11/03/1986�7
November 3, 1986
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Mayor, in the Council Chamber of
the Village Hall on Monday, November 3, 1986 at 8:00 P.M. The Clerk
called the roll and announced that the following were
Present: Bernard Forrest, Mayor
Harriet E. Rosenthal
Edwin B. Seidman
Vernon E. Swanson
J. Robert York
Absent: James L. Marovitz
Cynthia J. Marty
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Village Attorney James R. Stucko.
Trustee Swanson requested that the minutes of the previous meeting be
amended to read as follows. The second sentence of the paragraph
on Finance - Departmental Objectives should read "Finance Department has
invested 102% of Village funds." Line 6 in the first paragraph on
Drainage Problems - Chestnut and Williams should read "Mr. Soyka stated
that the residents equate street flooding with sanitary sewer backup."
Trustee Seidman moved, seconded by Trustee.Rosenthal, that the minutes
of the previous meeting as amended be approved. Motion carried
unanimously.
ENGINEERING - Village Engineer Sovka discussed the Status Report
DEPARTMENTAL 1986 Engineering Objectives which had been sub -
OBJECTIVES mitted to the Board. Subsequent to his written
report he added that the State has completed the
storm sewer work disconnecting the 11 inlets along Waukegan Road from
the Chapel Court storm sewer system and reconnecting it to the drain
system to the north at no cost to the Village.
Mr. Soyka responded to inquiries on specific items contained in his
Status Report. 50 -50 Sidewalk Program - The budget for this program
was almost completely exhausted. A few residents were not able to
participate this year but can be accommodated next year. North Trails
Subdivision - There has been some ponding in this area. Disconnected
downspouts have caused a little flooding but the parties involved have
been advised on how to correct the problem. Pfingsten Road Extension -
County has added some improvements to southern leg of Pfingsten which
they will fund. The Village is requested to pay for the design and the
County will fund $355,000 for construction improvements. Brickyard
Relief Interceptor Sewer - New sewer is carrying more water than was
anticipated. Department may do some further monitoring of this project.
We -Go Trail - Downstream storm sewers have inadequate capacity. This is
a major problem and will cost millions of dollars to relieve. Deerfield
Road Underpass - The underpass needs some long range improvements. The
Soo Line Railroad is responsible for this area. Mr. Soyka is pressing
them for a commitment.
SPECIAL USE - Mayor Forrest stated that the minutes of the Plan
BELDEN'S DELI Commission on petitioner's request point out an
ordinance that may cause problems later. The
ordinance exempts petitioner from providing additional parking providec:
the building is not expanded. The Mayor felt the Plan Commission should
review that ordinance and make a recommendation regarding it.
Trustee Seidman moved, seconded by Trustee Swanson, that the Plan
Commission review the parking ordinance. Motion carried unanimously.
Mr. Lauren Mallon, representing petitioner,. displayed a blueprint of the
proposed expansion and improvements to Belden's Deli. They included
addition of dry food storage space, an emergency exit, new employee
lockers., rearrangement of seating, increase in washroom capacity as well
as other general aesthetics. He noted that problems with the Department
of Health have been solved. Mr. Mallon was advised by the Board that
the need for more parking space for the Deerfield Commons shopping
center will have to be addressed in the future.
Trustee Seidman moved, seconded by Trustee Swanson, that the
Recommendation of the Plan Commission regarding PUD Amendment, Special
Use Amendment Belden's Deli be approved and the Attorney directed to
prepare an ordinance. Motion carried unanimously.
FINAL SUBDIVISION Trustee Swanson questioned.the survey dated July
PLAT - TOLLWAY 1, 1986 of the Tollway North subdivision plat that
NORTH did not indicate existing Village corporate limits
on all sides of the plat. Attorney Stucko stated
that the ordinance does not require designation of municipal boundaries
even though it is on the periphery and that the annexation documents
would take precedence over the survey.
Trustee Rosenthal moved, seconded by Trustee Seidman, that the Recommen-
dation of the Plan Commission regarding the southern parcel of the
Tolllway North /Hyatt Subdivision (Final Plat Approval) be accepted and
requested the Mayor to delay signing the plat until it has been approved
by the Village Staff and Attorney. Motion carried unanimously.
CONSENT AGENDA
ORDINANCE 0 -86 -54 Ordinance amending Zoning Ordinance re signs for
HOTEL SIGNS hotels. Second reading.
ORDINANCE 0 -86 -55
Ordinance amending Special Use, Industrial PUD -
SPECIAL USE - ARBOR
Arbor Lakes /Embassy Suites. Second reading.
LAKES /EMBASSY SUITES
ORDINANCE 0 -86 -56
Ordinance authorizing amendment to Special Use and
SPECIAL USE -
accepting final development plan - Deerbrook
FINAL PLAN/
Shopping Center. Second reading.
DEERBROOK SHOPPING
CENTER
ORDINANCE 0 -86 -57
Ordinance amending Zoning Ordinance re private
PRIVATE CLUB -
clubs - I -1 District. Second reading.
I -1 DISTRICT
ORDINANCE- 0 -86 -58
Ordinance authorizing Special Use for private
SPECIAL USE - .
club, Arbor Lakes. Second reading.
PRIVATE CLUB /ARBOR
LAKES
RATE INCREASE
First reading of ordinance.
FOR TAXICABS
DRIVEWAY VARIATION
First reading of ordinance.
TOLLWAY NORTH
Trustee Seidman moved,
seconded by Trustee Swanson, that the Consent
Agenda be adopted,
including adoption of the ordinances. Motion carried
by the following vote:
AYES: Rosenthal,
Seidman, Swanson, York (4)
NAYS: None (0)
ABSENT: Marovitz,
Marty (2)
ORDINANCE 0 -86 -59 An appropriate fee for a private club liquor
LIQUOR LICENSE - license was discussed.. Trustee Seidman moved,
PRIVATE CLUB seconded by Trustee York, that a fee of $3,000 be
charged for a private club liquor license.
Motion carried unanimously.
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Trustee Seidman moved, seconded by Trustee Swanson, that the amendment
to the Municipal Code re liquor license for private club be adopted.
Motion carried by the following vote:
AYES: Rosenthal, Seidman, Swanson, York (4)
NAYS: None (0)
ABSENT: Marovitz, Marty (2)
TIME EXTENSION -
Trustee
Rosenthal moved, seconded
by Trustee York,
PRELIMINARY PLAT
MARSHALL RESUB-
that the
approval
request for extension of
time regarding Marshall
preliminary plat
property, Hazel
DIVISION
and Prairie,
to March 6, 1987 be
granted. Motion
carried
unanimously.' _
AWARD OF BID - Trustee Seidman moved, seconded by Trustee
PUBLIC WORKS RADIO Rosenthal, that Fleet Air Communications be
COMMUNICATIONS SYSTEM awarded a bid for a high band (VHF) radio system
at a cost not to exceed $19,677. Motion carried
by the following vote:
AYES: Rosenthal, Seidman, Swanson, York (4)
NAYS': None (0)
ABSENT: Marovitz, Marty (2)
DISCUSSION ITEMS:
CLASS 4 FIRE RATING Mayor Forrest reported that the Village has been
notified that Deerfield has been awarded a Class 4
fire rating. This should mean a considerable rate reduction for commer-
cial properties. He was not certain whether this reduction would apply
to home properties. The Mayor requested.Staff to check that possibil-
ity. He also complimented the Fire and Public Works Departments for
working together to accomplish this rating.
PARKWAY NORTH Village Manager Franz requested that the minutes
SPECIAL USE reflect the Plan Commission filed its report
concerning the Parkway North amendment to PUD,
Special Use for a hotel. Petitioner has chosen to withdraw that so
there will be no further action required.
PFINGSTEN EXTENSION- Attorney Stucko reported that as part of
AIR RIGHTS Pfingsten Road extended and its connection with
Kates Road, the Village will be constructing an
overpass over.the railroad-right of way. Negotiations with CMC Realty
to purchase the air rights for this overpass has resulted in a final
offer of $12,000. Attorney Stucko requested the Board to authorize him
to prepare a contract for execution by the Mayor and Clerk for purchase
of these air rights.
Trustee York moved, seconded by Trustee Swanson, that the Attorney
prepare a contract to be executed by the Mayor and the Clerk for
purchase of air rights to complete extension of Pfingsten Road over the
railroad right of way in an amount not to exceed $12,000. Motion
carried by the following vote:
AYES: Rosenthal, Seidman, Swanson, York (4)
NAYS: None (0)
ABSENT: Marovitz, Marty (2)
PROPERTY ACQUISITION- Village Manager Franz discussed a cost estimate
ACCESS AVENUE received from Donohue & Associates for consultant
services and work to be performed by them as an
extension of their work to date on Access Avenue. They are asking the
Board to authorize the Mayor to sign an extension of that contract for
title work, appraisals, plat work and other items at a cost of
$45,582.98 in connection with negotiating right of way for Access Avenue
improvements.
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7a
Trustee Sideman moved, seconded by Trustee Swanson, that the Mayor be
authorized to sign a proposal by Donohue & Associates, Inc. for
professional services in connection with the acquisition of right of way
parcels for the Access Avenue improvement project at a cost not to
exceed $45,582.98. Motion carried by the following vote:
AYES: Rosenthal, Seidman, Swanson, York (4)
NAYS: None (0)
ABSENT: Marovitz, Marty (2)
COLONY POINT - Christopher Strong, president of the Colony Point
ROAD REPAIRS Homeowners Association, spoke before the Board and
requested that Carlisle Avenue repavement and
resurfacing be put on the agenda for next year. He stated Carlisle
Avenue is hazardous, unsightly and crumbling. Village Engineer Soyka
responded that Carlisle was in competition with other streets that had
higher priority this year, but it would be considered for rehabili-
tation next year. He mentioned that Carlisle is very wide and very long
and it would require about $600,000 to reconstruct it.
There was further discussion on methods of reconstruction and the amount
of money remaining in the budget for street rehabilitation. It was
agreed that reevaluation of work to be done would be conducted in the
spring and recommendations made.
There being no further business, upon motion of Trustee Rosenthal,
seconded by Trustee Seidman, the meeting adjourned at 9:00 P.M.
ATTEST:
ill ge C1 k
1
A OVED:
Mayor
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