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04/20/1987�b3 April 20, 1987 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk in the Council Chamber of the Village Hall on Monday, April 20, 1987 at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor James L. Marovitz Cynthia J. Marty Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York - and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Village Attorney James Stucko. Trustee Seidman commented that in the minutes of the previous meeting, the first paragraph under Consent Agenda should be stricken. Trustee Seidman moved., seconded by Trustee Marovitz, that the minutes of the previous meeting, as corrected, be approved. Motion carried unanimously. BILLS & PAYROLL Trustee Seidman moved, seconded by Trustee Marty, that the Bills and Payroll be approved. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) TREASURER'S REPORT George Valentine, Finance Director, reported that sales tax receipts were up 16% over April of last year. The Village experienced two succeeding mcnths of significant increases in the sales tax receipts. The State now advances to the Village, for collections made but not yet distributed, an amount equal to an average of one month's sales tax. Deerfield's advance is $124, PROCLAMATION Trustee Marty moved, seconded by Trustee Marovi'. that Proclamation proclaiming the month of May, = to be "Just Say No" month in Deerfield be approved. Motion carried unanimously. FINANCE DEPARTMENT George Valentine summarized the report on the OBJECTIVES Finance Department's objectives which had been Department's funds. The distributed to the Board. He stated the the investment objective was to invest 97% of the Village investments have averaged 101% of the Village's assets. Mayor Forrest announced that a certificate of achievement for excellent in financial reporting was awarded to the village for its comprehensive annual financial report for the fiscal year ending April 30, 1986. He presented Mr. Valentine with a plaque recognizing this achievement. PUBLIC HEARING - 1987- 88 ANNUAL BUDGET . no comments from the Mr. Valentine reported that the proposed annual budget has been on public review for the past six weeks. Mayor Forrest read his Budget Message, a copy of which is attached hereto. There were audience regarding the budget. 0 -87 -12 ORDINANCE Trustee Seidman moved, se;t:1.:ded by Trustee Marc _z APPROVING ANNUAL that the rules be waived to permit passage of BUDGET 1987 -88 ordinance on first reading. Motion carried un animously. Trustee Seidman moved,..seconded by Trustee Marty, that the Ordinance approving the Annual Budget for 1987 -88 be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) 1�_ 1 ABSTRACT OF VOTES COUNTY OF LAKE FOR CANDIDATES ONLY L =FOR We, the undersigned members of the canvassing board of the Village of Deerfield ,governmental unit do hereby certify that on April 13 19 87 we canvassed the returns of an election held on April 7 , 19 87 and do proclaim that a total of '11I56 voters requested and received ballots and we do further certify that the following list of candidates each received the number of votes recorded to him or her for the office listed below, for the party. (only applicable for primary USE ONLY ONE SHEET PER OFFICE (Canvassing Board: Please list the number of votes for each candidate and include all persons receiving write -in votes. In addition, please denote the candidate (s) that have been elected to office.) OFFICE TITLE PARTY CANDIDATES NAME - ADDRESS # VOTES RECVD , CHECK IF ELECTED 1987 Dfld. J Village Trustee Nominating Cynthia Jane Marty 2451 Caucus 237 Forestway Dr., Deerfield 60015 Village Trustee 11 Edwin B. Seidman i 2439 1 650 Orchard St., Deerfield 60015 Village Trustee ;J. Robert York 2458 11000 Waukegan Rd., Deerfield 60015 { i i I We further certify that the above is a true and complete Abstract of Votes and was prepared in our presence this 13th day of April A.D. 19 87 Me er of Canvass' Board C.JC...t� Member of Can assing Board sI —MA -_.:. 847 • 5. 4'A" :• Member of Canvassing Board) Member of Canvassing Board Member of Canvassing Board Member of Canvassing Board Member of Canvassing Board 1 7 ABSTRACT OF VOTES COUNTY OF LAKE FOR CANDIDATES ONLY We, the undersigned members of the canvassing board of the Village of Deerfield Qovernmental unit do hereby certify that on April 13 19 87 we canvassed the returns of an election held on April 7 , 19_x, and do proclaim that a total of 3356 voters requested and received ballots and we do further certify that the following list of candidates each received the number of votes recorded to him or her for the office listed below, for the party. on y app icable for primary USE ONLY ONE SHEET PER OFFICE (Canvassing Board: Please list-the number of votes for each candidate and include all persons receiving write -in votes. In addition, please denote the candidate (s) that have been elected to office.) OFFICE TITLE PARTY CANDIDATES NAME - ADDRESS # VOTES RECVDI , CHECK IF ELECTED Library.Trustee John A. Anderson 2364 1251 Meadow Lane, Deerfield 60015 I 1 Library Trustee Thomas E. Parfitt ` 2252 V 719 Ambleside Dr., Deerfield 60015 I Y rustee I Wilbur G. Page 1129 Osterman Ave.,Deerfield� 2280 60015 i t I i We further certify that the above is a true and complete Abstract of Votes and was prepared in our presence this 13th day of April A.D. 19 87 Member of Canvassing Board) Member of Canvassing Board Member of Canvassing Board Member of Canvassing Board Member of Canvassing Board BUDGET MESSAGE Of all the decisions made by the Village Board over the course of a year, none equals the importance of adopting an-annual budget. In approving this document, we sanction the specific projects and activities that will impact all property owners within Deerfield. These include not only the day -to -day basic services, but also long range plans involving the future of our community. The Board of Trustees and I take very seriously that part of our job which involves the expenditure of public funds. We, too, are taxpaying residents.and, therefore, realize the importance of practicing fiscal responsibility at the local government level. It is for this reason that we closely scrutinize all expenditure proposals to assure that our services stay within acceptable levels of costs. The combined total budget for 1987 -88 is $11,283,206. This amount includes all funds, and is the result of an extensive budget review process that began in January and ends with tonight's public hearing and final action by the Board. As indicated in last year's budget, our goal is to annually reduce the General Fund Tax Levy as the community's tax base continues to grow. Although we can not make that commitment at this time, the reason is that we have chosen to add an increase in scavenger rates (called for by contract) to the property tax bill instead of the quarterly utility bill. In doing so, this becomes a tax deductible item for all Village residents. As it is, the projected increase in the levy amounts to $39,292, a 1.5% increase over last year. However, should revenue sources meet our expectations, we will abate a portion of the 1987 tax levy in December.to reduce it from last year's total levy. In projecting property taxes, much depends on when the new.developments are added to the tax rolls. We in Deerfield can be proud of our efforts to maintain the residential character of the Village, while providing for an acceptable mix of commercial and office zoning that lightens the property tax burden for everyone. Deerfield, which is a Home Rule community, currently receives 12.5% of the total property tax bill. With the exception of the Library tax rate (which, by law, must levy through the Village), all rates of the Village are below the limits established by the State of .Illinois for non -Home Rule municipalities. Suffice it to say that I W we have practiced restraint in the use of our taxing powers and will continue to do so in the future. Property tax increases in recent years have been directly attri- butable to our extensive sewer rehabilitation and street improvement programs. In addition,.unlike most surrounding communities, Deerfield does not have a utility tax. In approving this budget, we will add one employee each to the Water and Sewer Divisions of the Public Works Department. This..reflects the first increase in man- power in these respective divisions in over.fourt:een years, and directly relates to the new water reservoir and pumping station west of the tollway and the sanitary sewer excess flow treatment facilities under construction along the West Fork. How- ever, there will be no increases in sewer or water rates. The Police Department will maintain its present strength of 35 sworn officers. We will continue the Community Service Officer program begun last year. The demand for non - emergency police officers continues to rise. Using non -sworn personnel for such assignments will result in more cost effective use of police officers, thereby improving the level of service to the community. To remain competitive in the municipal market, there will be a 5% increase in base wages for all employees. This salary adjustment is consistent with the second year settlement negotiated last year with the Police Union. As well as continuing the Senior Subsidy Program in the amount of $15,000, the Village has agreed to an additional $15,000 contribution to the Deerfield Park Dis- trict for senior citizen services. This will offset the money which had been donated annually by West Deerfield Township prior to the termination of Federal Revenue Sharing. The Village has a rather ambitious Capital Improvement Program scheduled for fiscal year 1987 -88. Major projects include: - acquisition of right -of -way and final design of the Access Avenue improvement in the Village Center. After many years of planning and exhaustive efforts to seek Federal funds, it appears this project will be under construction by early Spring of 1988. - continuation of the Street Rehabilitation Program and Phase II of the Sanitary Sewer Improvement Program. These on -going capital projects are critical to the future well -being of our community. - extension of Pfingsten Road north of Lake -Cook Road and construction of the Kates Road overpass. This improvement will do much to alleviate the traffic congestion at the Lake - Cook /Waukegan Roads intersection. - construction of a new Public Works /Park District garage at the existing site and development of the 13 acre recreational area in the Brickyards. These joint projects reflect a spirit of cooperation between both units of govern- ment that will pay dividends to the general public. - completion of the public improvements under Special Assessment #116 in the Hovland Subdivision. This project will complete street work in the single - family residential area at the northeast corner of Wilmot and Lake -Cook Roads. - extensive maintenance and repair at the Wastewater Reclamation Plant. As one of the few municipalities in this area that operates its own treatment facility, we must be diligent in protecting that capital investment. The above projects are possible due to financial planning which has allowed us to leverage Village funds with Federal grants, Tax increment Financing and direct contributions from developers. In summary, this budget is the work of many people, both elected and appointed to serve you, the residents of Deerfield. It represents a good balance among what are oftentimes competing priorities... providing for various services expected by residents and holding the line on taxes. We are indeed fortunate to be in a sound financial position, having lived within our resources for many years. Our objective will be to maintain that position, while continuing to provide the high quality services our residents have come to enjoy and expect. BERNARD FORREST Mayor April 20, 1987 ,a� 0 -87 -13 ORDINANCE Trustee Marty moved, seconded by Trustee Marovitz, AMENDING WAGE AND that the rules be waived to permit passage of the SALARY PLAN ordinance on first reading. Motion carried unanimously. Mayor Forrest stated that all salaries are indicated in the Ordinance. As part of the employment arrangement with the Village Manager, he was requesting the board to authorize a deferred compensation payment on the Manager's behalf in the amount of $4,000 to be paid in regular install- ments to ICMA Deferred Compensation over the next 12 months and the Ordin- ance would read $72,500. Trustee Marovitz moved, seconded by Trustee Marty, that the Ordinance Amending the Wage and Salary Plan of the Village of Deerfield for fiscal year 1987 -88, including the $4,000 deferred compensation payment to the Village Manager, be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) SWEARING IN Naomi Clampitt, Village Clerk, administered the CEREMONIES oath of office to Cynthia J. Marty, Edwin B. Seidman and J. Robert York to another term as Trustees for the Village of Deerfield. Meeting recessed at 8:40 P.M. and resumed at 8:50 P.M. SAFETY COUNCIL - Discussion of a stop sign at Warwick Drive and INSTALLATION OF Walden Lane was held. Sheila Stanger, Chairman STOP SIGNS of the Safety Council, reported on the Council's recommendation for a four way stop sign at this area. The consensus of the Board was that a stop sign was inappropriate and would not solve the traffic problem. They suggested the Police Department patrol Warwick to ticket traffic violators and determine what is causing such heavy traffic in that area. Trustee York moved, seconded by Trustee Swanson, that the Recommendation of the Safety Council regarding installation of a four way stop sign at Warwick Drive and Walden Lane be accepted. Motion failed by the following vote: AYES: Marty, Seidman (2) NAYS: Marovitz, Rosenthal, Swanson, York (4) A separate discussion of a stop sign at Portage Pass and Summit Drive commenced. Barbara Kuhn, representing the North Trail Homeowners Association, expressed the concern of the North Trail residents. The Board recommended the police patrol the North Trail to deter motorists from speeding in the area. Trustee Marty moved, seconded by Trustee Marovitz, that the Recommendation of the Safety Council regarding installation of a stop sign at Portage Pass for Summit Drive be accepted. Motion failed by the following vote: AYES: None (0) NAYS: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) MANPOWER COMMISSION Mayor Forrest announced the appointment of Lee Rose to the Energy Advisory Committee for a term expiring at the end of 1987. Trustee Seidman moved, seconded by Trustee Marty, that the appointment be approved. Motion carried unanimously. SPECIAL USE - Joseph Krusinski, representing Holy Cross Church, HOLY CROSS EXPANSION displayed a sketch of the site and proposed gymnasium /parish center. Mr. Robert Sandy, who lives on Elder Lane across the street from Holy Cross Church, appeared before the Board to seek assurance that the new center would not be scheduling events with loud amplified music disturbing the neighborhood at late hours. The Board agreed that all Village regulations regarding curfew hours would be strictly enforced. i I Trustee Rosenthal moved, seconded by Trustee York that the Recommenda- tion of the Plan Commission regarding expansion of Special Use, Holy Cross Church be approved and the Attorney directed to prepare the necessary ordinance. Motion carried unanimously. SPECIAL USE - Trustee Marovitz moved, seconded by Trustee Marty, NOBLE - 107 KENMORE that the Recommendation of the Plan Commission regarding Special Use Planned Residential Development / Resubdivision - Noble (107 Kenmore) be approved. Motion carried unanimously.. CONSENT AGENDA 0 -87 -14 ORDINANCE Ordinance granting resubdivision (PRD), 1430 RESUBDIVISION (PRD) Lake -Cook Road (Orlando). 1430 LAKE -COOK ORLANDO RESTAURANT PARKING Ordinance amending zoning ordinance regarding REQUIREMENTS restaurant parking requirements. First reading. 0 -87 -15 ORDINANCE SPECIAL USE - MULTIPLEX RESTAURANT Trustee Seidman move to permit passage of carried unanimously. Ordinance granting Special Use for a restaurant at the Multiplex facility, Lake -Cook Plaza. Second reading. 3, seconded by Trustee Marty, that rules be waived the Orlando ordinance on first reading. Motion Trustee Marty moved, seconded by Trustee Seidman, that the.Consent Agenda be approved and the ordinances be adopted. Motion carried by the :rollowing vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)' NAYS: None (0) STOP SIGNS IN NORTH Ordinance regarding stop signs at Mountain Drive TRAILS SUBDIVISION and Summit Drive and Mountain Drive and Portage Pass. First reading. RIGHT -OF- WAY /ALLEY Trustee Marovitz asked to abstain from considera- BETWEEN CENTRAL AND tion of this request. Petitioners -were- advised OSTERMAN the Village wants to retain ownership of- the referenced property until such time when a suitable redevelopment plan is presented. The Village has no objection to petitioners' use of the alley and appreciates their efforts. -,in cleaning up that area. The Village would be happy to assist petitioners in developing a master plan for the property. AMENDMENT /CABLE TELEVISION FRANCHISE AGREEMENT 0 -87 -16 ORDINANCE FOR RESUBDIVISION (PRD) KRAFT, 1425 GORDON Trustee Marty moved, seconded by Trustee Marovitz to table this matter. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Swanson, that the rules be waived to permit passage of the ordinance on first reading. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marty, that the ordinance granting resubdivision (PRD), Kraft, 1425 Gordon Terrace, be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) DEERCREST Trustee Marty moved, seconded by Trustee Seidman, DEVELOPMENT that second reading of the Ordinance Amending the Zoning Map re: Accessory Uses in Residential PUD's; Ordinance Amending Zoning Map re: Deercrest Housing Development; and Ordinance re: Final Development Plan, Deercrest Housing Development be tabled. Motion carried unanimously. ' i t APPOINTMENT OF Trustee Marty moved, seconded by Trustee Marovitz, AUDITORS FOR that Karrison & Byrne be appointed Village 1986- 1987AUDIT Auditors at a fee not to exceed $10,100. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) 0 -87 -17 ORDINANCE Trustee Seidman moved, seconded by Trustee AUTHORIZING POLICE Marovitz, that rules be waived to permit passage DEPT. PERSONNEL of the ordinance on first reading. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marovitz, that the Ordinance Amending Municipal Code regarding Authorized Personnel in the Police Department be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF CONTRACT - A recent load test of the emergency EMERGENCY GENERATOR the Village Hall /Police Department contractors were generator. The Inc. be awarded potential was not fully utilized. contacted to submit bids to effectively Chief of Police recommended J. R. Brown the contract. generator in indicated its Two electrical use the Electrical, Trustee Swanson moved, seconded by Trustee Rosenthal, that a contract to enlarge the emergency system coverage at the Police Department /Village Hall be awarded to J. R. Brown Electric Inc. in an amount not to exceed $9,405.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) DISCUSSION ITEM Herb Landon, Chairperson of the West Skokie Drainage District, spoke before the Board and announced that the Lake County Board, on the following day, would be considering a proposal to establish an urban storm water management plan. It would be a county -wide plan which would, by adoption of legislation, provide for dissolution of all drainage districts. The West Skokie Drainage District is on record opposing this action and requested the Village Board to do the same.. Mayor Forrest stated that he had written a letter which would be sent to Waukegan the following day, expressing concern over the proposed plan and Deerfield's opposition to it. Mr. Landon gave a brief report on the Drainage District's progess in Deerfield. He indicated that actual cleaning of the creek would start this Fall or early Winter, and that the Drainage District may be coming in for a loan. He indicated there would be an additional special assess- ment and increased maintenance. There being no further business, upon motion by Trustee Marty, seconded by Trustee Seidman, the meeting was adjourned at 10:10 P.M. TEST: Vil age C1 k -4- APPROVED: Mayor