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06/06/19885'7 June 6, 1988 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, June 6, 1988 at 8:00 P.M. The Mayor called the roll and announced that the following were Present: Bernard Forrest, Mayor James L. Marovitz Cynthia J. Marty Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorum was present and in attendance' Also present was Village Manager Robert Franz and Village Attorney James. Stucko. Mayor Forrest noted there was an error in the minutes of the previous meeting. The meeting was called to order by the Mayor, not -the Clerk. Trustee Seidman moved, seconded by Trustee Marty, that the minutes.of the previous meeting, as amended, be approved. Motion carried unanimously. MANPOWER COMMISSION Mayor Forrest announced the following appoint- ments: Robert Fox, Plan Commission; Alvin Causey, Human.Relations Commission, Mrs. Else Kuerten, Sister City Committee; Kevin Forrest, Appearance Review Committee; Timothy Minor, Cable Advisory Board; Charles Bechler, Board of Building Appeals; Lee Rose, reappointed tc. Flood Advisory Committee. Trustee Seidman moved, seconder by Trustee Marty that the appointments be approved. Motion carried unanimously. FIRST FLOOR /VILLAGE The Village Center Development Commission has CENTER - RETAIL USE ONLY considered limiting first floor use to retail only in the C -1 District. The VCDC recommends that now permitted office, service and religious uses he considered special uses on the first floor. Trustee Martv moved, seconded by Trustee Marovitz, that the reco*nmenda- tion of the VCDC limiting first floor uses in the C -1 District be tabled and referred to Committee for discussion. Moticn carrier wi h Trustee Swanson casting a negative vote. REAR.YARD_VARIATION Board of Zoninu Appeals re2(ected petitioner's 922 OSTERMAN - request for a variation to construct a garage DeFRANCESCO six feet from the propert.• line and recommended that a lesser variation be granted alio•-ing a 13 foot rear yard variation in lieu of the 25 feet rer:u_reP by ordinance. Due to absence of petitioner, Trustee Seidman n:oved, seconded by Trustee Marovitz, that the recommendation of the Board of Zoning Appeals re rear yard variation, 922 Osterme.n, John De'rancesco, be tabled. Motion failed by the following vote: AYES: Seidman, York (2) NAYS: Marovitz, Marty, Rosenthal, Swanson (4) The Board queried Mr. Speckmann of the Board petitioner consented to its recommendation.. of petitioner's acceptance. In the absence uncertainty over his consent, Trustee Marty Seidman, that the matter be tabled until the carried unanimously. SPECIAL USE /PRD RESUBDIVISION 225 -243 FAIRVIEW Commission regarding of Zoning Fppeals whether Mr. Speckmann was not sure of petitioner and moved, seconded by Trustee next meeting. Motion Petitioner wishes to create four lots from what is presently three pieces of property. Trustee Seidman moved, seconded by Trust %e Marty, that the recommendation of the Plan Special Use Planned Residential Development � q4 Resubdivision at 225 .and 243 Fairview be accepted and the Attorney directed to prepare the necessary ordinance. Motion carried unanimously. AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) Mary Ann Cronin, representing the Marriott Hotel, appeared before the Board to clarify the proposed hotel sign and its location on the site plan for Parkway North Phase III. 0 -88 -35 ORDINANCE Richard Wendy, attorney for developers of the SPECIAL USE - DEERFIELD Commons Shopping Center, reviewed the COMMONS SHOPPING CENTER alternative conditions outlined in petitioner's letter of May 27. An easement cannot be granted but a license agreement granting essentially the same rights to the Village could be given. Trustee Marovitz inquired if the license agreement would be a recordable document and if developer were willing to donate the $15,000 for Streetscape improvements for a 5 year period in lieu of one year. Both questions were answered affirmat= A decision was reached that a license agreement with peep, µ would be recorded. The Village would have the right to renew th:% •ement automatically unless it gives written notice to the cor_.. u. y. The $15,000 Streetcape improvements period would be extended to 5 years. Trustee Marty movE3, seconded by Trustee Rosenthal, that the Ordinance re amendment to Special Use - Deerfield Commons Shopping Center as amended be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Swanson (4) NAYS: None (0) ABSTAIN: Seidman, York (2) Trustee Marty commented on the deplorable condition ^f the Commons Shopping Center and expressed her hope that wi=--h passage of the Ordinance, the developers would proceed with their improvements post haste. AWARD OF BID Trustee Marty moved, seconded by mrustee TREE S STUMP REMOVAL Marovitz, that a contract for tree and stump removal be awarded to Superior Landscaping, Inc. at a cost not to exceed $5,998.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson; fork (6) NAYS: None (0) AWARD OF PID Trustee Seidman moved, seconded r:y '- rustee TREE TRIMMING Marovitz, that a contract for parkway tree Inc. vote: trimming be awarded to Superior Landscaping, at a cost not to exceed $6,000.00. Motion carried by the following AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) -2- CONSENT AGENDA FINAL DEVELOPMENT PLAN Ordinance re Final Development Plan - Marriott MARRIOTT HOTEL Hotel. First reading. FINAL DEVELOPMENT PLAN PARKWAY NORTH PHASE III Ordinance re Final Development Plan, North Phase III. First reading. Parkway 0 -88 -34 ORDINANCE Ordinance increasing number of Class E liquor CLASS E LIQUOR LICENSES licenses. Trustee Marovitz moved, seconded by Trustee Marty, that the Consent Agenda be accepted and the Ordinance adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) Mary Ann Cronin, representing the Marriott Hotel, appeared before the Board to clarify the proposed hotel sign and its location on the site plan for Parkway North Phase III. 0 -88 -35 ORDINANCE Richard Wendy, attorney for developers of the SPECIAL USE - DEERFIELD Commons Shopping Center, reviewed the COMMONS SHOPPING CENTER alternative conditions outlined in petitioner's letter of May 27. An easement cannot be granted but a license agreement granting essentially the same rights to the Village could be given. Trustee Marovitz inquired if the license agreement would be a recordable document and if developer were willing to donate the $15,000 for Streetscape improvements for a 5 year period in lieu of one year. Both questions were answered affirmat= A decision was reached that a license agreement with peep, µ would be recorded. The Village would have the right to renew th:% •ement automatically unless it gives written notice to the cor_.. u. y. The $15,000 Streetcape improvements period would be extended to 5 years. Trustee Marty movE3, seconded by Trustee Rosenthal, that the Ordinance re amendment to Special Use - Deerfield Commons Shopping Center as amended be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Swanson (4) NAYS: None (0) ABSTAIN: Seidman, York (2) Trustee Marty commented on the deplorable condition ^f the Commons Shopping Center and expressed her hope that wi=--h passage of the Ordinance, the developers would proceed with their improvements post haste. AWARD OF BID Trustee Marty moved, seconded by mrustee TREE S STUMP REMOVAL Marovitz, that a contract for tree and stump removal be awarded to Superior Landscaping, Inc. at a cost not to exceed $5,998.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson; fork (6) NAYS: None (0) AWARD OF PID Trustee Seidman moved, seconded r:y '- rustee TREE TRIMMING Marovitz, that a contract for parkway tree Inc. vote: trimming be awarded to Superior Landscaping, at a cost not to exceed $6,000.00. Motion carried by the following AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) -2- FA AWARD OF BID - ONE Trustee Marty moved, seconded by Trustee 1/2 TON PICK -UP TRUCK Marovitz, that a contract for one 1/2 ton pick -up -truck with 6 1/2 foot bed be awarded to Leonard LeMay & Son Pontiac - GMC Inc. at a cost not to exceed $10,690.99. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - ONE 1 TON CAB & CHASSIS WITH CRANE Inc. at a cost not to following vote: Trustee Seidman moved, seconded by Trustee Rosenthal, that a contract for one 1 ton 4x4 cab and chassis with utility body and crane be awarded to Leonard LeMay & Son Pontiac - GMC exceed $24,994.12. Motion carried by the AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) BID - HEAT LANCE (TORCH Due to safety factor brought to its attention, Public Works Department recommended rejection of bids. Trustee Rosenthal moved, seconded by Trustee Swanson, that the bids received for purchase of one heat lance (torch) be rejected. Motion carried unanimously. DISCUSSION: Glen Clark, a Deerfield resident, related his problem with the Police Departmenti. over the parking area at the train station that he believes is a motorcycle only lot. Bicycles parked in this area have fallen and scratched his motorcycle. He has asked the Police Chief to enforce a Village ordinance that he feels specifies the lot exclusively for motorcycles and related his controversy with the Police Chief over this matter. Mayor Forrest directed the Village. Manage. to lock into this situation and report on it at the next meeting. Village Manager. Robert Franz noted that the Village which has acquired civil defense equipment from the Federal. government needs authorization for the 'Mayor to sign gapers to maintain its.,eligib lity for Federal surplus property. Tru:::ee Marty moved, seconded by Truster Marovitz, that the Mayor be authc.izea to sign the necessary documents to receive federal surplus property. Motion carried unanimously. Trustee Rosenthal commented on the efforts of volunteers during the recent Clean Up Day. She suggested that this event be given enough lead time next year to involve the entire community to a greater extent. Trustee Rosenthal mentioned the emergency no right turn sign at Deerfield and Castlewood and asked if there had been any comments from the area residents. Heavier patrolling of the area during peak traffic hours was suggestei . Village Manager Franz advised the.'.; the sign is temporary until the ,;ollway rump signais are installed this summer. Mayor Forrest asked about the status of the water pressure in the Village. Village Manager Franz gave' a status report on the sit•ua. ion. If water cannot be made up in the reservoir for emergency purposes a ban will have to be put into effect until it is filled. Highland Park cannot pump enough water at this time to fill the Village's demands. Relief is in sight in 4 to 6 weeks when renovation at the Highland Pork pumping station is completed. Village Engineer James Soyka explained that normal pressure is 55 pounds and the pressure at the highest point in Deerfield is down to 25 pounds. The Board agreed that a ban on -3- AWARD OF BID - TWO Trustee Marty 1 TON PICK -UP TRUCKS Marovitz, that moved, seconded a contract for by Trustee two 1 ton pick -up trucks with 4 wheel drive and 8 foot beds be awarded to Leonard LeMay & Son Pontiac - GMC Inc. at a cost not to exceed $29,881.97. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - ONE 1 TON CAB & CHASSIS WITH CRANE Inc. at a cost not to following vote: Trustee Seidman moved, seconded by Trustee Rosenthal, that a contract for one 1 ton 4x4 cab and chassis with utility body and crane be awarded to Leonard LeMay & Son Pontiac - GMC exceed $24,994.12. Motion carried by the AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) BID - HEAT LANCE (TORCH Due to safety factor brought to its attention, Public Works Department recommended rejection of bids. Trustee Rosenthal moved, seconded by Trustee Swanson, that the bids received for purchase of one heat lance (torch) be rejected. Motion carried unanimously. DISCUSSION: Glen Clark, a Deerfield resident, related his problem with the Police Departmenti. over the parking area at the train station that he believes is a motorcycle only lot. Bicycles parked in this area have fallen and scratched his motorcycle. He has asked the Police Chief to enforce a Village ordinance that he feels specifies the lot exclusively for motorcycles and related his controversy with the Police Chief over this matter. Mayor Forrest directed the Village. Manage. to lock into this situation and report on it at the next meeting. Village Manager. Robert Franz noted that the Village which has acquired civil defense equipment from the Federal. government needs authorization for the 'Mayor to sign gapers to maintain its.,eligib lity for Federal surplus property. Tru:::ee Marty moved, seconded by Truster Marovitz, that the Mayor be authc.izea to sign the necessary documents to receive federal surplus property. Motion carried unanimously. Trustee Rosenthal commented on the efforts of volunteers during the recent Clean Up Day. She suggested that this event be given enough lead time next year to involve the entire community to a greater extent. Trustee Rosenthal mentioned the emergency no right turn sign at Deerfield and Castlewood and asked if there had been any comments from the area residents. Heavier patrolling of the area during peak traffic hours was suggestei . Village Manager Franz advised the.'.; the sign is temporary until the ,;ollway rump signais are installed this summer. Mayor Forrest asked about the status of the water pressure in the Village. Village Manager Franz gave' a status report on the sit•ua. ion. If water cannot be made up in the reservoir for emergency purposes a ban will have to be put into effect until it is filled. Highland Park cannot pump enough water at this time to fill the Village's demands. Relief is in sight in 4 to 6 weeks when renovation at the Highland Pork pumping station is completed. Village Engineer James Soyka explained that normal pressure is 55 pounds and the pressure at the highest point in Deerfield is down to 25 pounds. The Board agreed that a ban on -3- mm outside water use should be put in effect as soon as possible. Village residents should be notified by whatever means Staff deems advisable. Trustee York commented on the amount of traffic that will be generated in the area as office space is filled. He cited an example of a recent arrival in the business community with 328 employees who live in 177 different zip codes. Traffic will be a major concern for future Village trustees. Trustee Rosenthal suggested that in view of the Winnetka shooting incident, Deerfield should initiate a regional approach toward the passage of an intergovernmental resolution and ordinance that will control and regulate the sale and possession of hand guns and /or fire arms and weapons. Trustee Rosenthal moved, seconded by Trustee Marty, that Staff be directed to research gun control measures and keep the Board informed of their progress. Motion carried unanimously. There being no further business, upon motion of Trustee Rosenthal, seconded by Trustee Seidman, the meeting adjourned at 9:25 P.M. TTEST: Village erk . APPROVED: /J1 -�' Mayor -4- 1