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05/06/1991May 6, 1991 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, May 6, 1991 at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor Marvin Ehlers James L. Marovitz Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson Michael Swartz and that a quorum was present and in attendance. Also present was Village Manager Robert Franz and Attorney James Stucko. Trustee Seidman moved, seconded by Trustee Ehlers, that the minutes of the previous meeting be approved. Motion carried unanimously. PROCLAMATION Mayor Forrest proclaimed May as Clean -Up/ Fix -Up Month and May 18, 1991 as Clean -Up/ Fix -Up Day in Deerfield. Trustee Marovitz moved, seconded by Trustee Rosenthal, that the Proclamation be accepted. Motion carried unanimously. PUBLIC HEARING - Lawrence Freedman, attorney representing ANNEXATION OF 5.8 ACRES petitioner, discussed the annexation EASTERN TERMINUS SUMMIT by Deerfield of 5.8 acres of the DRIVE eastern terminus of Summit Drive presently part of Highland Park. Mr. Freedman advised that Highland Park enacted a resolution agreeing to disannex the property conditioned on its annexation to Deerfield. Mr. Freedman displayed a preliminary site plan with shaded areas indicating two home sites. Randall Drueck, a consulting engineer, discussed the topography of the site and the location of a culvert and retention basin. Toby Fisher, president of the North Trail Homeowners Association, commented on some of the concerns the residents have regarding the development. Dolly Dan and Janice Bernstein, North Trail residents, discussed matters regarding flooding and tree removal. Trustee Rosenthal moved, seconded by Trustee Swartz, that the Public Hearing be adjourned. Motion-carried unanimously. ANNEXATION /REZONING The Plan Commission recommended approval OF PROPERTY AT EASTERN of petitioner's request for annexation TERMINUS OF SUMMIT and subdivision of property at the DRIVE eastern terminus of Summit Drive as shown on the preliminary plat with stipulation that the existing 33' dedicated right -of -way along the property's western boundary line be vacated, that the requirement for side - walks be waived, that relief from the cul -de -sac length restriction be granted, and that no trees other than those necessary for storm water retention purposes or pruning dead vegetation, be removed in the non- shaded areas of the preliminary plat. Trustee Swanson requested that the stipulation for removal of trees for storm water retention purposes include trees removed for the cul -de -sac and road construction. Trustee Marovitz suggested a 40 year restrictive covenant to prohibit resubdivision of the site. To insure some element of control by the Village regarding the removal of trees during development of the property, the Board suggested the Building Department monitor the site. Trustee Seidman moved, seconded by Trustee Swanson, that the recommendation of the Plan Commission regarding annexation and rezoning of the property located at the eastern terminus of Summit Avenue, with stipulations, be approved. Motion carried unanimously. The meeting recessed at 9:15 P.M. and resumed at 9:20 P.M. MANPOWER COMMISSION Mayor Forrest announced the following appointments: Julie Morrison, Chairman of the Manpower Commission; Richard Kamerman, Plan Commission; Arthur Schaefer, Energy Advisory Commission; Albert Eason and George Crosby, Safety Council; David Anderson, Cable Advisory Board; Patricia Bornar, Gary Schneider, Rene Goldstein, Youth Council. Trustee Rosenthal moved, seconded by Trustee Swanson, that the appointments be approved. Motion carried unanimously. (as amended 5/20/91) DEERFIELD PARK DISTRICT The Plan Commission recommended approval COMPREHENSIVE SIGNAGE of the Park District's signage plan with PLAN all signs located as required by the zoning ordinance with an exception of the P -1 provisions being granted for the Mitchell Park and South Park School signs located as shown on petitioner's plan, and a stipulation that the new Wilmot Elementary School sign be located where the existing sign is now located. Trustee Seidman moved, seconded by Trustee Swartz, that the Plan Commission recommendation regarding the comprehensive signage plan of the Deerfield Park District including its stipulation and provisions be accepted. Motion carried unanimously. VACATION AND SALE OF ROW - EAST SIDE OF SPRINGFIELD AVENUE, SOUTH OF HAZEL AVENUE selling 2940 sq. ft. of sq. ft. A request was made by Mr. and Mrs. Arthur Pew to acquire property owned by the Village on the east side of Springfield Avenue and south of Hazel Avenue. The Village has recommended vacatin and this right -of -way at a cost of 11.00 per Trustee Seidman moved, seconded by Trustee Swanson, that the Village recommendation to vacate and sell 2940 sq. ft. of right - of -way at a cost of $1.00 per sq. ft. be approved and the Attorney directed to prepare the necessary Ordinance for vacation. Motion carried unanimously. 1991 ZONING MAP Trustee Seidman moved, seconded by Trustee Swanson, that the Plan Commission recommendation approving the 1991 Village Zoning Map be accepted. Motion carried unanimously. COMPLETION OF PHASE II The Plan Commission recommended approval ROBERT YORK AVENUE of requests by the Village of Deerfield IMPROVEMENTS in connection with its plans to complete Phase II of the Robert York Avenue improvements. Trustee Seidman moved, seconded by Trustee Ehlers, that the recommendation of the Plan Commission approving Village plans to complete Phase II of the Robert York Avenue improvements be accepted and the Attorney directed to prepare the necessary Ordinance. Motion carried unanimously. -2- Consent Agenda 0 -91 -17 ORDINANCE Ordinance amending Municipal Code re MUNICIPAL CODE AMEND- fire lanes. MENT - FIRE LANES 0 -91 -18 ORDINANCE Ordinance amending Municipal Code re MUNICIPAL CODE AMEND- traffic control on private street. MENT - TRAFFIC CONTROL ON PRIVATE STREET 0 -91 -19 ORDINANCE Ordinance establishing prevailing wage PREVAILING WAGE RATES rates. Trustee Seidman moved, seconded by Trustee Marovitz, that the rules be waived to permit passage of the ordinance re establishing prevailing wage rates on first reading. Motion carried unanimously. Trustee Rosenthal moved, seconded by Trustee Seidman, that the Consent Agenda be approved and the Ordinances adopted. Motion carried by the following vote: AYES: Ehlers, Marovitz, Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) R -91 -5 RESOLUTION Resolution reaffirming support for a full SUPPORT FOR FULL tollway interchange at Lake Cook Road. TOLLWAY INTERCHANGE AT LAKE COOK ROAD Trustee Rosenthal moved, seconded by Trustee Swartz that the Resolution reaffirming support for a full tollway interchange at Lake Cook Road be passed. Motion carried unanimously. AWARD OF BID Trustee Seidman moved, seconded by Trustee 1991 PARKWAY TREES Ehlers, that Arthur Weiler, Inc. be awarded a contract to provide trees for the 1991 Parkway 50/50 program at the cost indicated on the list submitted to the Board. Motion carried by the following vote: AYES: Ehlers, Marovitz,.Rosenthal, Seidman, Swanson, Swartz (6) NAYS: None (0) KIPLING /LONGFELLOW James Soyka, Director of Public Works and STORM SEWER - CROWE Engineering, recommended rejecting the AVENUE SANITARY bids that were received for this project. SEWER IMPROVEMENTS Mr. Soyka offered to put together another package for rebidding this project. Trustee Seidman moved, seconded by Trustee Rosenthal, that the bids received for construction of Kipling /Longfellow storm sewer and Crowe Avenue sanitary sewer improvements be rejected. Motion carried unanimously. Mayor Forrest expressed his disappointment with Baxter & Woodman regarding their handling of this project. He suggested another consulting firm be considered. SANITARY SERVICE The Director of Public Works and Engineer- RELOCATION - ing recommended the bid award be postponed STRUCTURE 29A for two weeks and staff be authorized to negotiate with the low bidder on the sanitary service relocation at Lake -Cook Road (Structure 29A) project to determine ways to reduce the overall cost. The Board agreed to reconsider this matter in two weeks. -3- ENGINEERING SERVICES Darrel Gayle of Baxter & Woodman AGREEMENT - BAXTER & apologized for the bidding problems that WOODMAN occurred on the above projects. He requested the opportunity to rebuild the relationship with the Village by continuing to work on the Sanitary Service Relocation and Kipling /Longfellow project. He advised that Baxter & Woodman would put together a package for the two projects and bring it back to the Board in two weeks. Consideration of the engineering services agreement with Baxter & Woodman was postponed to the next meeting. SURPLUS PROPERTY Engineering and a disposal was made. A list of surplus equipment was submitted by the Director of Public Works and request for authorization of sale and /or Trustee Swanson moved, seconded by Trustee Marovitz, that the items on the list of equipment submitted by the Director of Public Works and Engineering on April 29, 1991 be declared surplus and the staff be authorized to sell or dispose of this surplus equipment. Motion carried unanimously. There being no further business, upon motion of Trustee Seidman, seconded by Trustee Marovitz, the meeting adjourned at 10:05 P.M. ATTEST: illage Clerk . .O / -4- .r