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11/21/1988November 21, 1988 The regular meeting or the Board of Trustees of the Village of Deerfield was called to order by the Ma,, or in the Council Chamber of the Village Ball on hionday, November 211, 1988 at 8:0( p.I "I. The Clerk called the roll and announced that `W-he following were Present: Bernard Forrest, Mayor James L. Marovitz ___ Cynthia J. Marty Harriet B. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorur was present and in attendance. Also present was Village Manager 1.obert Franz and Village Attorney James Stucko. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of the previous meeting be approved. I,iotion carried unanimously. BILLS AND PAYROLL Trustee Seidman moved, seconded by Trustee Marty, that the Bills and Payroll be accepted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: Prone '0) TREASURER'S REPORT Finance Director George Valentine was not in attendance. Village Manager Robert Franz c"fered to answer any questions the Board had concerning the Treasurer's Report that was submitted. .FIIv'ANCE DEPART_•IEPIT The Board ac1--nowledged Mr. Valentine's OBJECTIVES written Status Report on the Finance Depart- ment's completed and upcoming projects. STUDENT GOV IRNMEITT 14ayor Forrest introduced the Student DAY Government Day officials who had been elected by the va_'icls schools. They were compli- men-ced by Village Manager Franz or: their enthusiastic participation in Student Government Day. SPECIAL USE - PRD Plan Commission recommended approval of RESUBDIVISIOb petitioner's proposal to vacate that YTILLOW /:;OUI'TP,Y LAI,`E portion of Willow =load which lies directly e =ust of their property and tc incorporate that vacated �_roperty into their proposed resubdivisfon. It also recommended the Village :.old the unused portion cf rig:�t of way extending west from the development of Country sane ir.:,o the subdivision for five years u_ti a decision, is made regard_' -I extension of Country Lane westward. The Board agreed that Country Lane should be ^edicated all the way across the proposed subdivision to give the Village ma::imum fle::_bility. Trustee Mar-,.v moved, seccnded by Tru.stee Rosenthal, that the Plan Commission recommendatic.• regarding request for a Special Use / Resubdivision Tanned Recidential Development at`the southwest corner of Willow and Country Lane (Santi and Deleon:rdis) be accepted with the additional condition thai, 6edicat1_on be giver F-11 the way acro :, the proposed subdivision an6 the Attorney directed to prepare the nezessary ordi.-ance. I-iotion carried,unan:mously. Lawrence Fzfednar, a resident in.the area of the proposed subdivision, acv:'sed he did not object to the 5 lot subdivision but would reserve objection to ary other plan. that may be submitted. SIGNAGE PLAid q c A;.r i7D1-�E1 1 -E,, .B1 S S c *-T �u_Ti c the signs petitioner Patrons of Embassy Suites have experience:: d;r"� cu, ty in fin�?ing i -.s _' ocation from the existing signs in the area. I•i c.�ael i;iali cLi, attorney representing, petitioner, reviewed proposes to correct this problem. Trustee Seidman moved, seconded by Trustee 1- Tarty, that the Plan Commission recommendation for approval of an amendment to a previously approved s -gnage plan for Embassy Suites be accepted and tirie Attorne -: directed to prepare the necessary ordinance amending the Special Use. Motion carried unanimously. SIGNAGE PLAN AMENDMEI ?T -ELEX TECH petitioner, noted t type of architecture Commission concurs. The Plan Commission recommended approval of petitioner's request for two business identi- fication ground signs. Scott Greenberg, hat WL11 signs would not be appropriate for the the Flex Tech building has. The Plan Trustee Marty-moved, seconded by Trustee Seidman, that petitioner be allowed to have two free standing temporary signs for a time not to exceed six months. Motion carried unanimously. Tne recommendation is being referred back to the Plan Commies=on. SIGNAGE PLAN Gary Cawn, representing developer, appeared AMENDIA1ENT- DEERFIELD beforE the board and responded to inquiries COI?? Oi ?S regarding the traffic light that is o'cscured by the nev facade of the Commons Sheu_ pi ng Center. Mr. Cawn indicated that no decision could be made until !DOT gave its approval to any proposed solution. dames Soyi:a, Dir ctor of Public VTorks and En- ineerino, stared that the �raff'ic lilhT, problem, could be so_ved -tempors.rmly wit._rout IDOT. i.r. Ca-,.7n promised to camel I•ir. Soyka the next morning and move immediately t0 t ne The Flan Commission recommended approval of the Deerfield Commies Sign Criteria Exhibit E as presented to them. Trustee Swa=:son moved, seconded by Trustee 11arovitZ, that the recommendation or the p _ -ar Commission re ardin- amendment to Deerfield Commons S1 -_n:- Center 3i ?naze _ an be e I.` — qp, _ C �l c:cc p;.ec :o on carried unaniMo:.-ly. rTAKAL DEVEL ?MENT The Plan Commission finds the Final PL -.:: - 1266, 1306. Development Plan for the Amen& r)evE = opment to 1 ? 1 $ 1,!AU :EGA1T (A1 EI D) DE in substantial conformance to the Prei * minary Development Plan. Trustee 14art-,T moved, recommend: -on of th Plan f'cr '.266, 1306, Carried unanimously. FINAL PLAT P �ESL +BDIVISIOI•? '55 .IL!,1OT (FOX) seconded by Trustee Rosenthal, that the e Plan Commission regarding final Development 1318 vi- au =.egan (Amend) be accepted. 1,iotion The Plan Commission recommended approval of the Final Plat of Resubdivision for the property at the southeast corner of hackberry and 1-1ilmot Road. Trustee Rosenthal moved, seconded by Trustee Marty, that the recormendation of the Plan Commission regarding Fina_ Plat of Resubdivision /Special Use Planned Residential Development -Fox (375 1%7ilmot Road) be accepted. Motion carried unanimously. SI YARD ....IATION The Boa.-F- of Zoning Appeals recommended 67c 'PINE iI;,'"�i< granting. a sideyard variation that i�rould permit construction of a garage addition to within 4.67 feet of the sideyard property line in lieu of t::e minirum 10 feet required. The Board questioned whether a hardship e::isied in cider to grant a variation to the Zoning Ordinance. M-Lrk V!ilton, petitioner, noted his reasons for a hardship -2- 1� consderatior.. A suggestion was made that Sts.ff review petitioner's request and report at the nest Board meeting. Trustee Seidman moved, secondec' c; Trustee Marty to call the question. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marty, that the recom- mendation of the Board of Zoning Appeals re sideyard variation for a garage 676 Pine Street (Mr. and ?ins. Wilton) be accented. Motion failed by the Following vote: AYES: Marty, Seidman, York (3) NAYS: 1arovitz, Rosenthal, Swanson, Forrest (4) Meeting recessed at 9:30 P.M. and resumed at 9:40 P.M. NONCONFORMING LOT 501 WIL ?•;OT nonconforming lot owned transformer tion and recommen family residence. The Board of Zoning Appeals was. requested by petitioner to appeal t::e inter :_,re tation of the Deerfield Zoning Ordinance regarding a of record at 501 Wilmot Road, a former utility site. The BZA affirmed the Staff's interpreta- ied denial of a building permit for a single Trustee Marovitz moved, seconded by Trustee Rosenthal, to tab?e this matter due to the absence of petitioner. Motion failed by the following vote: AYES: Marovitz, Rosenthal (2) NAYS: Marty, Seidman, Swanson, York (4) Robert Scott, a resident whose property abuts the lot, related his conversations with Commonwealth Edison.a ;year ago in �.!hicr the utility indicated they would dona,,e the land to the Park District. Mr. Scott also discusses the possibility of contaminants on the property from the removed transformer. The Board sug=est.ec. that Staff contact Commonwealth Edison to find out the s;,atus- of the property and its condition. Trustee Marty move,, seconded by Trustee York, that the recommendation of the Board of Zoning Appeals re appeal to inter- pretation of Zoning Ordinance (nonconforming lots of record) for property at 501 Wilmot Road be accepted. Motion carried with Trustee Marovitz abstaining. PARKING EAST OF Staff report on parl_ing incica,ed that only. CHESTNUT -SOUTH OF seven homes on Che�.nut are withott driveway GREENWOOD parking and recommend parking off the z "_ley at the rear of their homes. Staff 'recommends the residents be given notice that at a date certain (Jr:_ -y 1) they are no longer able to park on Chestnut. Residents rill :iave time to make arrangements for parking at the rear of their lots by next summer when the Village has plans for widening Chestnut and installing a water main. As part of the water main impr ^,.Ter:ent, the public right -of -way on the east side of Chestnut car be restored as parkway. Dawn Dunn, a Chestnut Street resident, stated that a ha -dt7 ip would exist for only one of the seven haves without driveway Dari_ing, otherwise the residents found the proposal accepta Le. Discussion of the condition of the a!-,e7 led to the Board's sub e�ti o� that the Village cooperate -with the residents in its rain•enance. Trustee Marty moved, seconded by Trustee MaroviitS, that the report -• of Staff re parking on east side of Chestnut Street and south of Greenwood be accepted and the Village Manager instructed to pursue a July 1 deadline. Motion carried unanimously._- r4 } #�•y C :'� a .; `, - . ,,. r s v^ f 1 . "F t'i r�Y... w c... 1 • . rw aAl'! y + •. µ .. t ,y. C �i.. s n :" i Y t f 5 �M to a '• - _ 0 -88 -70 ORDINANCE FI14AL DEVELOPMENT PLAN -PHASE II -MATAS 0 -88 -71 ORDINANCE FINAL DEVELOPMENT PLAN - FLODSTROM, BRICKYARDS 0 -88 -72 ORDINANCE SPECIAL USE /MITCHELL PARK POOL HOUSE 0 -88 -73 ORDINANC.E., SPECIAL USE - 14ORIAH CONGREGATION -- CONSENT AGENDA Ordinance re Final Development Plan - Phase II (office) - I41atas. Ordinance re Final Development Plan - Flodstrom, Brickyards. Ordinance re approving an.amendment to Special Use in P -1 Public Lands District, - Mitchell Park Pool. Ordinance re authorizing an amendment to Special Use for Moriah Congregation. Trustee Seidman moved, seconded by Trustee Rosenthal, that the rules be waived to permit passage of the ordinances on first reading,. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marty, that the Consent Agenda be approved and the ordinances adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) PAYS: None (0) 0 -88 -74 ORDINANCE Trustee Seidman moved, seconded by Trustee C014MUTER PARKING FEES Harty, that the rules be waived to permit passage of the ordinance on first reading. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marty, that the ordinance re commuter parking lot fees be adopted. 1-lotion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) 0 -88 -75 ORDINANCE Trustee Marovitz moved, seconded by Trustee 911 SERVICE CHARGE Marty, that the rules be waived to permit passage of the ordinance on first reading. Motion carried unanimously. Trustee Marovitz moved, seconded by Trustee Rosenthal, that the ordinance re imposing a surcharge for 911 emergency telephone system be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) 0 -88 -76 ORDINANCE A speed limit of 30 miles per hour has been SPEED LIM1IT ON designated for Pfingsten Road north of Lake NORTH PFINGSTEN RD. Cook Road. James Soyka advised that the road will be opened next week. Four way stop signs at the bottom of the bridge plus flashing warring signals at the top will be installed. A traffic signal will be operational after the first of the year. Trustee Marty moved, seconded by Trustee Seidman, that the rules be waived -to permit passage of the ordinance on first reading. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Seidman, that the ordinance re steed limit on Pfingsten Road north of Lake -Cook Road be adopted. ?,;otion cL -ried by the following vote: AYES: Marovi;.z, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0). AWARD OF CONTRACT James Soyka, Director of Public Works and ST03I'•l SEWER -S00 and Engineerinz, advised that an existing LINE RAILROAD TRACKS culvert that had originally been planned for this project was in poor condition and located in'unstable ground. A new location has been chosen for a storm sewer installation under the Soo Line railroad tracks for Kates Road. Trustee 14arty moved•, seco ded by Trustee Rosenthal, that a contract for storm sewer installation under the Soo Line Railroad tracks (Kates Road) be awarded to J. R. Meyers Company at a cost not to exceed w75,527.50. Motion carried by the following vote: AYES: I,4arovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) DISCUSSION: Trustee Marovitz discussed a letter he had received from a Deerfield resident regarding an automatic dialer burglar al,:rm system he installed two years ago. He has received a notice from the Village that an ordinance has been ado.,ted prohibiting that type of system. Police Chief Brand;, discussed ti': alarm system. He advised that it cost the Village ;100 a mont -h to maintain telephone lines for the automatic dialer system. The Board suggested the Police Department contact the automatic dialer sysZ.em owners and advise them of their options under .he ordinance. Trustlee York commented on the short length of time set on traffic signwls for crossing the intersection at the Commons and Waukegan Road. A pedestrian comes to the middle of the intersection when the "don't walk" sign appears. He was advised by'Mr. Soyka that the "walk" sign time interval will be lengthened and the "don't walk" time shortened to allow pedestrians enough time to cross. Village Manager Franz noted that the Police Chief and Safety Council have recommended making Journal Place between Hazel and Waukegan a one way street. Trustee Seidman moved, seconded-by Trustee 14arty, that the Attorney prepare an ordinance designating Journal Place between Hazel and Waukegan a one way street. Motion carried unanimously. There being no further business, the meeting.adjourned at 10:45 P.M. APPR D: , / . Mayor' AT ST: Vill Ee - rk 7. j...S v.. li'•. t ` ; t �... ` s S :xi -z c• t «- -r�.a F%t.� Kehl -•yrx w"n .� - } -4, -y'•, �r-, ,fir rt- w-�.,� � H+ _ 7 4 �.