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11/03/1986�7 November 3, 1986 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor, in the Council Chamber of the Village Hall on Monday, November 3, 1986 at 8:00 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York Absent: James L. Marovitz Cynthia J. Marty and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Village Attorney James R. Stucko. Trustee Swanson requested that the minutes of the previous meeting be amended to read as follows. The second sentence of the paragraph on Finance - Departmental Objectives should read "Finance Department has invested 102% of Village funds." Line 6 in the first paragraph on Drainage Problems - Chestnut and Williams should read "Mr. Soyka stated that the residents equate street flooding with sanitary sewer backup." Trustee Seidman moved, seconded by Trustee.Rosenthal, that the minutes of the previous meeting as amended be approved. Motion carried unanimously. ENGINEERING - Village Engineer Sovka discussed the Status Report DEPARTMENTAL 1986 Engineering Objectives which had been sub - OBJECTIVES mitted to the Board. Subsequent to his written report he added that the State has completed the storm sewer work disconnecting the 11 inlets along Waukegan Road from the Chapel Court storm sewer system and reconnecting it to the drain system to the north at no cost to the Village. Mr. Soyka responded to inquiries on specific items contained in his Status Report. 50 -50 Sidewalk Program - The budget for this program was almost completely exhausted. A few residents were not able to participate this year but can be accommodated next year. North Trails Subdivision - There has been some ponding in this area. Disconnected downspouts have caused a little flooding but the parties involved have been advised on how to correct the problem. Pfingsten Road Extension - County has added some improvements to southern leg of Pfingsten which they will fund. The Village is requested to pay for the design and the County will fund $355,000 for construction improvements. Brickyard Relief Interceptor Sewer - New sewer is carrying more water than was anticipated. Department may do some further monitoring of this project. We -Go Trail - Downstream storm sewers have inadequate capacity. This is a major problem and will cost millions of dollars to relieve. Deerfield Road Underpass - The underpass needs some long range improvements. The Soo Line Railroad is responsible for this area. Mr. Soyka is pressing them for a commitment. SPECIAL USE - Mayor Forrest stated that the minutes of the Plan BELDEN'S DELI Commission on petitioner's request point out an ordinance that may cause problems later. The ordinance exempts petitioner from providing additional parking providec: the building is not expanded. The Mayor felt the Plan Commission should review that ordinance and make a recommendation regarding it. Trustee Seidman moved, seconded by Trustee Swanson, that the Plan Commission review the parking ordinance. Motion carried unanimously. Mr. Lauren Mallon, representing petitioner,. displayed a blueprint of the proposed expansion and improvements to Belden's Deli. They included addition of dry food storage space, an emergency exit, new employee lockers., rearrangement of seating, increase in washroom capacity as well as other general aesthetics. He noted that problems with the Department of Health have been solved. Mr. Mallon was advised by the Board that the need for more parking space for the Deerfield Commons shopping center will have to be addressed in the future. Trustee Seidman moved, seconded by Trustee Swanson, that the Recommendation of the Plan Commission regarding PUD Amendment, Special Use Amendment Belden's Deli be approved and the Attorney directed to prepare an ordinance. Motion carried unanimously. FINAL SUBDIVISION Trustee Swanson questioned.the survey dated July PLAT - TOLLWAY 1, 1986 of the Tollway North subdivision plat that NORTH did not indicate existing Village corporate limits on all sides of the plat. Attorney Stucko stated that the ordinance does not require designation of municipal boundaries even though it is on the periphery and that the annexation documents would take precedence over the survey. Trustee Rosenthal moved, seconded by Trustee Seidman, that the Recommen- dation of the Plan Commission regarding the southern parcel of the Tolllway North /Hyatt Subdivision (Final Plat Approval) be accepted and requested the Mayor to delay signing the plat until it has been approved by the Village Staff and Attorney. Motion carried unanimously. CONSENT AGENDA ORDINANCE 0 -86 -54 Ordinance amending Zoning Ordinance re signs for HOTEL SIGNS hotels. Second reading. ORDINANCE 0 -86 -55 Ordinance amending Special Use, Industrial PUD - SPECIAL USE - ARBOR Arbor Lakes /Embassy Suites. Second reading. LAKES /EMBASSY SUITES ORDINANCE 0 -86 -56 Ordinance authorizing amendment to Special Use and SPECIAL USE - accepting final development plan - Deerbrook FINAL PLAN/ Shopping Center. Second reading. DEERBROOK SHOPPING CENTER ORDINANCE 0 -86 -57 Ordinance amending Zoning Ordinance re private PRIVATE CLUB - clubs - I -1 District. Second reading. I -1 DISTRICT ORDINANCE- 0 -86 -58 Ordinance authorizing Special Use for private SPECIAL USE - . club, Arbor Lakes. Second reading. PRIVATE CLUB /ARBOR LAKES RATE INCREASE First reading of ordinance. FOR TAXICABS DRIVEWAY VARIATION First reading of ordinance. TOLLWAY NORTH Trustee Seidman moved, seconded by Trustee Swanson, that the Consent Agenda be adopted, including adoption of the ordinances. Motion carried by the following vote: AYES: Rosenthal, Seidman, Swanson, York (4) NAYS: None (0) ABSENT: Marovitz, Marty (2) ORDINANCE 0 -86 -59 An appropriate fee for a private club liquor LIQUOR LICENSE - license was discussed.. Trustee Seidman moved, PRIVATE CLUB seconded by Trustee York, that a fee of $3,000 be charged for a private club liquor license. Motion carried unanimously. -2- Trustee Seidman moved, seconded by Trustee Swanson, that the amendment to the Municipal Code re liquor license for private club be adopted. Motion carried by the following vote: AYES: Rosenthal, Seidman, Swanson, York (4) NAYS: None (0) ABSENT: Marovitz, Marty (2) TIME EXTENSION - Trustee Rosenthal moved, seconded by Trustee York, PRELIMINARY PLAT MARSHALL RESUB- that the approval request for extension of time regarding Marshall preliminary plat property, Hazel DIVISION and Prairie, to March 6, 1987 be granted. Motion carried unanimously.' _ AWARD OF BID - Trustee Seidman moved, seconded by Trustee PUBLIC WORKS RADIO Rosenthal, that Fleet Air Communications be COMMUNICATIONS SYSTEM awarded a bid for a high band (VHF) radio system at a cost not to exceed $19,677. Motion carried by the following vote: AYES: Rosenthal, Seidman, Swanson, York (4) NAYS': None (0) ABSENT: Marovitz, Marty (2) DISCUSSION ITEMS: CLASS 4 FIRE RATING Mayor Forrest reported that the Village has been notified that Deerfield has been awarded a Class 4 fire rating. This should mean a considerable rate reduction for commer- cial properties. He was not certain whether this reduction would apply to home properties. The Mayor requested.Staff to check that possibil- ity. He also complimented the Fire and Public Works Departments for working together to accomplish this rating. PARKWAY NORTH Village Manager Franz requested that the minutes SPECIAL USE reflect the Plan Commission filed its report concerning the Parkway North amendment to PUD, Special Use for a hotel. Petitioner has chosen to withdraw that so there will be no further action required. PFINGSTEN EXTENSION- Attorney Stucko reported that as part of AIR RIGHTS Pfingsten Road extended and its connection with Kates Road, the Village will be constructing an overpass over.the railroad-right of way. Negotiations with CMC Realty to purchase the air rights for this overpass has resulted in a final offer of $12,000. Attorney Stucko requested the Board to authorize him to prepare a contract for execution by the Mayor and Clerk for purchase of these air rights. Trustee York moved, seconded by Trustee Swanson, that the Attorney prepare a contract to be executed by the Mayor and the Clerk for purchase of air rights to complete extension of Pfingsten Road over the railroad right of way in an amount not to exceed $12,000. Motion carried by the following vote: AYES: Rosenthal, Seidman, Swanson, York (4) NAYS: None (0) ABSENT: Marovitz, Marty (2) PROPERTY ACQUISITION- Village Manager Franz discussed a cost estimate ACCESS AVENUE received from Donohue & Associates for consultant services and work to be performed by them as an extension of their work to date on Access Avenue. They are asking the Board to authorize the Mayor to sign an extension of that contract for title work, appraisals, plat work and other items at a cost of $45,582.98 in connection with negotiating right of way for Access Avenue improvements. -3- 7a Trustee Sideman moved, seconded by Trustee Swanson, that the Mayor be authorized to sign a proposal by Donohue & Associates, Inc. for professional services in connection with the acquisition of right of way parcels for the Access Avenue improvement project at a cost not to exceed $45,582.98. Motion carried by the following vote: AYES: Rosenthal, Seidman, Swanson, York (4) NAYS: None (0) ABSENT: Marovitz, Marty (2) COLONY POINT - Christopher Strong, president of the Colony Point ROAD REPAIRS Homeowners Association, spoke before the Board and requested that Carlisle Avenue repavement and resurfacing be put on the agenda for next year. He stated Carlisle Avenue is hazardous, unsightly and crumbling. Village Engineer Soyka responded that Carlisle was in competition with other streets that had higher priority this year, but it would be considered for rehabili- tation next year. He mentioned that Carlisle is very wide and very long and it would require about $600,000 to reconstruct it. There was further discussion on methods of reconstruction and the amount of money remaining in the budget for street rehabilitation. It was agreed that reevaluation of work to be done would be conducted in the spring and recommendations made. There being no further business, upon motion of Trustee Rosenthal, seconded by Trustee Seidman, the meeting adjourned at 9:00 P.M. ATTEST: ill ge C1 k 1 A OVED: Mayor -44 =.