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12/15/1986December 15, 1986 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk, in the Council Chamber of the Village Hall on Monday, December 15, 1986 at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor James L. Marovitz Cynthia J. Marty Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Village Attorney James K. Stucko. Trustee Marovitz suggested that the minutes relating to the discussion of the interconnect road between Lake Cook Plaza and Deerbrook Shopping Center be clarified to indicate that each shopping center would be responsible for removal of one parking space. Trustee Rosenthal moved, seconded by Trustee Seidman, that the minutes of the previous meeting with the clarification be approved. Motion carried unanimously. BILLS AND PAYROLL Trustee Seidman moved, seconded by Trustee Marty, that the Bills and Payroll be accepted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) Trustee Marty moved, seconded by Trustee York, that the Treasurer's Report be accepted. Motion carried unanimously. PRESENTATION OF Mayor Forrest presented, together with his wife CLOCK BY MAYOR Joan and son Sean, a hand carver oak clock to be hung in the Village Hall. The Sift was given to the Village by the Forrest family in appreciation of the many happy years they have lived in Deerfield. MANPOWER COMMISSION Mayor Forrest announced the following appoint- ments: Melliney Saltarelli- reappointed to the Village Center Development Commission; John Sanner, Herbert Kessel and Richard Kamerman, Cable Advisory Board. Trustee Marty moved, seconded by Trustee Rosenthal, that the appoint- ments be approved. Motion carried unanimously. DEERFIELD STATE BANK The Plan Commission approved the petitioner's plan SPECIAL USE /REZONING for completion of the second floor of its existing building subject to several stipulations that dealt primarily with the parking area and the attendant landscaping. Mayor Forrest strongly recommended that the fence between the Villaqe Market and the bank be permanently removed. Time limits for the revisions to the parking area were also discussed. Trustee Seidman moved, seconded by Trustee Rosenthal, that the . Recommendation of the Plan Commission regarding Deerfield ,State Bank request for amendment of Special Use /Rezoning /Amendment of Comprehensive Plan for expansion of its second floor be approved including all the stipulations the Plan Commission recommended plus the stipulation that the parking situation be reviewed within one year. Motion carried unanmimously. TREASURER'S REPORT Finance Director George Valentine reported that the Revenues and expenditures 12 month sales tax are as anticipated. average is up about 3.5 %. The Village has replaced the overnight repurchase agreements with NOW and money market accounts that perform better than the agreements. Trustee Marty moved, seconded by Trustee York, that the Treasurer's Report be accepted. Motion carried unanimously. PRESENTATION OF Mayor Forrest presented, together with his wife CLOCK BY MAYOR Joan and son Sean, a hand carver oak clock to be hung in the Village Hall. The Sift was given to the Village by the Forrest family in appreciation of the many happy years they have lived in Deerfield. MANPOWER COMMISSION Mayor Forrest announced the following appoint- ments: Melliney Saltarelli- reappointed to the Village Center Development Commission; John Sanner, Herbert Kessel and Richard Kamerman, Cable Advisory Board. Trustee Marty moved, seconded by Trustee Rosenthal, that the appoint- ments be approved. Motion carried unanimously. DEERFIELD STATE BANK The Plan Commission approved the petitioner's plan SPECIAL USE /REZONING for completion of the second floor of its existing building subject to several stipulations that dealt primarily with the parking area and the attendant landscaping. Mayor Forrest strongly recommended that the fence between the Villaqe Market and the bank be permanently removed. Time limits for the revisions to the parking area were also discussed. Trustee Seidman moved, seconded by Trustee Rosenthal, that the . Recommendation of the Plan Commission regarding Deerfield ,State Bank request for amendment of Special Use /Rezoning /Amendment of Comprehensive Plan for expansion of its second floor be approved including all the stipulations the Plan Commission recommended plus the stipulation that the parking situation be reviewed within one year. Motion carried unanmimously. 17 9 VCDC - DEERFIELD STATE BANK Bank's parking and unanimously. Trustee Seidman moved, seconded by Trustee Rosenthal, that the Recommendation of the Village Center Development Commission re Deerfield State building expansion be accepted. Motion carried GRAHAM SUBDIVISION Upon inquiry from Trustee Marovitz, the Board was 930 BRAND LANE assured that some provision would be made on site to retain the private storm sewer system in existence on Brand Lane. It would comply with the subdivision code. Trustee Marty moved, seconded by Trustee Marovitz, that the Recommendation of the Plan Commison regarding division of the property at 930 Brand Lane, Graham Subdivision, into two lots be approved. Motion carried unanimously. PUD /SPECIAL USE Trustee Marty moved, seconded by Trustee York, MEDICAL OFFICES that the Recommendation of the Plan Commission 707 LAKE COOK ROAD regarding the Flodstrom request for an I -1, PUD and Special Use for Medical Offices, 707 Lake Cook Road be approved and the Attorney directed to prepare the necessary ordinance. Motion carried unanimously. VCDC - VILLAGE Dave Arnold. 856 Osterman, appeared before the CENTER PROJECT Board and gave his views on the Village Center Project. He related the experience of a close family member whose business in a neighboring community was unafavorably affected by TIF. Unless the Village moved quickly on the project, Mr. Arnold was apprehensive that the same adverse situation might occur in Deerfield. Mayor Forrest read a statement regarding the Tax Increment Financing for the Villaae Center (copy attached hereto and made a part of the record): Trustee Marty moved, seconded by Trustee Swanson, to accept the report and recommendation of the VCDC regarding the Village Center Project Area. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Swanson, that the rules be waived for first reading of the following ordinances: Ordinance Adopting and Approving Tax Increment'Redevelopment Plan and Project; Ordinance Designating a Redevelopment Project Area and Adopting Tax Increment Allocation Financing; and. Ordinance Authorizing the Allocation of Sales Tax Receipts for use within a Redevelopment Project Area. Motion carried unanimously. ORDINANCE 0- 86 -66' TAX INCREMENT r.F,DE'vLLCP :ENT PLAN Trustee Marty moved, seconded by Trustee Rosenthal, that the ordinance adopting and approving the tax increment redevelopment plan and project be accepted. Motion carried by the following vote:. AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson,; York (6) NAYS : ' None W ORDINANCE 0 -86 -67 Trustee Seidman moved, seconded by Trustee REDEVELOPMENT AREA/ Marovitz, that an ordinance designating a TAX INCREMENT redevelopment project area and adopting tax FINANCING increment allocation financing be adopted. Motion carried by the following vote: 11 1 1 1 1 AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) ORDINANCE 0 -86 -68 Trustee Marovitz moved, seconded by Trustee ALLOCATION OF SALES Seidman, that the ordinance authorizing the TAX RECEIPTS allocation of sales tax receipts for use within a redevelopment project area be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) CONSENT AGENDA Trustee Seidman moved, seconded by Trustee Marty, that rules be waived for first reading of ordinance approving final plat, Sayre Resubdivi- sion. Motion carried unanimously. M ORDINANCE 0 -86 -63 Ordinance amending Lake -Cook Plaza Shopping Center PUD /BAY STREET PUD /Bay Street Restaurant.' Second reading. RESTAURANT ORDINANCE 0 -86 -64 Ordinance approving final plat, resubdivision, FINAL PLAT/ 1516 Rosewood Avenue,. .first reading waived. RESUBDIVISION/ 1516 ROSEWOOD Trustee Seidman moved, seconded by Trustee Marty that the Consent Agenda be approved, including adoption of the ordinances. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) BRICKYARDS PROPERTY SALE - FLODSTROM unanimously. Trustee Marovitz moved, seconded by Trustee Marty, that the Brickyards property sale to Mr. Flodstrom be removed from table. Motion carried An amendment to the rider to the real estate contract contained two points. The Village is obligated to assure the purchaser that it has good title to the property and that purchaser will be able to use it for intended purposes. The Village requested that the purchaser grant certain easements for construction and utilities. The petitioner requested that his obligation to close be contingent upon his ability to obtain the same assurances from his contract purchaser. Trustee Seidman moved, seconded by Trustee Marty, that the Mayor be authorized to execute the contract with Sven.Flodstrom,re sale of property in the Brickyards. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) EXCESS LIABILITY Finance Director George Valentine noted that in INSURANCE POOL comparing the alternative to joining the insurance pool HELP, if the Village would issue a $1 million ten year judgment funding bond, the cost would be $135,000 per year. If the bond were issued by HELP, the Village's portion would be approxi- mately 3 -1/2% or about $4,700. Trustee Marty moved, seconded by Trustee Marovitz, that the resolution for the Village to participate in the excess liability insurance pool be passed and the Mayor authorized to sign the contract. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) ORDINANCE 0 -86 -65 Trustee Seidman moved, seconded by Trustee ABATEMENT OF TAX Marovitz, that rules be waived for first reading LEVY of ordinance regarding abatement of tax levy. Motion carried unanimoulsy. Finance Director Valentine stated that the property tax abatement being considered arises because the Village has money in other areas which it intends to utilize instead of the funds provided by the property tax levy. With this abatement, the total tax levy for 1986 amounts to a levy that is 1% lower than last year. Trustee Marty moved, seconded by Trustee Seidman, that the ordinance regarding abatement of tax levy be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AMENDING MUNICIPAL The Fire Department has recommended amending the CODE RE OBSTRUCTION Municipal Code to clarify the responsibility of OF FIRE HYDRANTS homeowners to maintain the landscaping around hydrants. The Department recommends the hydrant to be accessible and visible from the street and allow for a 2 foot radius around it. Trustee Marty moved, seconded by Trustee Rosenthal, that the Attorney be directed to prepare an amendment to the Municipal Code clarifying the landscaping responsibility of homeowners regarding fire hydrants. Motion carried unanimously. INTERGOVERNMENTAL Trustee Seidman moved, seconded by Trustee Martv_, AGREEMENT - MOBILE that the Mavor be authorized to sign an Inter - DATA COMMUNICATIONS governmental Agreement between the City of Lake Forest, Village of Deerfield and the Deerfield- Bannockburn Fire Protection District for a Mobile Data Communications System. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) DISCUSSION ITEMS: Park District has informed Villagers it cannot ICE SKATING turn on the lights at Jewett Park for ice skating until the Village Board decides its petition for a Special Use. The Plan Commission's recommendation will be coming before the Board in January. In the meanti'ng, the Park District can string lights to allow night skating. RED ROOF INN Village Manager Franz noted that there has been. discussion for some time about settlement of the Red Roof Inn suit. A proposal for settlement has come before the Board and direction is needed for the attorney to settle this matter. Trustee Seidman moved, seconded by Trustee Marty, that the Attorney be directed to prepare a settlement proposal for Red Roof Inn. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) LAND SWAP /ANNEXATION Trustee Marty moved, seconded by Trustee Marovitz, AGREEMENT that the Village staff prepare the necessary documents for annexation of the Gun Club property. Motion carried unanimously. There being no further business, upon motion of Trustee Rosenthal,. seconded by Trustee Seidman, the meeting adjourned at 9:25 P.M. A P OVED: er Mayo A TEST: Vill e C1 Cn . E f MAYOR FORREST'S STATEMENT ON TAX INCREMENT FINANCING FOR THE VILLAGE CENTER DECEMBER 15, 1986 For at least the last twenty years, there have been several attempts to upgrade and redevelop parts of our Central Business District: We now find that a window of opportunity has been opened to assist us in accomplishing an improvement without impacting our taxpayers and Central Business District property owners. Unfortunately, that window closes on December 31st so that action on setting up the proposed Tax Increment Financing District must be accomplished tonight. We certainly agree with the school districts' assessment that excellent schools are a necessity and that they must be kept financially viable in order to provide quality education. We do not agree that the downtown Tax Increment Financing District will have a negative impact on any of our taxing bodies. In addition, while District #109's financial problemis immediate, any affect on the District - positive or negative will be longer term. To review = very little new development has occurred in the Village Center over the past twenty years. This has been evidenced by the rather minor increases in- assessed valuations during that same period, and by the fact that the current assessed valuation of the Village Center is only $9,896,435, 3.5% of the School District's total assessed valuation. In spite of the fact that we have experienced increased sales tax receipts due to expanded retail in outlying shopping.centers, our overall sales tax revenue increased only 2% in the past year. Although specific numbers are not available from the State, we can only conclude that sales tax re- ceipts have declined in the Village Center due to a lack of redevelopment. There are additional..facts which:.must be considered in connection with our plans to use Tax ;Increment Financing: 1. All indications are that, without some financial participation by the Village, redevelopment of the Village Center simply will not occur. The alternative to TIF is to continue.a policy of "waiting and hoping" for redevelopment. Private reinvestment hasn't occurred thus far, and is unlikely to occur on its own in the future. 2. Redevelopment, as we envision it, will not affect the district's enrollment or operating costs. Even with the possible multi - family development.proposed for the area, we expect no increased burden on any-of the other taxing districts. t Mayor Forrest - 12/15/86 Page 2. 3. Based on conservative projections of new development in Deerfield - exclusive of the Village Center - we estimate that the assessed valuation will increase by approximately $20 - $25 million over the next five -year period. The earliest increase will occur with the occupancy of the 1717 Deerfield Road building, scheduled for May 1, 1986. Also, the Village anticipates that within two years, surplus funds from the Lake -Cook Road TIF District will be allocated to all local taxing bodies. .This will amount to a direct cash outlay and is a good example of how TIF can work successfully. It should be understood that, in addition to the real estate tax increment, the Village will be allocating a portion of its sales tax to the Village Center re- development project.. This significantly increases our financial commitment, and affects the Village':s general operating funds, as well. Nevertheless, the short term sacrifices are justifiable and acceptable in light of the long -term benefits TIF can provide the total community. To reiterate; if Deerfield is to be successful in addressing the problems of the Village Center, the time to act is now. Never before have we had the interest and support -of the private sector, nor the benefits we can garner through the new sales tax legislation that will change after December 31st. Through TIF, all taxing bodies, including the Village, experience a delay in new tax receipts but benefit immeasurably from the long range tax dollars generated by new development. In light of these facts, I am urging the Board this evening to pass the TIF ordinances. I believe we should delay any action on the requests of the school districts to refund'TIF revenue. Rather, we should monitor the TIF program closely and evaluate annually its impact on other taxing districts. It is in everyone's best interest that we maintain open dialogue with all other local governmental bodies and work.together on this project: t )