoubtedly be extrem�y attractive to developers were it to be sold at public auction. By approving the subdivision line, the Village practically guarantees that the subject property will be purchased by the Park District, who obviously would find it much more affordable than the entire parcel;. by Glenkirk, who currently rents Maplewood School; or by one of the four private schools who have expressed -- in writing -- a formal interest in purchasing the school. If the school is sold to any of these entities the open space south of the subdivision line and access to it will be preserved. The sale to one of the outside organizations is also attractive because new financial resources are brought into the community without the tax liability. As for the remainder of the parcel, if and when it would be sold to meet a compelling financial need for capital developments or capital improvements the Deerfield Park District would once again have the opportunity to purchase the property . prior to public auction and would maintain the right of first refusal to match or better the selling price at auction. Moreover, just as when the School District sold the Briarwood School, the Village will have complete control over the zoning of all the property, both north and south of the subdivision line. The District is merely requesting approval of the subdivision line, not a change in zoning because that responsibility belongs to the purchasers of the property. In closing, we want to assure you that we have done our homework in planning for the future and that we are not rushing into the sale of the property. First of all, our Facility Advisory Committee which represents a cross section of residents has explored several options for managing our future growth, and the Village administration has been extremely cooperative in providing information to update our census continually. We hope that all members of the Board and the audience have been able to attend -- or will be attending -- one of the eight public meetings the Facility Advisory Committee has held to solicit the ideas, comments, concerns, and questions of the community regarding the different options for various growth scenarios. As supporting documentation, we have included a few slides from the presentation which describe the scenarios and show their impact on classroom space. Turning to the question of Page 3 ... Subdivision request timing, we have also included a chronology which shows that we have been engaged in the process of selling the property for nearly a year. We have leased the building to through August, 1993, but it is our intention to sell it to thit rk istrict or to one of the other interested parties so that they can use it beginning next fall and we can put the proceeds to work for our children and for our community. Once a we res ully reque your ap al Zof th �Itv d sub ' ision line d we than ou for affording us t oppoee res ent ou position stat ent. r�l