Loading...
12/01/1986t r'3 ii!' •r DECEMBER 1, 1986 The regular meeting of the Board; -of Trustees of the Village of Deerfield was called to order by'the Clerk, in the Council Chamber of the Village Hall on Monday, December, 1, 1986, at 8:00 P.M. The Clerk called the roll and announced that the following were and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Village Attorney James K. Stucko. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of the previous meeting be approved. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Seidman, approval of the minutes of the November 24, 1986 public hearing on Redevelopment in the Village Center. NORTRAN REPORT Robert Benton, Chairman of the Nortran District Council, reported on the status of transportation matters relevant to the community. Agreements were passed to effect a truce between Nortran and Pace. One was a financial assistance agreement. The second was an intergovernmental agreement between Pace, Nortran and the Northwest Municipal Conference;:. The Municipal Conference developed methods for solving disputes on routing within the Nortran communities. A lease agreement for vehicles was passed which will provide equal identification on vehicles. A facilities agreement was also passed. Metra is becoming interested in the Soo Line. A Metra study indicated it would take $43 million for a series of locomotives and cars for this line. Nortran felt it should operate for several years without additional cars. Metra is now looking at a bare bones operating cost; asphalt platforms, no stations and parking lots which are basically gravel and provided by the Villages or, in some cases, by.private developers. The line would stop in Mundelein, providing service to Aptakisic and Buffalo Grove. Eventually the Soo Line would go all the way to Antioch. There will be a meeting of communities interested in this proposal and Nortran will be promoting support for this project. Mr. Benton stated that the RTA is still very much interested in a train station on Lake -Cook Road. Mayor Forrest noted that there has been no recent contact between the Village and RTA on this matter. MANPOWER COMMISSION Mayor Forrest annouced the following appointments: Plan Commission - Edna Schade and Herbert Sundmacher, reappointed to three year terms; Board of Zoning Appeals - Alan Garfield, reappointed to a five year term; Police Pension Board - John Cooper, reappointed as Chairman to a two year term; Board of Building Appeals - Maury Lipowich, reappointed to a five year term; Youth Council Rosemary Sazonoff, Patricia Stryker and Donna Small, reappointed to three year terms, Ida Greenfield to fill unexpired term to 1988; Human Relations Commission - Coralee Schwartz, three year term; - Safety Council - Sheila Stanger, Chairman, William Luke, Jr. Daniel Garramone - three year terms; Energy Advisory Council - A. Charles Scott, Chairman, Christopher Strong - three year terms; Village Center Development Commission - Fred Goldberger - reappointed to a three year term; Manpower Commission - Julie Morrison, reappointed to a three-year term. Trustee Marovitz moved, seconded by Trustee Seidman, that the appointments be approved. Motion carried unanimously. FINAL PLAT - SAYRE Trustee Marty moved, seconded by Trustee Marovitz, 1516 ROSEWOOD AVENUE that the recommendation of the Plan Commission regarding the Sayre Final Plat, Resubdivision, 1516 Rosewood Avenue be accepted and the Attorney directed to prepare an ordinance. Motion carried unanimously. 'Present: Bernard Forrest, Mayor James L. Marovitz Cynthia J. Marty Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Village Attorney James K. Stucko. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of the previous meeting be approved. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Seidman, approval of the minutes of the November 24, 1986 public hearing on Redevelopment in the Village Center. NORTRAN REPORT Robert Benton, Chairman of the Nortran District Council, reported on the status of transportation matters relevant to the community. Agreements were passed to effect a truce between Nortran and Pace. One was a financial assistance agreement. The second was an intergovernmental agreement between Pace, Nortran and the Northwest Municipal Conference;:. The Municipal Conference developed methods for solving disputes on routing within the Nortran communities. A lease agreement for vehicles was passed which will provide equal identification on vehicles. A facilities agreement was also passed. Metra is becoming interested in the Soo Line. A Metra study indicated it would take $43 million for a series of locomotives and cars for this line. Nortran felt it should operate for several years without additional cars. Metra is now looking at a bare bones operating cost; asphalt platforms, no stations and parking lots which are basically gravel and provided by the Villages or, in some cases, by.private developers. The line would stop in Mundelein, providing service to Aptakisic and Buffalo Grove. Eventually the Soo Line would go all the way to Antioch. There will be a meeting of communities interested in this proposal and Nortran will be promoting support for this project. Mr. Benton stated that the RTA is still very much interested in a train station on Lake -Cook Road. Mayor Forrest noted that there has been no recent contact between the Village and RTA on this matter. MANPOWER COMMISSION Mayor Forrest annouced the following appointments: Plan Commission - Edna Schade and Herbert Sundmacher, reappointed to three year terms; Board of Zoning Appeals - Alan Garfield, reappointed to a five year term; Police Pension Board - John Cooper, reappointed as Chairman to a two year term; Board of Building Appeals - Maury Lipowich, reappointed to a five year term; Youth Council Rosemary Sazonoff, Patricia Stryker and Donna Small, reappointed to three year terms, Ida Greenfield to fill unexpired term to 1988; Human Relations Commission - Coralee Schwartz, three year term; - Safety Council - Sheila Stanger, Chairman, William Luke, Jr. Daniel Garramone - three year terms; Energy Advisory Council - A. Charles Scott, Chairman, Christopher Strong - three year terms; Village Center Development Commission - Fred Goldberger - reappointed to a three year term; Manpower Commission - Julie Morrison, reappointed to a three-year term. Trustee Marovitz moved, seconded by Trustee Seidman, that the appointments be approved. Motion carried unanimously. FINAL PLAT - SAYRE Trustee Marty moved, seconded by Trustee Marovitz, 1516 ROSEWOOD AVENUE that the recommendation of the Plan Commission regarding the Sayre Final Plat, Resubdivision, 1516 Rosewood Avenue be accepted and the Attorney directed to prepare an ordinance. Motion carried unanimously. LAKE COOK PLAZA, The number and position of signs to be used by Bay PUD - BAY STREET Street restaurant were discussed. Lawrence Kahn, RESTAURANT represent.ing.the petitioner, displayed a prototype plan of the restaurant indicating the style and position of the signs. First reading of the ordinance. Bruce Bachman, one of the general partners of Lake -Cook Plaza, spoke before the Board and stated that the straightening of the entrance to Lake -Cook Plaza, which was included in the Plan Commission's recommendation, would be the responsibility of Bay Street restaurant. The issue relating to the interconnect road between Lake -Cook Plaza and Deerbrook Shopping Center was raised. Mr. Bachman stated that the owners of Lake -Cook Plaza do not favor the road being opened to the public since it would pose safety problems. After further discussion, Mr. Bachman agreed that the emergency sign be replaced with a stop sign on a trial basis for a period of 90 to 120 days to be monitored by the two shopping center owners and the Police Department. He also agreed that one parking space be removed. Mayor Forrest noted that the Deerbrook owners would be contacted about the trial period and requested to eliminate one parking space to help visibility at this location. ORDINANCE 086 -62 Trustee Seidman moved, seconded by Trustee Marty, SPECIAL USE - that the ordinance amending the Special Use re BELDEN'S DELI Belden's Deli in the Deerfield Commons be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None SALE OF BRICKYARDS Mayor Forrest requested that this matter be tabled PROPERTY - FLODSTROM until the next meeting. DRIVEWAY WIDTH VARIATION - 125 KENMORE AVENUE Mr. Tannenbaum, petitioner, a driveway variation. Sinc in the past few months, the Trustee Rosenthal moved, second by Trustee Seidman, to remove this item from the table. Motion carried unanimously. appeared before the Board to discuss his request for a similar driveway variation request had been denied Board could not justify granting petitioner's request. Trustee Swanson moved, seconded by Trustee Rosenthal, that the request for a drive- way width variation at 125 Kenmore Avenue be denied with the exception of the one foot between the sidewalk and the property line, and the petitioner directed to remove that portion of the driveway from the sidewalk to the street. by May 1, 1987. Motion carried unanimously. PHASE 2A - Village Engineer James Soyka summarized the information SANITARY SEWER on the four separate contracts contained in Phase 2A IMPROVEMENTS of the Sanitary Sewer Improvements. Trustee Marty moved, seconded by Trustee York, that a contract for sanitary sewer improvements, northwest quadrant, be awarded to J. R. Myers in an amount not to exceed $2,020,000. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None Trustee Seidman moved, seconded by Trustee Marty, that a contract for the Deerfield pumping station be awarded to Joseph Henderson & Son in an amount not to exceed $1,668,000. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None Trustee Seidman moved, seconded by Trustee Marty, that a contract for the Wilmot Road pufi,ping station be awarded to Joseph Henderson & Son in an amount not to exceed $380,000. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None 76 Trustee Marty moved, seconded by Trustee Seidman, that a contract for sewage treatment plant improvements be awarded to Joseph Henderson & Son in an amount not to exceed $425,000. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None Mayor Forrest noted that the Village was disturbed by the bids received for the above projects since the engineering estimates by Baxter and Woodman were con- siderably lower. The original engineering fee was $136,000 and another fee was received bringing the total to $276,000. The Board was concerned that an error was made in estimating and Baxter and Woodman was taking advantage of that by charging a higher fee. Dr. Hal Sundin, President of Baxter and Woodman, consulting engineers for Phase 2A of the Sanitary Sewer Improvement Program, appeared before the Board and dis- cussed the two fees his firm presented in connection with this project. The . original design fee did not include engineering costs relating to street improve- ments which were added to the overall project. The most recent engineering cost estimate was submitted to the Village before the bids were opened, prior to any knowledge of what the bidding climate would be. The figures presented are now all inclusive covering all of the services that may be required. The figures are not to exceed and could be lowered to the extent the Village staff could assist the inspectors. Dr. Sundin stated that there were four reasons why the bids were higher than expected. 1) A great number of significant projects has reduced the number of potential contractors and this has affected the price of the bids; 2) increase in cost of equipment; 3) added features to design of the Deerfield Road pumping station; and 4) underestimating the scope and cost of the project. The Board then discussed the engineering contract in connection with the sewer projects. Trustee Marty moved, seconded by Trustee Seidman, that Baxter and Woodman be retained for construction engineering services in an amount not to exceed $276,000. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None ENGINEERING SERVICES James Soyka reviewed the additional engineering im- SOUTH LEG - PFINGSTEN provements the Cook County Highway Department requested. ROAD /LAKE -COOK ROAD These include a Lake -Cook Road right turn lane to go south on Pfingsten Road, resurfacing on the south leg of Pfingsten between Lake -Cook Road and the Edens Spur, and 50% of the traffic signal installation at Lake -Cook and Pfingsten Roads. The Highway Department has agreed to fund $355,000 for the improvements, provided the Village of Deerfield is responsible for the design and construction engineering. Trustee Marty moved, seconded by Trustee Marovitz, that the Mayor be authorized to sign a contract with the Ciorba Group to provide the design for additional improvements to the Pfingsten /Lake -Cook Road south leg, in -an amount not to exceed $39,612.90. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6). NAYS: None EXCESS LIABILITY Finance Director George Valentine gave a report on a INSURANCE POOL high level excess liability pool with the Village might consider. He noted that Deerfield has no umbrella insurance coverage. In the event of a major loss for which the Village is found liable, it has no coverage beyond its power to issue judgment funding bonds. An option currently available to the Village is High Level. Excess Liability Pool (HELP) currently being formed by a group of potentially 33 cities looking for alternative methods to the conventional commercial insurance market. Mr. Valentine discussed the various aspects of-HELP and stated that a final decision to join the Pool is needed by the next Board meeting. 77 1, 1 Mayor Forrest acknowtedged-' receipt of the material on the Pool and requested that the item be put on the agenda for the next Board meeting. He also mentioned reading about a case dealing with provision of insurance. It appeared that if a community did not have insurance, it did no delegate its responsibility and there- fore was not responsible. The Mayor requested the Village Attorney to research this case. DISCUSSION ITEMS Act that stated Home Rule requested the Attorney to any money if not governed Mr. Valentine to research Trustee York discussed an article that appeared in the Chicago Tribune on the Prevailing Wage Rate communities are not governed by this Act. Trustee York look into the question of whether the Village could save by the Prevailing Wage Rate Act. The Mayor also directed this matter. There being no further business, upon motion of Trustee Rosenthal, seconded by Trustee Marty, the meeting was adjourned at 9:25 P.M. ATTEST: VIllagg Clery APPROVED: MAYOR 1 1 1