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08/03/1992f August 3, 1992 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk in the Council Chamber of the Village Hall on Monday, August 3, 1992 at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Marvin Ehlers James L. Marovitz Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present was Village Manager Robert Franz and Village Attorney Sheila Beary. Trustee Marovitz moved, seconded by Trustee Swartz, that Trustee Seidman be named Mayor Pro Tem. Motion carried unanimously. Trustee Swartz moved, seconded by Trustee Ehlers, that the minutes of the previous meeting be approved. Motion carried unanimously. EXPANSION OF BUILDING Douglas TV requested permission to add a DOUGLAS TV - 350 LAKE second floor and re -face their building. COOK ROAD The Plan Commission recommended approval of petitioner's plan as presented, subject to the following: petitioner submit more definitive plans to the Board of Trustees regarding the height of the building, signage, and lighting (particularly the face of the building); petitioner comply with the Village Code regarding screening the trash area; consideration should be given to requiring trash compactors, balers and other items in order to improve the trash area; plan must address the requirements of the Americans with Disabilities Act in regard to elevators, parking and ramping; petitioner be required to make provisions in their plans to comply with Village regulations. Salvatore Buccola, architect for petitioner, displayed renderings of the proposed expansion and responded to inquiries from the Board. Greg Kritz, representing petitioner, was present and agreed to comply with all of the stipulations set by the Plan Commission. Mr. Kritz also agreed there would be no signage in the windows. Petitioner requested permission to amend the sign on the face of the building to include additional words "audio, video and custom systems." Trustee Marovitz moved, seconded by Trustee Ehlers, that the recommendation of the Plan Commission regarding request to permit expansion of the building at 350 Lake Cook Road /Douglas TV be approved and the Attorney directed to prepare the necessary Ordinance with a Drovision that window signs are not permitted and that trucks not be parked iri.front of the store. Motion carried by the following vote: (as amended 8/17/92) AYES: Ehlers, Marovitz, Rosenthal, Seidman, Swanson (5) NAYS: Swartz (1) LAKE COUNTY WATERSHED James Soyka, Director of Public Works and DEVELOPMENT ORDINANCE Engineering, discussed the Lake County Watershed Development Ordinance which must be submitted to the County by September 2 in order for the Village to be a certified community. Trustee Swartz moved, seconded by Trustee Ehlers, that the Attorney prepare an Ordinance based on the Lake County Watershed Development Ordinance. Motion carried unanimously. EASEMENT DATED 7/10/62 Trustee Rosenthal moved, seconded by KOGEN GROUP Trustee Swartz, that the request from the Kogen Group to delete the words "ingress and egress" from an Easement dated July 10, 1962 be removed from table and the agenda. Motion carried unanimously. AGREEMENT WITH STATE - The Illinois Department of Transportation RECONSTRUCTION OF approved the estimated cost of $174,000 MONTGOMERY ROAD BRIDGE for the reconstruction and construction engineering of the Montgomery Road Bridge. The joint agreement provides for an 80/20 funding split. The Village appropriation would be approximately $35,000 of Motor Fuel Tax Funds. Trustee Marovitz moved, seconded by Trustee Swartz, that the Mayor be authorized to execute the joint agreement with the State for reconstruction of the Montgomery. Road Bridge. Motion carried by the following vote: AYES: Ehlers, Marovitz, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) R -92 -07 RESOLUTION The Village's approximate share for the RECONSTRUCTION OF reconstruction of the Montgomery Road MONTGOMERY ROAD BRIDGE Bridge is $35,000. A resolution had to be adopted in order to use Motor Fuel Tax Funds. Trustee Rosenthal moved, seconded by Trustee Swartz, that the Resolution for Improvement by the Village under the Illinois Highway Code for reconstruction of the Montgomery Road Bridge in an amount not to exceed $35,000 in Motor Fuel Tax funds be adopted. Motion carried unanimously. R -92 -08 RESOLUTION Funding for the engineering and recon- ENGINEERING & CON- struction of the Deerfield Road Bridge STRUCTION /DEERFIELD will be a combination of Motor Fuel Tax ROAD BRIDGE funds and Federal funding. A resolution was necessary to use Motor Fuel Tax funds. Trustee Rosenthal moved, seconded by Trustee Swartz, that a Resolution for Improvement by the Village under the Illinois Highway Code for engineering and construction for the Deerfield Road Bridge in an amount not to exceed $44,000 of Motor Fuel Tax Funds'be adopted. Motion carried unanimously. ENGINEERING SERVICES - The Director of Public Works and Engineer - DEERFIELD ROAD BRIDGE/ ing recommended Peter F. Olesen and WEST FORK Associates to conduct engineering services for the Deerfield Road Bridge over the West Fork. Trustee Rosenthal moved, seconded by Trustee Ehlers, that the proposal of Peter F. Olesen and Associates for engineering services for the Deerfield Road Bridge over the West Fork in an amount not to exceed $8,850 be accepted. Motion carried by the following vote: AYES: Ehlers, Marovitz, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) PFINGSTEN ROAD /LETTER OF AGREEMENT ADDENDUM The in of the Phase I construction of to reimburse the Village. must be executed to request Village incurred additional expense the amount of $125,000 at the request the Cook County Highway Department for Pfingsten Road which the County agreed An addendum to the original agreement payment. -2- Trustee Swartz moved, seconded by'Trus'tee Marovitz, that author- ization be given to execute an addendum to the original agreement with Cook County for additional expenses of $125,000 requested by the Cook County Highway Department for the Phase I construction of Pfingsten Road. Motion carried unanimously. R -92 -09 RESOLUTION Finance Director George Valentine REDEFINING 125 PLAN discussed the Resolution redefining the 125 Plan which will broaden the Cafeteria Plan to other medical expenses and extended care. Trustee Rosenthal moved, seconded by Trustee Swartz, that the Resolution redefining the 125 Plan be passed. Motion carried unanimously. R -92 -10 RESOLUTION The Illinois Municipal Retirement Fund now DEFINING IMRF SALARY offers an option on whether or not 125 RE 125 PLAN plans are included as salary. Finance Director George Valentine recommended passage of a Resolution which includes the 125 plan as compensation. Trustee Ehlers moved, seconded by Trustee Swartz, that the Resolution defining the IMRF salary re the 125 Plan be passed. Motion carried unanimously. AMENDMENT TO VILLAGE A statement by Mayor Forrest (attached CENTER TIF PLAN - SARA hereto) requesting the Village Board to LEE PROPERTY initiate proceedings to amend the Village Lee property was Center TIF district to include the Sara presented by Trustee Seidman. Trustee Ehlers moved, seconded by Trustee Swartz, that the Village Staff initiate proceedings to amend the Village Center TIF district to include the Sara Lee property. Motion carried unanimously. LASALLE PARTNERS /POLICE Village Manager Franz advised that LaSalle DEPARTMENT Partners wishes to enter into a contract for police enforcement of speed limits and stop signs on Parkway North Boulevard. The Police Department agrees that enforcement is necessary. Trustee Swanson moved, seconded by Trustee Swartz, that a contract be authorized between LaSalle Partners and the Police Department and the Attorney directed to prepare the necessary Ordinance. Motion carried unanimously. Trustee Swartz moved, seconded by Trustee Swanson, that following adjournment the Board go into executive session to discuss land acquisition. Motion carried unanimously. ADJOURNMENT There being no further business, upon motion of Trustee Marovitz, seconded by Trustee Swanson, the meeting adjourned at 9:00 P.M, ATTEST: J i lage Clerk APPROVED: Mayor -3- Mayor Forrest's Statement Amending Village Center TIF Plan to Include Sara Lee Property August 3. 1992 Village Board Meeting In December, 1986, the Village established a Tax Increment Financing District for the Village Center based on a redevelopment plan for that area. This action was taken primarily to provide a funding mechanism whereby the Village might foster private reinvestment within its six -block downtown located in the heart of the community. As you know, TIF funding offers that redevelopment opportunity as evidenced by the success of the Lake Cook Road TIF district. In fact, over the last two years, the Village has returned $4.9 million to Lake County Taxing Districts and $9.6 million to Cook County Taxing bodies in TIF surplus funds. Although to date we have not experienced the redevelopment in the Village Center that we had hoped, a number of our original objectives have been met or are in the process of being met. Specifically, the Village has: acquired property for street and parking improvements; razed blighted buildings; constructed a Village plaza, established a streetscape program and, most importantly, indicated to the private sector our willingness to form a partnership for redevelopment purposes. Unfortunately, the economy has precluded this last objective from being realized at this time. Nevertheless, the downtown TIF district has been successful and offers promise for future planning and economic benefits. Now there is a need, and what I feel to be a real opportunity, to consider expanding the Village Center TIF district to include the Sara Lee property. This 52 acre parcel has been vacant for almost two years with no signs of any immediate plans for its use. It's size and location immediately south of the Village Center in the middle of Deerfield make it a critical factor in any future redevelopment plans. By including the property in the downtown TIF district, the Village would have the ability to play a more active role in its redevelopment and, more importantly, how it might be coordinated with improvements in the Village Center. This assumes, of course, that the Sara Lee site will be redeveloped (and it ultimately will be someday) and that the Village chooses to participate in that undertaking, an option that is possible under TIF financing. Accordingly, I am asking the Village Board this evening to direct staff to initiate proceedings to amend the Village Center TIF district to include the Sara Lee property. As you know, this involves very elaborate legal proceedings which culrpinate in a public hearing prior to final action by this body. The entire process will offer ample opportunity for public input and comments from the various taxing bodies involved.