07/18/1988U01 21
Jul %. 18, 1988
The regular meeting of - the Boar.: -of- Trustees of the "-; llage of Deerfield
wa-, caller; to order by the Mayor in the Council Cnar• ). - of the V- llage
Hall on Mon6ay, July 18, 1988 at 8:O0 P.M. The Clerx called the roll
ad announced that the following were
Present: Bernard Forrest, Mayor
James L. Marovitz
Cynthia J. Marty
Harrie=t B. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
J. Robert York :
and that a quorum was present and in attendance. Also present was
Village Manager Robert Franz and Village Attorney James Stucko.
Trustee Swanson requested that the minutes of the previous meeting
regarding, the Award of Bid - Harland Bartholomew, page 3, be amended by
deietina the words "the b °idoe owners" and replacing with "Harland
Bartholomew ".
Trustee Marovitz noted that the previous minutes regarding the North
Suburban, Evangelical Free Church be amended b;,- correcting Mr. Mangin's
name from Donald to Daniel and the minutes inuicate he was concerned,
wit], fa -'.l`ure to follow Village Ordinances regarding the Plan Commission
recc- mmendatio :..
Trustee Seidman moved, seconded by Trus:.eE Marovitz, that the minutes as
amended be approved. Motion carried unanimously.
a
BILLS AND PAYROLL, Trustee Seidman move6, seconded by Trustee
Marty, that the Rills and Payroll be approved.
Motion carried by the following vote:
AYES: Marov'it +z, Marty, Rosenthal, SLiaman, Swanson:, York (6)
NAYS: None 1(0)
TREAS17RER ".1 REPORT Finance'Director George Valentine reporte9 a
healthy and consistent increase n the sales
tax re- eipts. ThE 12 month total is up 11.1: over the or _ =year.
Water,•purchases for the first two mcnths of fiscal i 9E.. • -8t are 49% ove=
the f'ir.-st, two months of 1987-8E. As of June 30, 1 C3. 3 1� of cash was
invested at an average interest rate of 7.148 %.
Mayor Forrest. presented Mr. Valentine kith a certificate of achievement:.
for excellence in financial reporting for the period ending_ April 30,
1987.
PROCLAMATION Trustee Marty moved, seconded by Trustee
Rosenthal, ti-•at the Proclamation designating
July 23; 1988 through July '3, 1989 as American Association of
University women's 30tl. Anniversay Year in Deerfield be accepted.
Motion carried unanimously.
V--DC - LIMITI.NG FIRS'." Trustee Marovitz movea, seconded by Trustee
F1,001' V1:-jLAGE CENTER Marty, that the report and recommendation of
T", RETAIL USE VCDC re limi c;.ing first floor 4n Village Cente,-
to re J.1 use only be removed from table.
M04,-i.on carried LnanimouFly.
U. 1.
Trustee Yor'k°inauired -z there would be exceptions to retail. use. He
was a&- ised there .wculd be flexibility in the ordinance for sp ecial use
determinations. Trustee Swanson presented his analys --.;: of the downtown
business cente_. and concluded the Village does not have a well
co-)rry_nated ^la.n for retail facilities.
The Board tho-ogh-.: the VCDC. recommendation was too restrictive. They
sU: --oested the Vi. ll aoe Staff review zne list of retail businesses a make
scm,� modification� and- provide guidelines.
1
-P I
Trustee Marty moved, seconded by Trustee Marovitz, that the VCDC
recommendation be referred to the Staff for further study and then to
the Board as a committee for more input. Motion carried unanimously.
0 -88 -40 ORDINANCE Amendment to Special Use, Briarwood Country
BRIARWOOD COUNTRY Club expansion.
CLUB EXPANSION
Trustee Marty moved, seconded by Trustee
Rosenthal, that the ordinance re amendment to Special Use, Briarwood
Country Club expansion be adopted. Motion carried by the following
vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
0 -88 -41 ORDINANCE Dan Mangin, representing petitioner, reviewed
SPECIAL USE - NORTH various changes made in the original plan to
SUBURBAN EVANGELICAL satisfy the objections of the neighbors and
FREE CHURCH presented the Board with another letter from a
real estate appraiser. John Pullen, attorney
for petitioner, was available for questioning by the Board, as was David
Schultz, architect, and Howard Richter, a real estate appraiser who
expressed his opinion that there would be no adverse effect on
surrounding property values by the parking lot expansion.
Erwin Jentsch, attorney representing Briarwood Vista property owners,
expressed his objections to the parking lot expansion. He introduced
Michael MaRous, a real estate appraiser, who stated that in his opinion
the property su -rrounding the church parking lot would depreciate in
value.
Trustee Marty moved, seconded by Trustee Rosenthal, that the Ordinance
be divided and the issues considered separately. Motion carried
unanimously.
Trustee Marty moved, seconded by Trustee Rosenthal, that the ordinance
re amendment to Special Use, North Suburban Evangelical Free Church
building expansion be adopted. Motion carried by the.following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
Trustee Marty moved, seconded by Trustee Seidman, that the ordinance re
amendment to Special Use, North Suburban Evangelical Free Church
parking lot expansion be adopted. Motion failed by the following vote:
AYES: Marty, Seidman, York (3;
NAYS: Marovitz, Rosenthal, Swanson, Forrest(4)
Meeting recessed at 9:35 P.M, and resumed at 9:40 P.M.
SPECIAL USE - MORIAH
CONGREGATION
there were two places
square feet.
A discussion of the two site plan drawings
submitted at the-previous meeting was held.
Barbara Houpt stated they were not identical,
where the building size was increased by 900 plus
Trustee Marovitz moved,
re rezoning and amendme
tabled. Motion carried
AWARD OF CONTRACT -
HARLAND BARTHOLOMEW
dSTREETSCAPE DESIGN
seconded by Trustee Seidman, that the ordinance
nt to Special Use - Moriah Congregation be
unanimously.
Trustee Seidman moved, seconded by Trustee
Marty, that the award of contract to Harland
Bartholomew re Streetscape Design be� removed
from table. Motion carried unanimously.
Dennis Reynolds from Harland Bartholomew was present to answer questions
on the proposed walkway shelter at Deerfield Road. Board members
commented on the deteriorating condition of the underpass sidewalk and
stairway to the station.
-2-
a, j .a
Trustee Rosenthal moved, seconded by Trustee York, that a contract be
awar ed to Harland Bartholomew re Streetscape Design in an amount not to
exceed $34,898. Motion carried by the followinq vote:
AYES: Marovitz, Marty, Rosenthal, Swanson, York (5)
NAYS: Seidman (1)
0 -88 -42 ORDINANCE Due to retirement of key personnel, there has
DEPARTMENTAL been a reorganization of the Building_ and
REORGANIZATION Zoning Department with creation of a Department
of Community Development and a Director to
supervise it. A Department of Public Works and Engineering was also
established and the position of a Director created.
Trustee Marty moved, seconded by Trustee Rosenthal, that the rules be
waived to permit passage of the ordinance on first reading. Motion
carried unanimously.
Trustee Marty moved, seconded by Trustee Seidman, that the Ordinance
amending Municipal Code re departmental reorganization be adopted.
Motion carried by the followinq vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
Mavor Forrest announced that Barbara Houpt was appointed Director of
Community Development and James Soyka was appointed Director of Public
Works and Engineering.
0 -88 -43 ORDINANCE
The Village's floodplain
ordinance needs some
FLOODPLATD' MANAGEMENT
minor revisions in order
to be in compliance
with the National Flood
Insurance Program
regulations. These revisions must be approved and
submitted to the
Federal Emergency Management Agency by August 4.
Truste Seidman moved,,
seconded by Trustee Marty,
that rules be waived to
permit passage of the
ordinance on first reading.
Motion carried
unanimously.
Trustee Seidman moved, seconded by Trustee Marty, that the Ordinance
amending Municipal Code re floodplain management be adopted. Motion.,
carried ty the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
AWARD OF BID - 1988 MFT
CONCRETE PATCHING
a cost not to exceed $2
fol .owing vote:
AYES: Marovitz-, Marty,
NAYS: None (0)
Trustee Marty moved, seconded by Trustee
Rosenthal, that a contract be awarded to
Schroeder & Schroeder for concrete patching at
8.95 per square yard. Motion carried by the
Rosenthal, Seidman, Swanson, York (6)
AWARD OF BID - 1988 MFT Trustee Marty moved, seconded by Trustee
INLET RECONSTRUCTION Rosenthal, that a contract be awarded to
Meyerbrook Contracting for inlet reconstruction
at a cost not to exceed $26,240.00. Motion carried by the following
vc
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
AWARD OF BID - 1985 MFT Trustee Marty moved, seconded by Trustee
THERMOPLASTIC PAVEMENT Rosenthal, that a contract be awarded to
MARKING Premier Striping Division for thermoplastic
pa-.yement marking at a cost not to exceed
$8,702.10. Motion carried by the following vote:
�_� :ES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
N :.1'S: Pone (0).
-3-
AWARD OF BID - 1988
MATERIALS - SAND
to exceed $7.90 per
AYES: Marovitz, Ma
NAYS: None (0)
MPT Trustee Marty moved, seconded by Trustee
Swanson that a contract be awarded to Tonyan
Brothers, Inc. for. Birds Eve Sand at a cost not
ton. Motion carried by the following vote:
rtv, Rosenthal, Seidman, Swanson, York (6)
AWARD OF BID - 1988 MFT Trustee Marty moved, seconded by Trustee
MATERIALS - CRACK Swanson, that a contract be awardeu to Albany
SEALANT Carbide Corp. for asphalt rubber crack sealant
at a cost not to exceed $.228 per pound.
Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None ( 0)
AWARD OF BID - 1988 MFT
BITUMINOUS PATCHING
MIXTURE
carried by the following
Trustee Marty moved, seconded by Trustee
Seidman, that a contract be awarded to Skokie
Valley Asphalt for bituminous patching mixture
at a cost not to exceed $19.50 per ton. Motion
vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
AWARD OF BID - PFINGSTEN Trustee Seidman moved, seconded b_v Trustee
ROAD EXTENSION, Marty, that a contract be awarc:ed to Peter
CONTRACT D, PHASE II Baker and Son for the Pfingsten Road extension,
Contract D, Phase II roadway improvements at a
cost not to exceed $594,874.00. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
CONSTRUCTION SERVICES Trustee Seidman moved, seconded by Trustee
PROPOSAL - PUBLIC WORKS/ Marty, that a proposal by Beling Consultants
PARK DISTRICT FACILITY for construction services for the Public
Works /Park District facility be accepted at a
cost not to exceed $91,800.00. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
CONSULTING SERVICES - Trustee Seidman moved, seconded by Trustee
COMMUTER PARKING LOT Marovitz, that a proposal by McClure
MARATHON SITE Engineering Associates to design the Marathon
commuter parking lot at a cost not to exceed
$5,950.00 be accepted. Motion carried by'the following vote:
AYES: Marovitz, Marty, Rosenthal; Seidman, Swanson, 'York (6)
NAYS: None (0)
DISCUSSION: Village Manager Franz discussed the water usage
situation and noted that the sprinkling ban
would still be in effect but the hours for sprinkling will be increased.
Discussions between Highland Park and Deerfield regarding increase in
amount of water for the Village are scheduled. The new 24 million
gallon capacity pump in Highland Park is now in operation.
Mayor Forrest advised that the Energy Advisory Board will be expanded
and will be known as the Energy & Resource Recovery Commission. It will
make recommendations to the Board regarding planning and im-iAementina
the recycling program, hold public hearings on resource recovery
alternatives and particivate.and cooperate with governmental agencies.
Trustee Seidman offered to meet with the Commission and brief them on
the Solid Waste Agency activities.
Mayor Forrest mentioned that discussion.- regarding Metra and the North
Shore Gas property will be put on the agenda for the next meeting.
-4-
Trustee York expressed his concern over the number of tickets issued to
drivers with suspended licenses. He was interested in knowing how many
tickets were to drivers who had licenses revoked for DUI. - .Village
Manager Franz advised he would obtain information on the DUI number and
their disposition procedure.
Trustee Marovitz noted there is a public hearing on July 28 on the
commuter parking lot at the Marathon site.
There being no further business, on motion of Trustee Marovitz, seconded
by Trustee Seidman, the meeting adjourned at 10:30 P.M.
APPR "ED:
Mayor
AT EST:
Vi4lage r
Ae
-5-
r
1