04/21/1986 (2)/b
April 21, 1986
The regular meeting of the Board of Trustees of the Village:of
Deerfield was called to order by the Mayor in the Council Chamber of
the Village Hall on Monday, April 21, 1986'at 8:15 P.M. The Clerk
called the roll and announced.that the following were
Present: Bernard Forrest, Mayor
James Marovitz
Cynthia Marty
Harriet Rosenthal
Edwin Seidman
Vernon Swanson
J. Robert York
and that a quorum was present and in attendance. Also present were
Village Manager Robert Franz and Village Attorney James Stucko.
Mayor Forrest asked that the minutes of previous meeting be corrected
by deleting the word "spot" on line eight in the paragraph on Senior
Housing - Briarwood School. It was also requested that the word
"purchased" be substituted for "buying" in the paragraph concerning
Senior Citizen housing.
Trustee Marty moved, seconded by Trustee Swanson, that the minutes of
the previous meeting as corrected be approved. Motion carried
unanimously.
Trustee Seidman moved, seconded by Trustee Marovitz that the bills and
payroll be approved. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
Mayor Forrest made a statement concerning recent articles in the
newspapers indicating that there will be a 6.6% hike in the overall tax
rate this year. He stated that the inference was that homeowners will
be paying a proportional property tax increase, which is not the case.
A Village survey of actual properties indicates a wide variety of
changes in the tax bills - the highest being an increase of 6.8% and
the lowest being a reduction of 3.3 %. The amount of the tax increase
will vary, depending on the assessed valuation.
TREASURER'S REPORT Finance Director George.Valentine reported that the
March sales tax receipts were down about 4 %. The
April receipts showed an increase of almost 17 %. Such wide variations
are unusual. Looking at the two months together, the increase is about
3.8 %. He reported that everything is going pretty much as planned and
the Treasury is in good shape.
The Treasurer's Report was accepted.
ENGINEERING James Soyka, Village Engineer, presented his status
DEPARTMENT report on the Engineering Department's 1985
OBJECTIVES objectives. Due to bad weather last November, most
major projects were carried over to 1986. The
landscaping work should be completed by the first of May. Mr. Soyka
noted that liability insurance rates are skyrocketing and resulting in
higher costs when bids are presented. The sidewalk 50 -50 participation
program was discussed. The Board.felt that wider participation should
be encouraged. Trustee Rosenthal suggested that some publicity be
given to this program and should include estimates of how much it would
cost a homeowner to have his sidewalks replaced.
PUBLIC HEARING - Finance Director George Valentine reported on
FEDERAL REVENUE the Federal Revenue Sharing Fund. Since revenue
SHARING FUND sharing may not be in existence after November
1986, two contingencies were provided in the pro
forma budget. The Finance Committee recommends that $115,000 of
Revenue Sharing funds be utilized to provide data processing for the
Police and Administrative Departments. The Village will reserve
$15,000 for some area development or-enhancement;.-If Revenue Sharing is
continued, an additional $15,000 can be utilized for data processing.
The Mayor moved to close the Public Hearing.
PUBLIC HEARING -
1986 -87 ANNUAL
.BUDGET
Mayor Forrest read his Budget Message which is attached
hereto and made a part of these minutes. The Public
Hearing on the Annual Budget was closed..
ORDINANCE 0 -86 -14 Trustee Seidman moved, seconded by Trustee Marty, that
ANNUAL BUDGET the rules be waived and the ordinance adopting the 1986 -87
1986 -87 budget be adopted on first reading. Motion carried unan-
imously. Trustee Seidman moved, seconded by Trustee Marty,
that the ordinance approving the Annual Budget for 1986 -87 be adopted. Motion
carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
AGREEMENT Trustee Marty moved, seconded by Trust(. Marovitz, that
WITH CCPA the Mayor be authorized to sign a two y<<;r.Agreement
with Combined Counties Police Association, ( "CCPA ").
Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
ORDINANCE 0 -86 -15 Trustee Marty moved, seconded by Trustee Marovitz,
WAGE AND SALARY the the rules be waived and the. ordinance amending the
PLAN Wage and Salary Plan be adopted on first reading.
Motion carried unanimously. Trustee Marty moved,
seconded by Trustee Marovitz, that the ordinance be adopted. Motion carried by
the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson,. York (6)
NAYS: None (0)
CERTIFICATE FOR 'Mayor Forrest announced that the Village has been awarded
EXCELLENCE AWARD a Certificate for Excellence in financial reporting. A
plaque was presented to George .Valentine.
APPOINTMENTS The Mayor reported that he had received a letter from
Grace Mary Stern requesting that the Village appoint a
representative to an advisory committee studying traffic on Lake -Cook Road. He
recommended that Bob Benton be appointed to this committee. Trustee Marty
moved, seconded by Trustee Marovitz, that the Mayor's recommendation be accepted.
Motion carried unanimously.
Mayor Forrest announced that Senator Karl Berning was retiring to Florida, thereby
creatomg a vacancy on the Deerfield Cemetery Commission. The Mayor asked the
Board to consider George Marty as Senator Berning's replacement. Trustee Marovitz
moved, seconded by Trustee Rosenthal, that George Marty be appointed to the
Deerfield Cemetery Commission. Motion carried unanimously.
ORDINANCE 0 -86- There are conflicts with the recommended criteria of the
APPEARANCE REVIEW Appearance REview Commission and the Zoning Ordinance as
COMMISSION it relates to signs. A recommendation has been made to
proceed with establishing the commission and criteria.
Trustee Marty moved for first reading of an ordinance.amending the Municipal Code
re: Establishing an-Appearance Review Commission. The Mayor indicated that this
would stand for first reading.
CRITERIA - RULES Trustee Marty moved, seconded by Trustee Seidman, that the
APPEARANCE REVIEW Plan Commission be directed to hold a public hearing on the
COMMISSION conflicting portions of the Zoning Ordinance following a
review by the Village Attorney. Motion carried unanimously.
LINCOLN PROPERTY - Trustee Marty moved, seconded by Trustee Seidman, that
TEMPORARY .SIGN the Report and Recommendation of the Board of Zoning
Appeals and Safety Council regarding the petition of
Lincoln Property Company for a temporary leasing sign at 111 Pfingsten Road be
accepted and the Attorney directed to prepare the necessary ordinance. Motion
carried unanimously, with Trustee Marovitz abstaining.
/4P
HAZEL AVENUE James Soyka, Village Engineer, noted that both contractors
WATER PUMPING who bid on this project did not meet specifications as
far as liability insurance of $4 million.. However, in the
final analysis, it appears that $4 million liability insurance is.not justified for
this project. Trustee Seidman moved, seconded by Trustee Marty, that the recom-
mendation of the Village Engineer to award the contract for the Hazel Avenue Water
Pumping improvements be awarded to William Zeigler and Son, Inc., in an amount
not to exceed $28,888 with $3 million insurance. Motion carried by the following
vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
ORDINANCE 0 -86 -19 Finance Director George Valentine discussed the-proposed
WATER RATE INCREASE water rate increase. It was noted that the average increase
to a homeowner would be approximately $24 /year. Trustee
Marty moved, seconded by Trustee York, that the rules be waived and the ordinance
increasing water rates be adopted on first reading. Motion carried unanimously.
Trustee Marty moved, seconded by Trustee York, that the ordinance increasing the
water rate from $1.55 to $1.75 be adopted. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
ORDINANCE 0 -86 -16
Trustee Seidman moved, seconded by Trustee York, that .'
SPECIAL ASSESSMENT
the rules be waived and the ordinance providing for a
#116
local improvement - Special Assessment #116 - be adopted
on first reading. Motion carried unanimously. It was noted
that these proposed improvements
are consistent with the Village's Comprehensive
Plan, and will provide
for the orderly development of the Hovland area. Motion
carried by the following
vote:
AYES: Marovitz, Marty,
Rosenthal, Seidman, Swanson, York (6)
AYES: None (0)
ORDINANCE 0 -86 -18
Trustee Seidman moved, seconded by Trustee Marovitz, that
ADOPTION OF
the rules be waived and the ordinance regarding adoption
BOCA CODES
of the BOCA Codes be adopted on first reading. Motion
carried unanimously. Trustee Seidman moved, seconded by
Trustee Marty, that the
ordinance be adopted. Motion carried by the following vote:
AYES: Marovitz, Marty,
Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
AMENDMENT: PHASE 2A
James Soyka, Village Engineer, discussed the reason for
SANITARY SEWER
recommending an amendment to the Sanitary Sewer contract.
SYSTEM CONTRACT
A rehabilitation strategy has.been developed in cooperation
with Baxter and Woodman which has resulted in a $20,000
increase in the cost of
this improvement in order to provide for related street
improvements. Trustee
Marty moved, seconded by Trustee York, that the Mayor and
Clerk be authorized . to
amend the sanitary sewer system contract to add $20,000 to
reflect the cost of engineering
by the following vote:
services for street rehabilitation. Motion carried
-AYES: Marovitz, Marty,
Rosenthal, Seidman, Swanson, York (6)
NAY: None (0)
HAZEL AVENUE James Soyka, Village Engineer, noted that both contractors
WATER PUMPING who bid on this project did not meet specifications as
far as liability insurance of $4 million.. However, in the
final analysis, it appears that $4 million liability insurance is.not justified for
this project. Trustee Seidman moved, seconded by Trustee Marty, that the recom-
mendation of the Village Engineer to award the contract for the Hazel Avenue Water
Pumping improvements be awarded to William Zeigler and Son, Inc., in an amount
not to exceed $28,888 with $3 million insurance. Motion carried by the following
vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
ORDINANCE 0 -86 -19 Finance Director George Valentine discussed the-proposed
WATER RATE INCREASE water rate increase. It was noted that the average increase
to a homeowner would be approximately $24 /year. Trustee
Marty moved, seconded by Trustee York, that the rules be waived and the ordinance
increasing water rates be adopted on first reading. Motion carried unanimously.
Trustee Marty moved, seconded by Trustee York, that the ordinance increasing the
water rate from $1.55 to $1.75 be adopted. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
�q
ORDINANCE 0 -86 -17 Mr. R. V. Norene of R. V.. Norene & Associated discussed
AWARD OF BID the bids . which were received covering $11,000,000
REFUNDING GENERAL Corporate Purpose Bonds, Series 1986. After considerable
CORPORATE PURPOSE discussion on whether to accept the bid of The Northern
BONDS Trust Company or to reject it and try again in the near
future, Trustee Marovitz moved, seconded by Trustee
Swanson that the bid of The Northern Trust Company be accepted. Motion failed
by the following vote:
AYES: Marovitz, Rosenthal, York (3)
NAYS: Marty, Seidman, Swanson, Forrest (4)
Due to. a misunderstanding of the motion, Trustee Swanson moved, seconded by
Trustee York, that the previous motion to accept the bid of The Northern
Trust Company be reconsidered. Motion carried unanimously.
Trustee Marovitz moved for acceptance of The Northern Trust Company low bid,
seconded by Trustee Rosenthal. Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, York (4)
NAYS: Seidman, Swanson (2)
Trustee Marty moved, seconded by Trustee Rosenthal, that the riles be waived
and the ordinance awarding the bid for $11 million General Corporate Purpose
Bonds to The Northern Truste Company be adopted on first reading. Motion
carried unanimously.
Trustee Marty moved, seconded by Trustee Marovitz, that the ordinance be adopted.
Motion carried by the following vote:
AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6)
NAYS: None (0)
DISCUSSION Mayor Forrest acknowledged receipt of the final report
ITEMS of the Deerfield Sesquicentennial Committee and com-
mended the Committee for a fine job.
A letter from John Cooper, Chairman of the Deerfield Police Pension Fund,
suggesting that the Village obtain an actuarial opinion of the fund was
received. It was noted that the Board would accept the suggestion.
A petition from residents of_ Colony Point regarding Carlisle Avenue will
be forthcoming.
Trustee York discussed the superstructure that was being erected on the south
side of the Frost Building by the Evanston Awning Company, stating that the
supposed.awning was really a sign. He further stated that if the Appearance
Review Commission were in effect, this type sign would not be permitted. The
Village will investigate the matter to make certain there is no violation of
the ordinances.
There being no further business, on motion of Trustee Seidman, seconded by
Trustee Rosenthal, the meeting was adjourned at 10:20 P.M.
APPR ED:
ATTEST: Mayor
i 11 age' Cl rk
1
BUDGET MESSAGE
The budget review process is an extremely important period in any organization,
but particularly critical in municipal government. Few private firms are en-
gaged in services which vary as widely in nature and scope as those of local
government. In recent years, public demand for services has increased while,
at the same time,.we have experienced severe constraints on revenue sources.
The budget process affords the elected officials the opportunity to balance the
needs of the community against available resources with. the intent of gaining
the maximum return on each tax dollar.
The combined total budget for 1986 -87 is $12,208,798, which includes the
Library budget. I am pleased to report that this budget reflects a decrease
in the projected 1986 tax levy as a result of our reducing by $100,000 the
General Fund levy. This reduction is possible due to an expanded tax base
that will generate increased revenues in the future. Over the years, the Village
has worked diligently to maintain the residential character of Deerfield, while
providing for an acceptable mix of commercial and office - research zoning. As
new developments are added to the assessment rolls, we will continue to make
every effort to reduce the tax burden on our residents.
Deerfield, which is a Home Rule community, currently receives 13.4% of the total
property tax bill. With the exception of the Library tax rate (which, by law,
must levy through the Village), all rates of the Village are below the limits
established by the State of Illinois for non -Home Rule communities. In short,
we have used our taxing privileges very discreetly. In recent years, property
tax increases have been necessary only because of our need to fund the sewer .
rehabilitation and street reconstruction programs.
There will be no increase in the number of full time personnel. To remain com-
petitive in the municipal market, there will be a 4.5% increase in the employee
salary plan. The 1986 -87 budget will continue the Senior Subsidy Program as a
means of retaining as residents those who have made important contributions in
the past. Another significant item is continuation of the 50/50 sidewalk, curb
and tree replacement programs which encourage a shared public /private investment
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that benefits both the Village and individual property owners.
A significant cost increase throughout this budget is for general insurance.
We experienced very large increases last year and premiums are still expected
to be 40% higher, reflecting the crisis situation which has developed in the
insurance industry. We are working closely with other governmental bodies in
urging the State Legislature to address this problem.
Consistent with the new water service contract with Highland Park, water rates
must be increased from $1.55 to $1.75 per 100 cubic feet. There will be no
change in the sanitary sewer rate. The property tax bill will reflect an increase
in scavenger rates required under our existing contract with Laidlaw Waste Systems.
I am pleased to report that our Capital Improvements Program is proceeding on
schedule. Extensive projects scheduled for 1986 -87 are: finalizing plans and
engineering for the Access Avenue improvement in the Village Center; major road
reconstruction and resurfacing under the Street Rehabilitation Program ; and new
sanitary sewers, improvements at the Wastewater Treatment Plant, and the con-
struction of excess flow treatment facilities at strategic points along the
creeks. As with most communities our age, we must continue to fund these capital
projects in order to maintain the basic infrastructure of the Village.
A significant project scheduled for construction is the extension of Pfingsten
Road north of Lake -Cook Road, including an overpass at the railroad tracks that
will provide for a connection to Kates Road. This project will do much to re-
lieve traffic congestion on Lake -Cook Road, particularly at its intersection
with Waukegan Road. It will be funded by developer contributions, other govern-
mental agencies and the Village's Tax Increment Financing fund.
It appears fairly certain that Congress intends to end the General Revenue
Sharing program. Although Deerfield has benefitted from this return of our
Federal Tax dollars, we have been careful never to depend on these monies for
normal operating expenditures. Therefore, the termination of this program should
not have a significant impact on the community.
In presenting this budget for fiscal year 1986 -87, the Board of Trustees and I
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restate our commitment to providing high quality services at reasonable costs.
In.fulfilling our obligations, we are grateful for the support received from the
many .volunteers on Boards and Commissions, whose input is extremely valuable to
our decision - making. Through this concerted effort, Deerfield will continue to
maintain its tradition as a fiscally sound community, responsible to its citizenry.
April 21, 1986
f
BERNARD FORREST
Mayor