09/15/1986'3
September 15, 1986
The regular meeting of the Board of Trustees of the Village of
Deerfield was called to order by the Clerk, in the Council Chamber.of
the Village Hall on Monday, September 15, 1986 at 8:10 P.M. Upon motion
of Trustee York, seconded by Trustee Swanson, and unanimously approved
by the Board, Trustee Marty was named Mayor Pro Tem. The Clerk called
the roll and announced that the following were
Present: Cynthia J. Marty, Mayor Pro Tem
James L. Marovitz
Harriet E. Rosenthal
Vernon E. Swanson
J. Robert York
Absent: Bernard Forrest, Mayor
Edwin B. Seidman
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Village Attorney Herb Linn.
Trustee Marovitz moved, seconded by Trustee Rosenthal, that the minutes
of the previous meeting be approved. Motion carried unanimously.
BILLS & PAYROLL Trustee York moved, seconded by Trustee Marovitz,
that the Bills and Payroll for August 1986 be
approved. Motion carried unanimously.
TREASURER'S REPORT Finance Director George Valentine reported that
the sales tax receipts are increasing and showing
consistency. Department expenditures are within their budget. Water
sales are very high with more water being shipped west of the tollway.
Trustee Swanson moved, seconded by Trustee York, that the Treasurer's
report be accepted. Motion carried unanimously.
REZONING /SPECIAL USE Trustee Marovitz moved,. seconded by Trustee
FINK /FOLLANSBEE Rosenthal, the Fink /Follansbee Rezoning and
Special Use, R -5 PUD be removed from table.
Mot-ion carried unanimously.
Mr. Theodore Novak, representing the petitioner, discussed the changes
to the proposed development made in response to the various concerns the
Trustees had raised at the August 18 Board meeting. The proposed
changes include reducing the number of dwelling units from 288 to 263.
in lieu of purchasing the two acre Village parcel adjacent to the
proposed development, the petitioners are willing to undertake the
landscaping and maintenance of this parcel. The revised plan will
consist of one bedroom units only and will include 53 sheltered garage
parking spaces upon the property. Petitioner also increased the number
of parking spaces from .94 to 1.14 parking spaces per unit.
Petitioner's written report to the Board members answered all specific
questions posed at the previous meeting and addressed the concerns of
Mr. Flodstrom regarding drainage of Lot 9, vehicular access to Deercrest
development and Lot 9, and proximity of the development to his property
line.
George Rourke of Venturra Sales & Management Corp., Joseph Parrillo of
Laventhol & Horwath, James Follansbee and Jim Sherman answered questions
from the -Board on the various aspects of the proposed Deercrest
Retirement Community.
Trustee Marovitz inquired of the Village Attorney whether the Board
should consider proposed rental fees with respect to approval or
disapproval of a project. Village Attorney Linn responded that
generally the Board should not involve itself in approving specific
fee structures, but should be concerned about the overall economic
viability of any proposed development.
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Trustee Marovitz moved, seconded by Trustee'Rosenthal,. that the
Recommendation of the Plan Commission on the preliminary plan for
Rezoning and Special Use, R -5 PUD, Fink /Follansbee be approved subject
to all of the amenities as a minimum be included as part of the Special
Use ordinance. Mortion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Swanson (4)
NAYS: York (1)
Meeting recessed at 9:30 P.M.
Meeting resumed at 9:40 P.M.
PHASE 1 - FINAL
DEVELOPMENT PLAN
TRAMMELL CROW
CROSSCREEK DEVELOPMENT
increased from 110,700
467 parking spaces are
been slightly modified
Don Thomas of Trammell Crow discussed the two
modifications to,the preliminary plan which
was previously approved. A pictorial sketch of
the proposed office building was displayed. The
building was reoriented and the floor space
gross square feet to 119,888 gross square feet.
provided. The landscaping and berm plan have
with open space slightly reduced.
Village Manager Franz mentioned that there would be a sidewalk on the
west side only of Pfingsten Road.
Bob Cowhey of Cowhey Associates discussed the engineering aspects of the
berm and noted that they were able to determine the actual berm height
and plant material height necessry to accomplish the required screening.
A cross-section illustration of the berm was shown. There appear to be
no major drainage problems.
Dick Mallory of Theodore Brickman, landscape architect, detailed the
landscaping of the berm which would consist of loose, random plantings,
a variety of shade trees•, ornamentals, native grass mixes and shrubs.
Scott-Mayer, a Forestway resident, spoke before the Board and stated it
was his belief that a final development plan •should include the entire
development, not just one building. He also commented on the amendment
to the Land Swap Agreement which was scheduled for discussion later in
the evening.
Trustee Marty asked what would be done about the dead end at Gordon
Road. Mr. Thomas indicated a fence or gate would be built there.
Trustee Swanson moved, seconded by Trustee Marovitz, that the
Recommendation of the Plan . Commission for . Phase I, ' Final Development
Plan - Trammell Crow's Crosscreek Development be approved. Motion-
carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Swanson, York (5)
NAYS: None (0)
SIGNAGE PLAN Mr. Rick Wendy, attorney for petitioner; dis-
ARBOR LAKES tributed a picture of the proposed signs and
stated that an amendment to the previously
approved signage plan was requested in order to permit a change in the
interior building tenant identification signs..
Trustee Rosenthal move d, -seconded by Trustee Marovitz, to accept the
Recommendation of the Plan Commission regarding an amendment to the
signage plan for Arbor Lakes and the necessary ordinance be prepared.
EMBASSY SUITES Mr. Wendy, attorney for petitioner, noted the
ARBOR LAKES minor design modifications to the previously
approved final development plan for the Embassy
Suites Hotel portion of Arbor Lakes. He
requested the Board to consider the first three sections of the
recommendation that deal with site data, site design and building design
and table the internal operations portion until the next meeting.
Trustee Swanson moved, seconded by Trustee Rosenthal, that the
Recommendation of the Plan Commission regarding certain modifications to
the Embassy Suites portion of Arbor Lakes development plan (with
substantial conformance) be approved with the exception of D, the
internal operations portion which should be tabled until the October 6
meeting. Motion carried unanimously.
PARKWAY NORTH Charles Young, an architect from the firm of
SIGNAGE PLAN Hammond, Beebey & Babka, discussed the size, setback
development
provided to
date.
and illuminated sign for the Parkway North
which were designated as signs 1 through 4 in the material
the. Board members. Sign 5 would be reconsidered at a later
Trustee Rosenthal moved, seconded by Trustee York that the Recommenda-
tion of the Plan Commission for reconsideration of Parkway North Signage
Plan for signs 1 through 4 be approved and the attorney directed to
prepare an ordinance.Motion carried unanimously.
EASEMENT VACATION Susan and Juergen Fuss appeared before the Board and
116 KENMORE detailed the background of their request for the
Village to vacate a 10 foot easment at the rear of
their property. They related the circumstances surrounding their
signature on a plat of survey and the manner in which it was obtained.
Trustee Marovitz commented that the Board was being asked to make a
decision as to whether the plat is a nullity. This is a judicial matter
and one which the Board could not act upon. The petitioners were
advised that the Village was not the only party to an easement and
vacation by the Village would not bring total relief.
Trustee Swanson moved, seconded, by Trustee Rosenthal, that the
recommendation of the Staff not to vacate the easement at 117 Kenmore
Avenue be accepted. Motion carried.unanimously.
MANPOWER Due to the absence of Mayor Forrest, the recommend -
COMMISSION ations of the Manpower Commission were tabled until
the next meeting.
CONSENT AGENDA
ORDINANCE 0 -86 -46 An ordinance amending Special Use, Whitehall
WHITEHALL NURSING Nursing Home. Second reading.
HOME /SPECIAL USE
ORDINANCE 0 -86 -47 An ordinance granting sideyard variation, Whitehall
WHITEHALL NURSING Nursing Home. Second reading.
HOME/ SIDEYARD
VARIATION
FINAL PLATS /DEER Authorization for Mayor to sign final plats for
RUN SUBDIVISION Deer Run Subdivision.
Trustee Rosenthal moved, seconded by Trustee Marovitz, that the Consent
Agenda be adoped, including adoption of the ordinances. Motion carried
by the following vote:
AYES: Marovitz, Marty, Rosenthal, Swanson, York (5)
NAYS: None (0)
ORDINANCE 0 -86 -48 Trustee Rosenthal moved, seconded by Trustee
SIDEYARD VARIATION/ Marovitz, that the.second reading of the ordinance
832 NORTHWOODS granting side yard variation, 832 Northwood Drive,
Martersteck be waived and the ordinance adopted.
Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Swanson, York (5)
NAYS: None (0)
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ENGINEERING CON-
TRACT - PFINGSTEN/
KATES ROAD
Dynamic compaction
roadway west of the
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John Scapin, president of Ciorba Group, consulting
engineers, gave a brief report on the progress of
the Pfingsten /Kates Road connection. The project
will be constructed in the following stages:
and embankment; river bridge, railroad overpass bridge,
railroad, roadway east of the railroad.
Trustee Marovitz noted that Paragraph 1, line 3 on page 3 of the
contract should be amended to read "...at his actual cost provided that
the cost of the service shall not exceed $163,700.00."
Trustee Swanson moved, seconded by Trustee Rosenthal, that the Phase III
engineering contract for the Pfingsten /Kates Road connection, as
amended, be awarded to Ciorba Group, Inc. at a cost not to exceed
$180,000. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, °Swanson, York (5)
NAYS: None (0)
DYNAMIC COMPACTION John Scapin' gave a presentation on dynamic
KATES ROAD BRIDGE compaction and explained why he felt this method
would be more effective than the surcharging method
previously considered.
Trustee Marovitz moved, seconded by Trustee York, that a contract be
awarded to Lake County Grading to perform dynamic compaction and
excavation regarding Kates Road Bridge at a cost not to exceed $116,970..
Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Swanson, York (5)
NAYS: None (0)
AMENDMENT - LAND
SWAP AGREEMENT -
TRAMMELL CROW/
GUN CLUB PROPERTY
a certificate of
This proposed amendment to the land exchange
agreement clarifies the sequence of development
.for the Crosscreek project. By this amendment,
Trammell Crow must complete the berm and land -
scaping within the buffer strip prior to gaining
occupancy for the building on Lot 7 (triangular parcel).
J. Kelly Bufton, representing Trammell Crow, in answer to comments made
by Mr. Scott Mayer, stated that there will be no standing water in the
new ditch, it will flow back to the creek and will not be an attractive
nuisance.
Scott Mayer's remarks from earlier in the evening concerning the Land
Swap Agreement centered on the attractive nuisance issue. He questioned
the language change in the amendment from "prior to inception of
development" to "simultaneously with commencement of the development on
the site." He also questioned the benefits to the Village and felt
there should be more discussion on the 117 foot ditch.
Trustee Marovitz commented that the amendment offers no protection to
the Forestway homeowners. It only benefits Trammell Crow, not Deerfield.
Trustee Swanson moved, seconded by Trustee York, to amend the Land Swap
Agreement with Trammell Crow /Gun Club Property. Motion carried by the
following vote:
AYES: Marty, Swanson, York (3)
NAYS: Marovitz, Rosenthal (2)
There was some question as to whether more than three votes were needed
to pass this amendment. The Village Attorney will check-into this and
advise the Board.
AWARD OF BID - Trustee Rosenthal moved, seconded by Trustee
4 WHEEL DRIVE Marovitz, that Pedersen GMC Div. be awarded a bid
VEHICLE for one truck, 4 wheel drive, enclosed cab at a
cost not to exceed $13,398,.00. Motion carried by
the following vote:
AYES: Marovitz, Marty, Rosenthal, Swanson, York (5)
NAYS: None'(0)
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ORDINANCE 0 -86 -49
TURN & TIME SIGNALS
LAKE COOK ROAD
Trustee Rosenthal mo
to permit passage of
unanimously.
The Village Manager introduced an ordinance needed
to clarify language in the Municipal Code regarding
thru traffic at Pine and Birchwood at Lake Cook
Road.
ved, seconded by Trustee Marovitz, to waive the rules
the ordinance on first reading. Motion carried
Trustee Rosenthal moved, seconded by Trustee Marovitz, to pass the
ordinance amending Section 22 -46 of Chapter 22 of the Municipal Code of
the Village of Deerfield regarding vehicles exiting on Lake Cook Road.
Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Swanson, York (5)
NAYS: None ( 0 )
SANITARY SEWER Village Engineer James Soyka reported there were
SYSTEM IMPROVEMENT four separate contracts on the subject construction:
PHASE 2A A - Pipe Line; B - Pumping Station; C - Wilmot Road
Pumping Station; D - Sewage Treatment Plant Improve-
ments. According to the bids received, Baxter & Woodman, environmental
engineers, recommended that bids for C and D be rejected. Staff and the
consulting engineer would then attempt.to negotiate a contract for this
work. If unsucessful, the projects would be rebid next spring.
Trustee York moved, seconded by Trustee Rosenthal, that bids C and D
be rejected. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Swanson, York (5)
NAYS: None (0)
There being no further business, upon motion of Trustee Marovitz,
seconded by Trustee Rosenthal, the meeting was adjourned at 11:45 P.M.
APP VED:
Mayor
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