04/18/1988r-
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April 18, 1988
The regular meeting of the °Board of Trustees of the'Village of
was called to order by the Clerk in the Council Chamber of the
Hall on Monday, April 18, 1988 at 8:00 P.M. The Clerk called
and announced that the following were
Present: Bernard Forrest, Mayor
James L. Marovitz
Cynthia J. Marty
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
J. Robert York
Deerf ield
Village
the roll
and.that a quorum was present and in attendance. Also present was
Village Manager Robert Franz and Village Attorney James Stucko.
Trustee Marovitz noted that the minutes of the previous meeting
regarding the Boardwalk Development should be amended by removing the
word "no" on line 2, paragraph 3 and substituting the word "with ".
Trustee Seidman moved, seconded by Trustee Marty, that the minutes of
the previous meeting as amended be approved. Motion carried
unanimously.
BILLS AND PAYROLL Trustee Rosenthal raised a question on a $3300
amount listed in the Bills and Payroll for a
copier maintenance agreement. Finance Director George Valen-a.ne
discussed the problems connected with the copier. Performance of the
machine has improved since the maintenance provider has been changed.
Staff recommended the use of the machine for at least another year.
Trustee Seidman moved, seconded by Trustee Marovitz, that the Bills and
Payroll be accepted. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)•
NAYS: None (0)
TREASURER'S REPORT George Valentine reported that sales in January
were up about 2% from the prior year. There is
a 9.7% increase annually. Hotel.taxes continued to increase in March.
Expenditures are within budget except those in the Garage and Water
Departments. As of March 31, 1988, 101.6% of cash.was invested at an
average interest rate of 7.146 %, which compares with the 90 day Treasury
Bill rate of 5.9 %.
FINANCE DEPARTMENT Mr. Valentine reported that one of the major
OBJECTIVES objectives of the Finance Department is
investment of Village funds. Since tl-,e last
status report,.'-investments have averaged 101% of assets. The final
draft of the Annual Budget is scheduled for passage at this Board
meeting. Upcoming projects are the annual audit of the fiscal year
ending April 30, 1988, mailing of --vehicle sticker applications by May
16,.preparation of the Property Tax Levy for presentation irr September
and a $4,500,000 Bond Issue scheduled for the summer.
0 -88 -20 ORDINANCE A Public Hearing on the Annual Budget was
1988 -89 ANNUAL BUDGET opened. Finance Director George Valentine
noted that the Annual Budget is reviewed
throughout the fiscal year. There is constant monitoring of the needs
and desires of the Village. The total annual budget for 1988 -89 is
approximately $12 million. Mayor Forrest read the Budget Message which
is attached hereto and made a part of the minutes.
Trustee Marovitz moved, seconded by Trustee Marty, that the Public
Hearing be closed. Motion carried unanimously.
Trustee Martv moved, seconded by
to permit passge of the Ordinance
1988 -89.on first reading. Motion
Trustee Seidman, that rules be waived
approving the Annual Budget for
carried unanimously.
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Trustee Marovitz moved, seconded by Trustee Seidman, that the.Ordinance
approving Annual Budget for 1988 -89 be adopted. Motion carried by the
following vote:
AYES: Marovitz, Marty,
Rosenthal, Seidman, Swanson, York
(6)
NAYS: None (0)
wish to build a
WORKS, PARK DISTRICT
new Public
0 -88 -21 ORDINANCE
Trustee Seidman
moved, seconded
by Trustee
WAGE AND SALARY PLAN
Marty, that the
rules be waived
to permit
AMENDMENT
passage of the
Ordinance amending
the wage and
salary plan on
first reading. Motion carried
unanimously.
Mayor Forrest requested the Ordinance be amended to increase the salary
of Village Manager Robert Franz to $77,500 per year. Motion carried
unanimously.
Trustee Seidman moved, seconded by Trustee Marty, that the Ordinance
amending wage and salary plan of the Village of Deerfield, as further
amended, be adopted. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
AGREEMENT - DEERFIELD Trustee Marovitz moved, seconded by Trustee
PATROLMAN'S ASSOCIATION Seidman, that the Mavor be authorized to sign a
two year agreement between the Village of
Deerfield and the Deerfield Patrolman's Association. Motion carried by
the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
SPECIAL USE - OUTDOOR Trustee Rosenthal moved, seconded by Trustee
GARDEN SALES /DEERFIELD Marovitz, that the recommendation of the Plan
TRUE VALUE Commission re request for Special Use, outdoor
garden sales, Deerfield True Value be removed
from table. Motion carried unanimously.
The Village Center Development Commission considered the request of the -
--Deerfield Commons True Value Hardware to allow outdoor sales of garden
supplies. The VCDC believes the operation needs to be evaluated and
suggests a one season.trial period. Discussion centered on the number
of parking spaces that would be lost in the Commons. Mr. Ken Kubis,
petitioner, responded to questions from the Board.
Trustee Rosenthal moved, seconded by Trustee Seidman, that the recom-
mendation of the Village Center Development Commission for a one season
trial period for outdoor garden sales, Deerfield True Value be accepted
and the Attorney directed to prepare the necessary ordinance. Motion
failed by the following vote:
AYES: Seidman, York (2)
NAYS: Marovitz, Marty, Rosenthal, Swanson (4)
SPECIAL USE - PUBLIC
The Village
and Park
District
wish to build a
WORKS, PARK DISTRICT
new Public
Works /Park
District
maintenance
FACILITY REDEVELOPMENT
facility on
the site
wh_ch is
currently jointly
A scale model of the
architect, reviewed
owned by the Park District and the Village.
project was exhibited and Werner. Briske, project
the proposed building and grounds.
Concerns of the Board regarding separation of costs between the Village
and Park District were addressed by James Soyka who advised that the
contract to be drawn by the Attorney will designate separate and common
areas for the two entities and spell out the costs for each. Utilities
and fuel will be billed separately as they have been in -the past.
Trustee Marty moved, seconded by Trustee Seidman that the recommendation
of the Plan Commission regarding amendment to P -1 Special Use - Public
Works /Park District maintenance facility be accepted and the Attorney
directed to prepare the necessary ordinance. Mot.on carried unanimously.
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FINAL"PLAT - RYAN Petitioner previously requested the Village to
RESUBDIVISION vacate the western 12 feet of alley which lies
905 FOREST adjacent to the eastern boundary of their
property and to resubdivide the lot to create a
new buildable lot. This resubdivision was previously approved.
Trustee Marty moved, seconded by Trustee Rosenthal, that the recommenda-
tion of the Plan Commission regarding Final Plat of Subdivision, Ryan,
905 Forest, be accepted and the Attorney directed to prepare the
necessary ordinance for vacating the adjacent alley. Motion carried
unanimously.
VILLAGE CENTER Trustee Rosenthal reviewed the formation of the
STREETSCAPE MASTER PLAN ad hoc Streetscape Design Task Force and its
Associates. Mr.
and Duane Kenagy
the-Master Plan.
work with consultants Harland Bartholomew and
Dennis Reynolds, consultant, reviewed the Master Plan
presented slides of various streetscape designs from
Three objectives were set by the Task Force. The Streetscape Plan
should create an image from Deerfield & Waukegan Roads, entries to the
Village should be identified and a community focal point should be
created. Recommendations by the consultants included 10 foot walkways
in the Village Center, decorative pavers in sidewalks, regular planting
of street trees, decorative light fixtures and bollards, a shelter for
commuters on the railroad overpass, a sunken plaza on the southwest
corner of Deerfield and Waukegan Roads, and an English manor image.
Trustee Seidman stated he endorsed the concept of the plan but felt
there was no documentation to support it and, therefore, it was
unacceptable. Trustee Marty found the Streetscape Plan acceptable and
complimented Trustee Rosenthal and Jean Spagnoli for a job well done.
Mayor Forrest stressed the Master Plan was a goal that could be adopted
and implemented over several years.
Trustee Rosenthal moved, seconded by Trustee Marty that the Streetscape
Plan be accepted, referred to Staff for technical considerationsland
reviewed by the VCDC and Architectural Review Commission prior to
further action by the Board. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Swanson, York (5)
NAYS: Seidman (1)
Meeting recessed at 9:35 P.M. and resumed at 9:45 P.M.
SIDEYARD VARIATION Petitioner
GERBERDING - to permit
119 BIRCHWOOD home.
Trustee Seidman moved, seconded by
tion of the Board of Zoning Appeals
Birchwood - Mr. Scott Gerberding be
to prepare the necessary ordinance.
is requesting a.sideyard variation
construction of an addition to his
Trustee Marty, that the recommenda-
re sideyard variation - 119
approved and the Attorney directed
Motion carried unanimously.
FRONTYARD VARIATION Petitioner is requesting a variation to permit
SHAYMAN - the construction of an attached two car garage
840 NORTHWOODS in his frontyard.
Trustee Marty moved, seconded by Trustee Rosenthal, that the recommenda-
tion-of the Board of .Zoning Appeals re frontyard variation - 840
Northwoods - Mr. Stuart Shayman be approved and the Attorney directed to
prepare the necessary ordinance. Motion carried unanimously.
FRONTYARD VARIATION Petitioners are requesting a variation to
KREITER - 426 CIRCLE permit construction of an attached garage in
their frontyard.
Trustee Marovitz moved, seconded by
tion of the Board of Zoning Appeals
Court - Mr. and Mrs. Mark Kreiter by
to prepare the necessary ordinance.
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Trustee Marty, that the recommenda-
re frontyard variation - 426 Circle
approved and the Attorney directed
Motion carried unanimously.
CONSENT AGENDA
0 -88 -22 ORDINANCE Trustee Marty moved, seconded by Trustee
VanMEIGHEM RESUB- Rosenthal, that the rules be waived to permit
DIVISION - 1233 GORDON passage of the Ordinance re VanMeighem
Resubdivisior /Special Use PRD on first reading.
Motion carried unanimously.
Trustee Marty moved, seconded by Trustee Marovitz, that the Ordinance re
VanMeighem Resubdivision /Special Use PRD, 1233 Gordon be adopted.
Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
SPECIAL USE - WARWICK Ordinance authorizirg Special Use for Warwick
PUMPING STATION Pumping Station. First rea&,ing.
0 -88 -23 ORDINANCE Trustee Marty moved, seconded by Trustee
COMMUTER PARKING PLAN Rosenthal, that the rules be waived to permit
AND RATE INCREASE passage of the Ordinance re commuter parking
plan and rate increase on first reading.
Motion carried unanimously.
Trustee Rosenthal moved, seccnded by Trustee Marty, that the Ordinance
be amended to read 50 spaces instead of 25 spaces in Lot 14 be limited
to Deerfield residents only. Motion carried unanimously.
Village Manager Franz requested parking lot changes be effective -on
"May 2 or any day thereafter" due to uncertainty of construction sbhedules.
Discussio; of the towing charges resulted in the followng motion:
Trustee Marovitz movr-,d, seconded b „- Trustee Marty, that the Ordinance be
amended. to read "not less than $30.00 ncr more thar $60.00 based upon
the contract rate for the impounding.” Motion carried unanimously.
Susan Taylor and Ira Fierstein, Deerfield residents who use Lots C and D
collected 250 signatures on a petition requesting the Village to recon-
sider its decision not to provide alternative parking. They protested
the closing of the lots which are for Deerfield residents only. Several
other commuters expressed their views on this problem. Legal parking on
the streets was suggested as a possible solution. They also requested
that parkers be notified that the lots will be closed.
Trustee Marty suggested that -Staff look into the parking problem more
thoroughly and consider whether on street parking can be allowed anc
which streets would be logical for this purpose.
In an effort to provide closer alternative parking for daily fee
Deerfield residents, the following motions were made.
Trustee.Marovitz moved, seconded by trustee Seidman, that the Ordinance
be amended to read. "in the northerly 50 spaces of Lots 12 and 13 parking
shall be $35.00 and Lots 7 and 8 will be daily fee for Deerfield
residents only." Motion carried unanimously.
Trustee Marovitz moved, seconded by Trustee Rosenthal, that the
Ordinance re commuter parking plan and rate increase as amended be
adopted. Motion carried by the folowing vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
Trustee Marovitz moved, seconded by Trustee Rosenthal, that if increased
parking is required, recommended locations be submitted to the Plan
Commission for its consideration and recommendation and the Plan
Commission be authorized to engage expert advice. Motion carried
unanimously.
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0 -88 -24 ORDINANCE Trustee Seidman moved, seconded by Trustee
FALSE ALARM FEES Marovitz, that rules be waived to permit
passage, of `.the. Ordinance on first reading.
Motion carried unanimously.
Trustee Seidman moved, seconded by Trustee Marty, that the Ordinance
amending Municipal Code re false alarm fees be adopted. Motion carried
by the following vote:
AYES:' Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
AUDITORS - Trustee Marty moved, seconded by Trustee
198.7 -88 AUDIT Marovitz, that Karrison & Byrne be retained as
auditors for the Village of Deerfield 1987 -88
Audit in an amount not to exceed $11,200. Motion carried by the
following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
EQUIPMENT REPLACEMENT Trustee Marty moved, seconded by Trustee
WASTEWATER TREATMENT Rosenthal, that replacement of excess flow and
PLANT /NORTH AVENUE return sludge flow meters at the Wastewater
Treatment Plant be purchased from Gassboda &
Associates in an amount not to exceed $9,708.00 and a replacement pump
for the North Avenue Lift Station be purchased from Gassboda &
Associates in an amount not to exceed $10,820.00. Motion carried by the
following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
BOARDWALK DEVELOPMENT Trustee York requested the Board to reconsider
the Boardwalk Development project. He
cautioned the petitioner to present & plan different from the one
previously rejected. Trustee York moved, seconded by Trustee Marovitz,
that the Boardwalk project be reconsidered. Motion carried
unanimously.
Trustee Marovitz moved, seconded by Trustee Rosenthal, that the
Boardwalk matter be tabled for consideration at the next meeting, May 2.
Motion carried unanimously.
Mayor Forrest requested that the resident: in that area be notified
the Boardwalk matter will be considered at the next meeting.
DISCUSSION:
that several community
will be drawn up for a
There being no further
seconded by Trustee Se
A7EST:
Village r
Trustee Rosenthal inquired if a decision on
Clean Up Day has been made. Mr. Franz advised
groups have been contacted and a Proclamation
Clean Up Day some time late in May.
business, upon motion of Trustee Swanson,
idman, the meeting adjourned at 11:05 P.M.
ROVED:
Mayor
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AYES:
Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS:
None (0)
R -88 -7
RESOLUTION
Trustee Seidman moved, seconded by Trustee
MAINTENANCE - STREETS
Rosenthal, that the Resolution for Maintenance
& HIGHWAYS (MFT)
of Streets and Highways by Municipality under
the Illinois Highway Code ($239,000) be passed.
Motion
carried by the
following vote:
AYES:' Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
AUDITORS - Trustee Marty moved, seconded by Trustee
198.7 -88 AUDIT Marovitz, that Karrison & Byrne be retained as
auditors for the Village of Deerfield 1987 -88
Audit in an amount not to exceed $11,200. Motion carried by the
following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
EQUIPMENT REPLACEMENT Trustee Marty moved, seconded by Trustee
WASTEWATER TREATMENT Rosenthal, that replacement of excess flow and
PLANT /NORTH AVENUE return sludge flow meters at the Wastewater
Treatment Plant be purchased from Gassboda &
Associates in an amount not to exceed $9,708.00 and a replacement pump
for the North Avenue Lift Station be purchased from Gassboda &
Associates in an amount not to exceed $10,820.00. Motion carried by the
following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
BOARDWALK DEVELOPMENT Trustee York requested the Board to reconsider
the Boardwalk Development project. He
cautioned the petitioner to present & plan different from the one
previously rejected. Trustee York moved, seconded by Trustee Marovitz,
that the Boardwalk project be reconsidered. Motion carried
unanimously.
Trustee Marovitz moved, seconded by Trustee Rosenthal, that the
Boardwalk matter be tabled for consideration at the next meeting, May 2.
Motion carried unanimously.
Mayor Forrest requested that the resident: in that area be notified
the Boardwalk matter will be considered at the next meeting.
DISCUSSION:
that several community
will be drawn up for a
There being no further
seconded by Trustee Se
A7EST:
Village r
Trustee Rosenthal inquired if a decision on
Clean Up Day has been made. Mr. Franz advised
groups have been contacted and a Proclamation
Clean Up Day some time late in May.
business, upon motion of Trustee Swanson,
idman, the meeting adjourned at 11:05 P.M.
ROVED:
Mayor
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10, -
BUDGET MESSAGE
While the basic purpose of a budget is to give an account of government
finances, it also serves as the blueprint for the year's activities.
Both short and long range goals are established through discussions of
the number and type of services and programs to be provided. Most
importa;itly, the budget review process provides the Board with the
opportunity to balance the needs of the community against available
resources in order to gain the maximum return on each tax dollar.
The combined total budget for 1988 -89 is $12,709,993. Again this year,
the General Fund Property Tax will be reduced by $100,000 in line with
our objective to eventually eliminate that portion of the annual tax
levy. This reduction is possible due to an expanded tax base and other
funding sources that will generate increased revenues in the future.
Deerfield currently receives 11.5% of the total property tax bill. With
the exception of the Library tax rate (which, by law, must levy through
the Village), all rates of the Village are below the limits established
by the State of Illinois even for non -Home Rule communities. In short,
we have used our taxing privileges very selectively. Property tax
increases have been necessary in recent years only because of the need
to fund capital projects that no longer can be deferred. However, we
still do not have, nor do we con-iemplate, E tax on utilities.
In approving this budget, we will be adding three new patrol officers
and an additional employee in the Street Division of the Public Works
Department. These increases are necessary to maintain the quality of
services our citizens have come to expect ... a three - minute emergency
resaonse time and first -rate snow plowing services, among others. To
remain competitive within the municipal market, there will be a 5%
increase in the employee salary plan. Municipal government is extremely
labor intensive. Our greatest asset is the work force that delivers
services in a professional manner. In acknowledging their
contr4butions, the Board and I wish to demonstrate our satisfaction by
providing fair and equitable compensation.
We are pleased that again in 1986-89, the Village will continue the
Senior Subsidy Housing Program and the joint effort with the Deerfield
Park District to provide seniors with basic services essential to their
needs. Also continued are the 50/50 sidewalk, curb and tree programs
which encourage a shared public - private investment that benefits both
the Village and individual property owners.
There will be no increase in either water or sewer rates. A decision on
future scavenger service and possible recycling alternatives will be
made in the next few months. The current contract with Laidlaw Waste
Systems is due to expire on September 30th.of this year.
I am pleased to report that our Capital Improvements Program is
proceeding on schedule. Several projects begun last year will be
R completed in fiscal 1988 -89. The Pfingsten Road extension, including
bridge work at Lake -Cook Road and at the Milwaukee railroad tracks, will
be opened to thru. traffic in the fall. Phase II of the Sanitary Sewer
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Rehabilitation Program will involve extensive work in the east part of
the community. Phase I of the recently bid Access Avenue project will
be completed this summer, and ,ground- breaking will occur for the new
Public Works /Park District building at their current site. Another
joint venture with the Park District that will begin construction is the
Brickyards Park, a 13+ acre parcel designated for recreational use..
Many of these capital projects are possible due to the Village's efforts
to leverage local funds with Federal grants, developer contributions and
Tax Increment Financing... all of which reduce the burden on our
taxpayers. Despite these efforts, it will be necessary in the first
quarter of fiscal 1988 -89 to issue General Obligation Bonds in order to
continue our Sanitary Sewer and. Street Rehabilitation Programs. This
increased debt obligation was anticipated when, four years ago, the
Village launched an extensive Capital Improvements Program.
Deerfield's total outstanding General Obligation debt of $12,075,000,
payable from property taxes, is 4.3% of its total assessed valuation of
$279,386,218. When considering that non -Home Rule. communities are
allowed a ratio of 8.6 %, the Village, as 'a Home Rule community, can be
especially proud of its low debt service obligations.
In .presenting this budget, the Board of_Trustees and I re -state our
commitment to providing high quality services at reasonable costs. In
performing our duties, we are most grateful for the support received
from the many volunteers on Boards and Commission,• whose input is
extremely valuable to our decision - making. Through this concerted
effort, Deerfield will continue to maintain its tradition as a fiscally
sound community, both responsible and responsive to its citizenry.
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BERNARD FORREST
Mayor
April 18, 1988
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