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04/17/1989April 17, 1989 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, April 17, 1989 at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor James L. Marovitz Cynthia J. Marty Harriet B. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorum was present and in attendance. Also present was Village Manager Robert Franz and Village Attorney James Stucko. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of the previous meeting be approved. Motion carried unanimously. BILLS AND PAYROLL Trustee approved. Marty, Motion carried by Seidman moved, seconded by Trustee that the Bills and Payroll be the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) TREASURER'S REPORT Finance Director George Valentine reported that sales tax receipts in March were up 1% over the previous March, and up 11 % for the 12 month period. Revenues continue to perform as anticipated and expend-:..-. -. -_-•s are operating within their budget. 100.4% of cash was invested at an average rate of 9.01 %. PROCLAMATION Mayor Forrest proclaimed the period of April 28 through May 6 to be Theater -in -the -Rough time in Deerfield. Trustee Marty moved, seconded by Trustee Swanson, that the Proclamation be accepted. Motion carried unanimously. PUBLIC HEARING A Public Hearing on the Annual Budget was 1989 -90 ANNUAL BUDGET opened by Mayor Forrest. The combined total budget for 1989 -90 is $13,239,542.00 Mayor Forrest's Budget Message is attached hereto and made a part of the minutes. Ron Schaefer, a Deerfield resident, appeared before the Board and questioned various items in the Budget. He was advised that a response in writing would be forthcoming from the Village Staff and copies of that response would be available upon request to interested parties. Trustee Marty moved, seconded by Trustee Seidman, that the Public Hearing be closed. Motion carried unanimously. 0 -89 -19 ORDINANCE Trustee.Marty moved, seconded by Trustee 1989 -90 ANNUAL BUDGET Rosenthal,. that the rules be waived to permit passage of the ordinance on first reading. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Marovitz, that 1989 -90 Annual Budget be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) 0 -89 -20 ORDINANCE Trustee Seidman moved, seconded by Trustee WAGE AND SALARY PLAN Marovitz, that the rules be waived "to permit passage of the .ordinance on first reading. Motion carried unanimously. Trustee Marovitz moved, seconded by Trustee Seidman, that the Ordinance amending Wage and Salary Plan be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) 0 -89 -21 ORDINANCE Trustee Marty moved, seconded by Trustee VEHICLE STICKER FEE Rosenthal, that the rules -be waived to permit passage of the ordinance on first reading. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Rosenthal, that the Ordinance amending Municipal Code re vehicle sticker fees be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) 0 -89 -22 ORDINANCE Trustee AMENDING SE41ER CHARGE Marty, passage Motion carried unanimously. Seidman moved, seconded by Trustee that the rules be waived to permit of the ord -Aiiance on first reading. Trustee Marovitz moved, seconded by Trustee Marty, that the Ordinance amending sewer charge - $1.15 per 100 cubic feet be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) Trustee Marovitz moved, seconded by Trustee Marty, that the meeting be adjourned. Motion carried unanimously. Mayor Forrest declared that this Board of Trustees has ended its term. SWEARING IN CEREMONY Judge Wallace Dunne of the 19th Judicial District administered the oath of office to re- elected Trustees James L. Marovitz, Harriet B. Rosenthal and Vernon E. Swanson and Mayor Bernard Forrest. Mayor Forrest's remarks at the ceremony are attached hereto and made a part of the minutes. A brief reception followed the ceremony. The meeting of the re- elected Board of Trustees of the Village of Deerfield was called-to order by the Mayor at 9:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor James L. Marovitz Cynthia J. Marty. Harriet B. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorum was present and in atterdance. Also present was Village Manager Robert Franz and Village Attorney James Stucko. SUBDIVISION - 10 & The Plan Commission recommended approval of 20 LAKE COOK ROAD the subdivision subject to a written commitment from the petitioner that all constru --tion traffic will access the site directly from Lake Cook Road, a written commitment from the petitioner to pay his pro rata share of costs in connection with a traffic light which may be installed at Carlisle, and establishment of responsibility for the park area. Petitioner displayed a graphic sketch of the 18 subdivision lots and the 6.9 acres offered to the Park District for a nature area. The Board emphasized the need for an access to the proposed park -2- n �J ' •t +; 1 { s area. Elaine Howard, president of Briarwood Vista Homeowners Association, expressed approval of the proposed development Trustee Marovitz moved, seconded by Trustee Rosenthal, that the recommendation of the Plan Commission to approve the subdivision of property located at 10 and 20 Lake Cook Road, Kogen Developer, be accepted, subject to a barricade constructed on Crestview during the construction period, a contribution of 50% of traffic signal cost and construction use of Lake Cook Road curb cuts which should be signed. Motion carried with Trustee York casting a negative vote. 0 -89 -23 ORDINANCE Trustee Seidman moved, seconded by Trustee SIDEYARD VARIATION Marty, that the rules be waived to permit 939 ROSEMARY passage of the ordinance on first reading. Motion carried with Trustee Swanson casting a negative vote. Trustee Seidman moved, seconded by Trustee Marovitz, that the Ordinance granting sideyard variation - 939 Rosemary - Karl & Mary Pat Schmitt be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, York (5) NAYS: Swanson (1 ) R -89 -4 RESOLUTION Trustee Seidman moved, seconded by Trustee MFT MAINTENANCE OF Marty, that the Resolution for maintenance of STREETS & HIGHWAYS streets and. highways by municipalit- under the Illinois Highway Code ($251,000 be passed. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) PURCHASE OF USED Trustee Marty moved, seconded by Trustee VEHICLES - BUILDING Marovitz, that the Village be Luthorized to & ENGINEERING DEPTS. purchase two used Chevrolet Celebrities for the Engineering and Building Departments from National Car Rental at a cost not to exceed $9,250.00 each. Motion carried by the following vote: t AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) ENGINEERING SERVICES Trustee Seidman moved, seconded by Trustee CHESTNUT STREET Marty, that the proposal of the Ciorba Group WATER MAIN to design the Chestnut Street water main at a cost not to exceed $9,700.00 be accepted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - JONQUIL Trustee Marty moved, seconded by Trustee TERRACE - OSTERMAN Rosenthal, that a contract be awarded to SANITARY /STORM SEWER J. R. Myers Co. for construction of the SYSTEM IMPROVEMENT Jonquil Terrace and Osterman Avenue Storm and Sanitary Sewer System Improvement at a cost not to exceed $412,491.25. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) ENGINEERING CON- Trustee Seidman moved, seconded by Trustee STRUCTION SERVICES - Marty, that a proposal to provide construc -, SOUTHWEST QUADRANT tion services and general contract admini- JONQUIL /OSTERMAN stration on two projects (Southwest Sanitary SEWER IMPROVEMENTS Sewer and Jonquil /Osterman Sanitary and Storm -3- Sewer improvement) by Baxter and Woodman at a cost not to exceed $120,000.00 be accepted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (5) NAYS: None (0) DISCUSSION: Mayor Forrest advised that after reviewing the Appearance Review Commission's minutes regarding the signage at Deerfield Shoppers Court, it was determined that the background color choice was selected by the owner of the shopping center. The Village was not involved. The Mayor requested that steps be taken to resolve this problem promptly. Trustee York commented on the goals of the Comprehensive Plan signed in 1979 whereby the'Village would endeavor to increase the variety in the housing stock so that types and prices of housing could satisfy the needs and preferences of a wide variety of residents. Trustee York felt the Board has not supported that concept in the past. Mayor Forrest disagreed with this assessment citing approval of three multi - family subdivisions in the northeast quadrant and several others. Trustee Seidman noted that the Village intern had resigned to accept another recycling position. He inquired if there was someone on the Village staff who would be coordinating the recycling program. He was advised that Kent.Street would be the coordinator. SURPLUS PROPERTY - Village Manager Franz advised that on JONQUIL February 6 the Board acknowledged receipt of a bid of $100,000 for Village surplus property on Jonquil with a right of first refusal. The Village Attorney prepared a contract which has been signed by Mr. Stryker. Authorization for the Mayor to sign the contract was requested. Trustee Rosenthal moved, seconded by Trustee Marty, that the Mayor be authorized to sign a contract for sale of surplus property on Jonquil at an amount of $100,000. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) LEAD REMOVAL FROM Village Manager Franz reported that the GUN CLUB original bidder for removal of lead from the Gun Club has requested a release from the contract which had not been signed. The other bidde-r on the project, Scott Diving Service, has agreed to remove 200,000 pounds of lead at 16% of present scrap price. Trustee Marty moved, seconded by Trustee Rosenthal, that Scott Diving Service be awarded the bid to remove lead from the Gun Club at 16% of the salvage market value conditional on a release from the original bidder. Motion. carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) PLASTIC COLLECTION Village Manager Franz reported that North BIN Shore Ecology Center recommends a collection bin for plastic recycling. The Village is requested to contribute $4,960.00 for this bin. Trustee Marty moved, seconded by Trustee Rosenthal, that the Village contribute $4,960.00 to the North Shore Ecology Center for the plastic recycling bin. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Swanson, York (5) NAYS: Seidman (1) -4- �J There being no further business, upon 'motion of Trustee Seidman, seconded by Trustee Marty, the meeting adjourned at 10:15 P.M. APPROVED: Mayor ATTEST: �Lfllage Clerk 1 -5- BUDGET MESSAGE Each new fiscal year provides us with an opportunity to review the past and, at the same time, look forward to the future. by doing so, we are able to learn from our experience as we plan for the challenges ahead. Indeed, we are fortunate in Deerfield to have a reputation as a community tnat has balanced the relationship between strong heritage and inevitable change. The Village remains committed to maintain that tradition as we approve a financial plan for the next fiscal year. The combined total budget for 1989 -90 is $13,239,542. This amount, which in- cludes all funds, is the result of an extensive budget review process that began in January and ends with tonight's public hearing and final action by the Board. As is our practice, the operating budget is planned over a three year period, and the capital budget consists of a five year planning schedule. I am pleased that, as promised last year, the Village has eliminated the General Fund Property Ta;: Levy. Unfortunately, this will not represent a significant change in local tax bills, since Deerfield receives only 10% of -the total real estate taxes paid. Nevertheless, it reflects the expanded tax base in Deerfield and the results of our efforts to find alternative revenue sources. With the exception of the Library tax rate (which, by law, must levy through the Village), all Village tax rates are below the limits established by the State of Illinois for non -Home Rule municipalities. In short, we have been very prudent in exercizing our Home Rule taxing authority. With the exception of debt service relateC to our street and sewer rehabilitation programs and substantial State. mandated pension increases, the Village has maintained a constant tax levy over the past ten years. In fact, the nondebt service levy has increased at a rate of less than 3% a year since 1981, far below the rate of inflation io: that period. In approving this budget, the Village will convert a part -time planner to a full - time position in the Department of Community Development and add clerical per - sonnel in both the police and public works departments. To remain competitive in the municipal market, there will be a 6% increase in the employee salary plan. The 1989 -90 budget will continue, at increased levels, the Senior Subsidy Program and also the join: effort with the Deerfield Park District to provide seniors with basic services essential to their needs. hlso continued are the 50!50 side- walk, curb and tree programs which encourage a shared responsibility for infra- structure improvements that benefit both the Village and individual property owners. It should be noted that this budget provides for a unique application of the 50;50 tree program involving the cooperation of the North Cenral Deerfield Homeowners Association in a beautification program along the Milwaukee Road railroad tracks. Two major items impacting the new budget are pension and health insurance costs. Funding requirements, established by the State Department of Insurance for the Illinois Municipal Retirement Fund, offer no alternative to municipal governments but to pass on increased pension costs to the taxpayers. As for health insurance, significant premium increases throughout the marketplace are being experienced in Deerfield as well. Even with cost - saving amendments to our health and hospitali- zation plan, insurance premiums represent a sizable portion of our total budget. . Consistent with our objective to both improve and maintain our sanitary sewer system, it will be necessary to increase the sewer rate from $1.05 to $1.15 per hundred cubic feet. Based on average usage, this will amount to approximately a $12.00 increase per year for each homeowner. There will be no change in the water rates. Expenditures in the Street Fund continue to escalate while revenue sources remain relatively constant. More than any other fund, street operations include varied services such as: patching, sweeping, plowing, forestry work, traffic marking, and drainage improvements, to name a few. To continue these necessary programs, the price of vehicle stickers will be increased from $25 tc $30. By raising this user fee, last increased in January 1982, those who benefit most will pay for these services. Senior Citizens will continue to pay only $1 for one car. As we adopt this budget, final plans are being made to implement a residential recycling program in Deerfield. Exact details of the program and their corre- sponding costs are not known at this time. However, scavenger service rates must be adjusted in anticipation of recycling (soon to be mandated by the Illinois General Assembly) as well as annual adjustments-agreed to by contract. The Village's plan is to provide curbside recycling opportunities to its resi- dents without diminishing the refuse service as we now know it. Although several major capital projects were completed this year, others are planned for fiscal 189- 19 ".., These include: approximately 1.5 miles of resur- facing under the Street ;. :habilitation Program; construction of the turning lane and street --cape plat: at the southwest corner of Deerfield and Waukegan Roads; completion.of phase II of the Sanitary Sewer Rehabilitation Program which involves extensive sewer work in the southwest quadrant; creek improvements in connection with the Lake Cook Road retention basin scheduled to begin construction next Fall; extensive streetscape projects on the old Marathon site, the Deerfield Road viaduct and entrances to the Village Center; construction of the Brickyards Park; completion of the new Public Works /Park District facility; and initial equip- ment purchases to implement emergency number 911, approved by the voters last November. The above projects, many of which were begun during the current budget period, represent a rather ambitious Capital Improvement Program for a community our size. The number and the extent of the projects are.possible due to the Village lever- aging its funds with grants, Tax Increment Financing and direct contributions of developers. A major objective in the next fisai year is to undertake a redevelopment project within the Village Center that would include a public- private joint venture. Through Tax Increment Financing, we have established a funding mechanism for gen- erating renovation projects in our downtown, area. By acquiring key properties and completing phase I of the Robert York Avenue improvement, we have begun the much needed program to reestablish the pillage Center as the focal point of our community. The timing is right, therefore, for.moving forward with our redevelop- ment plans. As always, however, we will proceed cautiously to.assure that the results are in the best interests of the entire community'. In summary, this budget is the work of many people, both elected and appointed to serve you, the residents of Deerfield. It represents a good balance bstween what are often times competing priorities; tradition and change; basic needs and ex- panded programs; new services and available resources. We are indeed fortunate to be in a sound financial position, having lived within our resources for many years. Our objective will be to maintain that position, while continuing to pro- vide the high quality of services our re dents hav dome to ex ect and enjoy. BERNARD FORREST Mayor April 17, 1989 INAUGURAL_iCEREMONIES ,APRIL•17, 1989 IN BEGINNING A NEW TERM OF OFFICE, I BELIEVE IT APPF.OPRIATE TO REFLECT BRIEFLY ON THE PAST AND TO ANTICIPATE WHAT WE, AS A COMMUNITY, HOPE TO_ACCOMPLISH IN THE YEAR: TO COME. AS HIGHLIGHTED IN TONIGHT" S { BUDGET MESSAGE, THERE ARE MANY PUBLIC IMPROVEMENTS AND ACTIVITIES PLANNED FOR THE FUTURE. IT IS UNLIKELY THAT WE WILL• EVEF RUN OUT OF PROJECTS OR NEEDS WHICH MUST BE ADDRESSED ON A REGULAF. BASIS. BUT, MORE IMPORTANT THAN THE INEVITABLE BRICK AND MORTAR, BY WHICH COMMUNITIES ARE OFTEN TIMES MEASURED, WE IN DEERFIELD PLACE MORE EMPHASIS ON THE PROCESS BY WHICH MAJOR. DECISIONS ARE MADE. WE ENJOY AND PRIDE OURSELVES ON AN OPEN GOVERNMENT WHERE THE PUBLIC IS ENCOURAGED TO JOIN IN THE DECISION - MAKING PROCESS. THIS IS BEST REFLECTED IN THE KEY ROLE PLAYED BY RESIDENTS ON THE VARIOUS BOARDS AND COMMISSIONS WHICH SERVE THE COMMUNITY. DEERFIELD IS INDEED FORTUNATE TO HAVE SO MANY DEDICATED PEOPLE WHO VOLUNTEER THEIR TIME AND TALENTS. THEY, MORE THAN ANYTHING ELSE, REPRESENT THE HALLMARK. OF DEERFIELD - A RESPONSIVE VILLAGE WITH A RESPONSIVE CITIZENRY. DEERFIELD HAS GROWN AND MATURED SINCE THE FIRST TIME I TOOK THE OATH OF OFFICE AS A VILLAGE TRUSTEE IN 1905. WE HAVE SEEN MANY CHANGES, ALL OF WHICH, I FEEL, HAVE BEEN CONSIDERED AND ACCOMPLISHED WITH EEGnRD TO THE BEST INTERESTS OF THE COMMUNITY AS A WHOLE. THE BOP.RD MEMBERS AND I ASSURE YOU THAT WE WT -TAJL CONTINUE OUR EFFORTS TO SEE THAT DEERFIELD REMAINS THE FINE COMMUNITY WE ARE PROUD TO CALL HOME. _ IN SHORT, WE REAFFIRM THIS EVENING OUR COMMITMENT TO PROVIDE HIGH QUALITY SERVICES AT THE LOWEST POSSIBLE COST TO OUR RESIDENTS. THIS IS OUR BASIC RESPONSIBILITY WHICH WE INTEND TO GIVE A HIGH PRIORITY. ON A PERSONAL NOTE, I WOULD LIKE YOU TO KNOW4THAT I CONSIDER IT A PRIVILEGE TO SERVE YOU AS MAYOR OF DEERFIELD. I GREATLY APPRECIATE YOUR CONFIDENCE, AND WITH YOUR CONTINUED SUPPORT, I WILL DO ALL IN MY POWER TO ASSURE THAT DEERFIELD PROGRESSES WHILE STILL RETAINING ITS FRIENDLY, HOME TOWN IMAGE.