05/20/1991May 20, 1991
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor in the Council Chamber
of the Village Hall on Monday, May 20, 1991 at 8:00 P.M. The
Clerk called the roll and announced that the following were
Present: Bernard Forrest, Mayor
Marvin Ehlers
James L. Marovitz
Harriet E. Rosenthal
Vernon E. Swanson
and that a quorum was present and in attendance. Also present was
Village Manager Robert Franz and Attorney James Stucko.
Mayor Forrest requested that the minutes of the previous meeting
be amended by deleting the phrase "to the Manpower Commission"
in the second paragraph under Manpower Commission. Trustee
Marovitz moved, seconded by Trustee Ehlers, that the minutes of
the previous meeting, as amended, be approved. Motion carried
unanimously.
BILLS AND PAYROLL Trustee Rosenthal moved, seconded by
Trustee Marovitz, that the Bills and
Payroll be approved. Motion carried by the following vote:
AYES: Ehlers, Marovitz, Rosenthal, Swanson (Q)
NAYS: None (0)
FINANCE DEPARTMENT - Finance Director George Valentine
OBJECTIVES reviewed the Finance Department status
report submitted to the Board. The goal
to invest 97% of all Village funds within the control of the
Treasurer and to exceed the 90 -day Treasury Bill rate was
accomplished from November through April. Upcoming projects
include preparation of the Comprehensive Annual Financial Report,
the Property. Tax Levy, selling a $1,500,000 bond issue and writing
a purchasing manual for completion by July 1, 1991.
Mayor Forrest presented Mr. Valentine with a Certificate for
Achievement for Excellence in Financial Reporting. This is the
seventh consecutive award to the Village.
FIRST FLOOR RETAIL The Village Center Development Commission
TIME LIMITATIONS recommended amending the Zoning Ordinance
to change the existing time limitation for
Special Uses that cease operation in the C -1 Village Center
District. A similar Special Use should be allowed to be
established in the same location within six months. After
expiration of the six month period, the Special Use for the
subject property would become null and void.
Trustee Ehlers moved, seconded by Trustee Rosenthal, that the
report of the Village Center Development Commission regarding
first floor retail time limitations be accepted and referred to
the Plan Commission for a Public Hearing. Motion carried
unanimously.
Consent Agenda
ZONING MAP AMENDMENT - Ordinance authorizing Zoning Map amendment
SPECIAL USES ROBERT and certain Special Uses re Phase II of
YORK AVENUE IMPROVE- the Robert York Avenue improvements.
MENTS First reading.
ANNEXATION OF 5.8 Ordinance annexing 5.8 acres of eastern
ACRES - EASTERN TER14INUS terminus of Summit Drive. First reading.
SUMMIT DRIVE
ZONING MAP AMENDMENT Ordinance amending Zoning Map and
2 LOT SUBDIVISION approving a 2 lot subdivision at the
EASTERN TERMINUS OF eastern terminus of Summit Drive. First
SUMMIT DRIVE reading.
VACATING ROW ON EAST
SPRINGFIELD AVENUE,
SOUTH HAZEL AVENUE
R -91 -6 RESOLUTION
MFT MAINTENANCE OF
STREETS & HIGHWAYS
Ordinance vacating certain right -of -way
on the east side of Springfield Avenue,
south of Hazel Avenue. First reading.
Resolution for maintenance of streets and
highways by a municipality under the
Illinois Highway Code for 1991 in the
amount of $275,000.
Trustee Marovitz moved, seconded by Trustee Rosenthal, that the
Consent Agenda be accepted and the Resolution passed. Motion
carried unanimously.
After a discussion regarding removal of trees at the eastern
terminus of Summit Avenue, the Board suggested the proposed
annexation agreement be revised to indicate the developer should
submit to the Village for its approval which trees they designate
for removal. The Board also suggested a provision that the
developer provide funds to allow the Village to have a
professional identify which trees could be removed.
SANITARY SERVICE Village staff was successful in reducing
RELOCATION - the low bid of $74,000 for the sanitary
LAKE COOK ROAD service relocation at Lake Cook Road -
Structure 29A. James Soyka, Director of
Public Works and Engineering, recommended awarding the contract to
Lenny Hoffman Excavating Company.
Trustee Marovitz moved, seconded by Trustee Ehlers, that a
contract be awarded to Lenny Hoffman Excavating Company for
sanitary service relocation at Lake Cook Road - Structure 29A at a
cost of $69,330 with a change order in the amount of $5,070.
Motion carried by the following vote:
AYES: Ehlers, Marovitz, Rosenthal, Swanson (4)
NAYS: None (0)
ENGINEERING SERVICES Trustee Rosenthal moved, seconded by
AGREEMENT - BAXTER & Trustee Marovitz, that the Mayor be
WOODMAN authorized to sign an Engineering Services
Agreement with Baxter & Woodman re
sanitary service relocation at Lake Cook Road at a cost not to
exceed $12,000. Motion carried by the following vote:
AYES: Ehlers, Marovitz, Rosenthal, Swanson (4)
NAYS: None (0)
STORM SEWER IMPROVE- The Director of Public Works & Engineering
MENTS - KIPLING/ recommended J. R. Myers Co. as general
LONGFELLOW /CROWE contractor for the Kipling /Longfellow
stormwater improvement and Crowe Avenue
sanitary sewer improvement.
Trustee Rosenthal moved, seconded by Trustee Marovitz, that a
contract be awarded to J. R. Myers Co. for the Kipling /Longfellow
stormwater improvement and Crowe sanitary sewer improvement at a
cost not to exceed $432,533• Motion carried by the following
vote:
AYES: Ehlers, Marovitz, Rosenthal, Swanson (4)
NAYS: None (0)
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50/50 SIDEWALK - The Director of Public Works and
CURB REPLACEMENT Engineering recommended that low bidder,
Schroeder & Schroeder, be awarded the
contract for the 1991 50 -50 Safety Sidewalk and Curb Replacement
Program.
Trustee Rosenthal moved, seconded by Trustee Marovitz, that
Schroeder &.Schroeder be awarded a contract for the 1991 50/50
Safety Sidewalk and Curb Replacement Program at a unit cost of
$2.65 /square foot for sidewalk and $11.95 /lineal foot for curb.
Motion carried by the following vote:
AYES: Ehlers, Marovitz, Rosenthal, Swanson (4)
NAYS: None (0)
BOND COUNSEL- FINANCIAL Mayor Forrest read a statement, a copy of
CONSULTANT RE BOND SALE which is attached, recommending a $1.5
million General Obligation Bond Sale for
the purpose of financing projects in the downtown TIF district.
Finance Director, George Valentine, recommended Ron Norene be
appointed financial advisor and Lou Greenbaum be appointed bond
counsel for this project.
Trustee Marovitz moved, seconded by Trustee Ehlers, that
authorization be given to retain Ron Norene as financial advisor
for the $1.5 million General Obligation Bond Sale, at a cost not
to exceed $6,000 and Lou Greenbaum of Katten, Muchin & Davis be
retained as bond counsel for the project, at a cost not to exceed
$4,000. Motion carried unanimously.
IDOT 1989 MFT AUDIT
accept and place on
unanimously.
There being no furt
seconded by Trustee
ATTEST:
t-Village Clerk
Trustee Swanson moved, seconded by Trustee
Marovitz, that authorization be given to
file IDOT's 1989 Audit. Motion carried
her business, upon motion of Trustee Marovitz,
Swanson, the meeting adjourned at 8:55 P.M.
APPAVED:
-3-
I am recommending tonight that the Village sell a $1,500,000 bond
issue for the purpose of financing projects in the downtown TIF
district. There are three factors which lead me to this
conclusion: (1) The Illinois statute which allows Tax Incremental
Financing Districts provides two different levels of participation
by the State of Illinois in the financing of the district. A TIF
district which sells a bond issue before July 29, 1991, will
receive additional years of state sales tax. This means that over
the period of the TIF district, the Village will receive
approximately $737,000 more in current dollars if a bond issue is
sold. (2) Interest rates have fallen to their lowest point in many
years. Therefore, if the Village were to sell a bond issue, the
interest cost would be low. (3) The Village does have projects to
be completed in the downtown district over the next three years.
These would be the continuation of Robert York Avenue, the
reconstruction of Osterman Avenue, and the continuation of
Streetscape. These factors all indicate that the Village sell a
bond issue.
This bond issue will be a general obligation bond issue, that is,
the full faith and credit of the Village will be behind it.
However, the property tax levy will not be used to repay either the
principal or interest on this debt. The Village will use the funds
generated from the TIF district or other available funds to repay
this obligation, and the Village will abate each year the total
amount of the principal and interest for this bond issue.