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06/02/1986June 2, 1986 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor, in the Council Chamber of the Village Hall on Monday, June 2, 1986 at 8:00 P.M. The Clerk called "the roll and announced that the following were Present: Bernard Forrest, Mayor James Marovitz. Cynthia Marty Harriet Rosenthal Edwin Seidman Vernon Swanson J. Robert York and that a quorum was present and in attendance. Also present were.' Village Manager Robert Franz and Village Attorney James Stucko. Trustee Rosenthal asked that the minutes of the previous meeting, line 8 of the paragraph on Special Use Amendment - Lettuce Entertain You be corrected to read as follows:. "building to the east for 11 of excess parking spaces. Petitioners are now requesting that an additional 11 parking spaces be...." Trustee Seidman stated that the phrase "in all required side yards no closer than 8 feet from any property line" appearing in the paragraph on Accessory Structures - Wooden Decks was confusing. In an effort to clear the confusion, the sentence containing this phrase in the proposed amendment was read in its entirety. Trustee Marovitz asked that the motion in the minutes regarding the, Land Swap Agreement include the phrase "as amended" to follow the words "Consent to Assignment." Trustee Marty moved, seconded by Trustee Marovitz, that the minutes c the previous meeting as corrected be approved. Motion carried unanimously. Mayor.Forrest stated that.Village Engineer James Soyka was selected as one of the top 10 public engineers.in the-country:" The Village Board • of Trustees wished to add their congratulations and pride in his accomplishments. Mr. Soyka was presented with a gift which expressed = the appreciation for the honor and service he has given to the Village. PROCLAMATIONS Workplace Week Trustee Marty, unanimously. Mayor Forrest read a proclamation which proclaimed the week of June 15 -21, 1986 to be Safety in the in Deerfield. Trustee Seidman moved, seconded by that the Proclamation be approved. Motion carried Mayor Forrest read a proclamation which proclaimed the week of June 1st to be Safe Boating Week. Trustee Seidman moved, seconded by Trustee Marty, that the Proclamation be approved. Motion carried unanimously. ,SPECIAL USE - Mr. Peter Mule, director of the Riverside WOODLAND PARK Foundation of Lincolnshire, Illinois, answered SCHOOL questions regarding the use and type of enrollment the Woodland Park. facility would encompass. There was considerable discussion concerning use of the recreational facilities on the surrounding park site, possible subleasing and policies of the School Board regarding use of vacant school buildin Trustee Swanson moved, seconded by Trustee Seidman, that the recommendation of the Plan Commission for Special Use for the woodland Park School and its stipulations be approved and that the Attorney . prepare an ordinance granting the special use. Motion carried unanimously. SIGNAGE - CRESCENT The recommendation of the Board of Zoning Appeals COURT TOWNHOMES regarding Crescent Court signage was withdrawn.at the petitioner's request. ORDINANCE 0-86 - SIGNAGE PLAN MATAS CORPORATION ORDINANCE 0-86 - BUILDING HEIGHT, READER BOARD, ACCESSORY STRUCTURES Trustee Seidman,moved,.seconded by Trustee Marty, for first reading of an ordinance ap- proving a signage plan for Matas Corporation. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marty, for first reading of an ordinance amending the Zoning Ordinance re public notifi- cation for building height variations, reader board regulations and accessory structures on a residential lot. Motion carried unanimously. ORDINANCE 0 -86- Discussion of the proposed ordinance focused SPECIAL USE - on the concept of .counting parking spaces twice, LETTUCE ENTERTAIN additional parking spaces required by enclosure YOU of a deck by the petitioner and whether-,:the .Zoning Ordinance should be amended to prevent similar situations in the future. Mayor Forrest stated that this would stand for first reading of the ordinance. ORDINANCE 0 -86- Mayor Forrest stated that, due to the imminent INCREASE CLASS E opening of two restaurants on Lake -Cook Road, LIQUOR LICENSES an ordinance increasing the number of Class E liquor.licenses was required, and'that this would stand for first reading of the ordinance. REPLACEMENT Trustee Marty moved, seconded by Trustee VEHICLES - Marovitz, that the Village authorize the Police POLICE DEPARTMENT Department to purchase from Mr. Rent -a -Car, threE 1985 Oldsmobile sedans for a total amount not to exceed $25,500.00. Motion carried by the following vote: i AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None ( 0 ) 1986 MFT Trustee Seidman moved, seconded by Trustee York, AWARD OF BIDS - that a contract be awarded to Alliance Con - CONCRETE PATCHING tractors for concrete patching at a cost not to exceed $28.50 per square yard. Motion carried by the following. vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - THERMOPLASTIC MARKING totaling $7,364.00. Trustee Seidman moved, seconded by Trustee Marovitz, that a contract be awarded to AC Pavement Striping for thermoplastic pavement marking at a cost not to exceed unit prices Motion carried by the following vote:. AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - Trustee.Marty moved, seconded by Trustee INLET RECONSTRUCTION Marovitz, that a contact be awarded to Meyer - brook Contractors for inlet reconstruction at a cost not to exceed $15,148.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None ( 0 ) -2- I Z AWARD OF BID - Trustee Marty moved, seconded -by Trustee Marovitz, _..._ MATERIALS - SAND._...___ that.. a contract be awarded to__ Tonyan Bros. ..for birds.... eye sand at a cost not to,exceed $3,650.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, 'York (6) NAYS: None (0) ~ AWARD OF BID - Trustee Seidman moved, seconded by Trustee Marty, BITUMINOUS that a contract be awarded to Skokie Valley Asphalt PATCHING MATERIAL for bituminous patching material at a cost not to exceed $24,200.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF BID - CRACK SEALANT $10,360.00. Motion Trustee Marty moved, seconded by Trustee Marovitz, that a contract be awarded to Sherwin Corp. for. asphalt rubber crack sealant at a cost not to exceed carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) NEW JOINT AND Trustee Marty moved, seconded by Trustee Marovitz, CRACK CLEANER that the Public Works Department be authorized to PURCHASE purchase one new joint and crack cleaner from kenneth R. Hartman, Inc. at a cost not to exceed $5,300.00. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None. ( 0 ) FORESTWAY WAY Following Village Engineer James Soyka's report on DRIVE STORM SEWER the Forestway Drive sewer improvements and the t. IMPROVEMENTS subsequent discussion of the fees involved, Trustee Marty moved, seconded by Trustee Marovitz, that Baxter and Woodman be authorized to design. the Forestway improvements at a cost not to exceed $3,500.00 and that they provide resident inspection and" layout services for.a'cost note to exceed $2,500.00: Motion carried by the following vote:'... __ .... AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) DISCUSSION ITEMS - Residents of the Clavey Field area came before the CLAVEY FIELD Board to ask for support from the Village in resolving the conflict over the lights in Clavey Field. Mr. John Camp cited a Wilmette case which bears some similarity to the Clavey problem. He also read sections of the Zoning Ordinance that the residents allege were violated by the Park District. They felt these violations give the Village jurisdiction in this matter and asked the Village to take on its responsibility to see that'the lights are properly installed and maximum height limits are adhered to, and if not, to have the lights removed. Mayor Forrest expressed his view that the lights were abominable and that the Board was sympathetic to the plight of the Clavey Park residents. Trustee Rosenthal felt that the Village should consider an appeal to the Park Board stating that the lights were a violation of the health, safety and welfare of the residents and to urge them to turn off the lights until a'solution is found that will satisfy the matter. Village Attorney James Stucko suggested a letter be sent to the Park Board stating.that it is the consensus of the Board that having observed the results, the negative effects on the homeowners, traffic congestion, glare of the lights, noise and safety hazards, there is a strong municipal interest in preserving public health, safety and welfare of the community as a whole and particularly the surrounding area and request that they forbear from continuing to use the lights until some satisfactory solutions are taken. -3- 1 Trustee Rosenthal moved, seconded by Trustee Marty, that the Mayor be authorized to send a letter as outlined by the Village Attorney to the Park District. Motion carried unanimously. A memorandum from Village`Ranager Robert Franz, requesting the Board to consider the Plan Commission's recommendation of retaining a traffic consultant to study the shopping center interconnect between Deerbrook Mall.and Lake Cook Plaza, was discussed. Trustee Marty moved, seconded by Trustee York, that the Village staff be directed to hire Paul Box and Associates to study specific items re- lating to a traffic study and to give them parameters for conducting this study. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Swanson, York (5) NAYS: Seidman (1) Trustee York requested a report from the Deerfield Police Department comparing instances of vandalism at the Deerbrook Mall parking lot and the Village of Deerfield during the past five years. Trustee Seidman mentioned.the penalty for late water payments that had been discussed at the previous Board meeting. He felt no further discussion was needed; the penalty rate should remain as is. Trustee Seidman noted that an advertisement for the Hyatt Hotel indicated a "retail bakery deli shop" would be included. He inquired whether this type establishment was in violation of the Zoning Ordinance. Mayor Forrest indicated that a letter-he received from the Hyatt Hotel dispels any concern about a violation of the Zoning Ordinance. There being no further business, upon motion of Trustee-Rosenthal, seconded by Trustee Seidman, the meeting was adjourned at 10:20 P.M. 1 ATTEST: Villag r!) . 1 J-