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01/20/1986C-Po7 January 20, 1986 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Mayor in the Council Chamber of the Village Hall on Monday, January 20, 1986, at 8:05 P.M. The Clerk called the roll and announced that the following were Present: Bernard Forrest, Mayor James Marovitz Cynthia Marty Harriet Rosenthal Edwin Seidman Vernon Swanson J. Robert York and that a quorum was present and in attendance. Also present were Village Manager Robert Franz and Village Attorney James Stucko. Seidman Trustee YaWx moved, seconded by Trustee Marty, that the minutes of the previous meeting be approved. Motion carried unanimously. After clarification of a few items, Trustee Seidman moved, seconded by Trustee Marovitz, that the bills and payroll be approved. Motion carried by the following vote: Ayes: Marovitz, Marty, Rosenthal, Seidman, Swanson, York. TREASURER'S Finance Director George Valentine reported that the sales REPORT tax figures for both October and November had been estimated originally. November figures now show an additional $9,000, making the figure approximately 3% over the projections. A similar change is anti- cipated for the month of December. Sales tax figures are running at about 99% of those projected. After discussion of the various factors which influence sales tax returns for different months, Mr. Valentine reported that the Village now receives more detailed information regarding local businesses. Although these have been spot checked recently, a more detailed check is planned for the summer months when ad- ditional personnel is available. Trustee Rosenthal asked the status of the question of changing the vehicle sticker due.dates from January 1st to a warmer month. This will be discussed as part of the budget discussion. The Treasurer's report was accepted PRESENTATION - D.C.F.D.A. The Deerfield Citizens for Drug Awareness, represented by Nancy Granat, Betsy Houghton, Cam Nielsen, Heather Margolis, Lana Feldman and Marsha McInerny, described the back- ground and continuing work of their organization, whose efforts are directed toward education of parents and children on the abuse of drugs and alcohol. Mayor Forrest complimented the D.C.F.D.A. on the fine work they have done and are doing and urged them to continue this most important work. REPORT ON Chief Richard Brandt discussed his report and referred to DEPARTMENTAL the Annual Report for 1985, which had been submitted to OBJECTIVES the Mayor and Board. The number of service calls is up, due largely to the increased growth of the community. Ap- proximately 25% of all calls are for false alarms and for people locked out of their vehicles. Response time is excellent for all calls and is being maintained due to a combination of factors. Officers are assigned to various areas of the community so that they are available to answer calls in the shortest time possible. Also, different types of calls are given different priorities, i.e., a call from a citizen locked out of his vehicle would receive a lower priority than a more serious problem. Trustee York asked for a speed survey in the vicinity of the Commons on Waukegan Road, stating that cars are regularly speeding in that area. Chief Brandt will have this surveyed. The report was accepted. Mayor Forrest declared a five minute recess, during which time the D.C.F.D.A. served refreshments. The Board reconvened at 8:45 P.M., all members present. PEDESTRIAN SAFETY AWARD He stated this was due to Department. Mayor Forrest reported that the Village had received an award from the Chicago Motor Club for pedestrian safety, this being the 13th year for such an award to the Village. the efforts of the residents, the drivers and the Police PRD /SPECIAL USE Mr. Franz read the recommendation of the Plan Commission CHESTERFIELD regarding a request from Lipowich /Chesterfield for a resubdivision of property bounded by Gordon, Laurel, Birchwood and Kenmore in the southwest quadrant of the Village, which property con- sists of the back halves of six lots. Access is proposed by an extension of Park Lane, using a 50' right -of -way. Several variations are sought for this resubdivision. The Plan Commission recomended approval of the petition, subject to the following: 1. Acquisition of agreement for dedicated rights -of -way before approval of final subdivision plan. 2. Petitioners to bear the expense of total development of Park Lane, in accordance with Village subdivision requirements. 3. Size of the lots to be substantially in conformance to that proposed at the public hearing. The length of the proposed cul -de -sac was discussed regarding its conformance with Village requirements. It has the same configuration as that on Burning Tree Lane. It was the consensus of the Board that, while this is not an ideal develop- ment, it will achieve the development of this area and some compromise is necessary in order to do so. The street will be 27' back -to -back with paved curb and gutter. The sidewalk will be 5' wide and there will be a parkway of between 5 and 10' between the sidewalk and the curb, as required by ordinance. Trustee Marty moved, seconded by Trustee Rosenthal, that an ordinance be prepared to rezone the property for a planned residential development, subject to the Plan Commission's conditions. Motion carried unanimously. TEXT AMENDMENT The Plan Commission recommended they be directed to hold ZONING ORDINANCE a public hearing to consider a text amendment to the Zoning Ordinance regarding the construction of decks on private property. Mayor Forrest po2,;nted out that he had received a complaint from a resident which pointed out the fact that, under the present requirements, decks can be built up to the property line. He recommended-the Plan Commission be directed to hold a public hearing to consider amending these requirements. After discussion, it was the consensus that all accessory uses (including driveways, fences, etc.) be included in the hearing. Trustee Marty moved, seconded by Trustee Swanson, that the Plan Commission be directed to hold a public hearing regarding decks. The motion was amended by Trustee Marovitz to include all accessory uses. Trustee Rosenthal seconded the amendment. The amended motion was adopted unanimously. 1 1 ANNEXATION PETITION Mayor Forrest.stated that this petition had.originally been TOLLWAY NORTH /HYATT heard at the December 16th Board meeting, at which time the Board request that the petitioner reconsider his petition based on comments made by the Board. The matter was then tabled and has now come before the Board, with modifications made to the original request. Mr. Christopher Noon, Walsh Higgins and Company, reviewed the background of the Petition and the acquisition of the Tollway North property by his company. Several hotels had been considered for the development of the vacant southern parcel. The Hyatt hotel would be a quality, first class., full service hotel and an excellent addition to the Village. He reported that, based on the Board's previous comments, 18% of the density had been changed, including the deletion of one story on the proposed office building, totaling � is / ^O a reduction of 25,000 square feet, addition of the interior shafts as part of the gross buildable area resulting in a 3% reduction in the total rentable area, and inclusion of atrium space totaling 10,000 square feet. This last could either be divined between two buildings or included all in one building. Also, the set back of the building on the southeast corner has been changed. Mr. Dan Azark, representing Hyatt Development Company, reviewed the proposed plans for the 300 room, six story hotel, which will be the first of this kind constructed. It will be within the height restrictions, as amended, and will be a brick building. As to the viability of this hotel and the increasing number of hotels proposed for the Village, Mr. Azark stated that there is room for at least 1100 hotel rooms here. Hotels strengthen one another and whereas only one or two hotels in a location may suffer, three or four hotels will succeed. He described Hyatt's training program for all employees who handle liquor service, stating that they are well versed in all aspects of this. If they are unable to dissuade a patron who has overindulged and who insists on leaving the premises to drive a motor vehicle, it is their policy to call the Police Department and report the license number of the car in question so that the person can be apprehended, but this is the last resort technique for handling such an instance. Trustee Seidman asked whether a club was planned. Mr. Azark answered that a lounge was proposed of about 4000 square feet, which would cater to hotel guests and others and might or might not provide entertainment. He reiterated that Hyatt intended to comply with the Village's requirements but that the lounge area has not yet been designed. Regarding the parking, they propose 4 spaces per 1000 sugare feet of gross buildable area, which meets the requirement, and no land banking. Also, the new plan would add an additional acre of green space, approximately. Discussion was then had regarding the proposed curb cuts, which include one at Gordon, one farther south on Wilmot Road and one on Lake -Cook Road, which would provide four entries to the property. Walsh Higgins is actively seeking a four -way signalized intersection on Lake -Cook Road. If that °were realized, the South cur: cut on Wilmot Road would not be vital. The sign plan was then reviewed. Mr. Noon stated they have reduced the number as originally proposed and have tried to comply with Village ordinances. The plan would, however, require a variation in regard to the parapet signs. There will be no directional signs listing names of more than three tenants. On the hotel, there would be a back - lighted sign on the Tollway side, a s-on cut into the stone on the building face on the east side and signs on the west and south sides. The landscaping plan was then reviewed. There would be a minimum of 5' from the top of the curb to the top of the berm. Landscaping would include pine trees of from 8 to 12' in height, flowering shrubs, evergreen shrubs, and so forth. Mr. Noon then presented a fiscal comparison if the property were developed under County zoning, as originally proposed and as modified in this presentation. He also presented a traffic comparison under the same three possibilities. Lighting in the parking lots was discussed, with Mr. Noon stating that the lights would not spill any light to the east_. Shared parking in the southern parcel was discussed. Hyatt will have the use of the office parking area if and when the need arises. It was felt that this would be a rare occurrence but should be part of the planning. Mayor Forrest pointed out the advantages of developing this property in the Village. He stated that if this were a new.development, he would like to see it held to a lower density. However, the 18% reduction was acceptable to him. Trustee Rosenthal stated she preferred orienting the development to Lake -Cook Road rather than to Wilmot Road and was concerned about the traffic on Wilmot Road. Trustee Marty moved, seconded by Trustee York, that the preliminary plan be approved, as amended, subject to approval of an annexation agreement. Trustee Rosenthal suggested the motion be modified to ask for the reorientation toward Lake -Cook Road. Trustee Seidman seconded this amendment to the motion. PM Mr. Noon said both Walsh Higgins and Hyatt would like Lake -Cook Road to be the main entrance and that they would do everything they could to make it so. However, this decision rests with the County. Trustee Rosenthal suggested that a provision be included so that if the Lake -Cook Road entrance were not to be the main entrance, the petitioner could return to the Board to ask for the Wilmot Road curb cut. The amendment to the motion failed on a voice vote. Trustee Marovitz abstained. Trustee Swanson stated that he could accept the density as proposed in the modified plan. Trustee York said he felt it was in the best interest of the Village to ap- prove the Plan Commission's recommendations for the plan as amended. Michael Swartz, Chairman of the Plan Commission, felt the Board should require at least half of the proposed 10,000 square foot reduction in the office buildings to be taken from the building on the south parcel as density does the least harm on the northwest parcel. He also felt the sign plan should be returned to the Plan Commission and that the proposed provision in the annexation agreement regarding disannexing in case the hotel did not receive the liquor license be removed from that instrument. Attorney Stucko stated that any approval was subject to the annexation agreement's approval. The liquor license provision is similar to that in the Stein agreement wherein the specifics of the hotel and hotel liquor provisions were made a part of the annexation agreement. Action by the Board at this meeting would merely be ap- proval of the preliminary plan. Trustee Marovitz stated that his office had represented one of the interested parties and that he had abstained from all discussion and would abstain from any vote on this matter. The motion was adopted by the following vote: AYES: Marty, Seidman, Swanson,York (4) NAYS: Rosenthal (1) ABSTAIN: Marovitz (1) Trustee Rosenthal asked that the record show that her negative vote was cast only because of her disapproval of the orientation of the plan. COMMISSION Mayor Forrest proposed the reappointment of the following APPOINTMENTS to fill three year terms on the Human Relations Commission, as recommended by the Manpower Commission: Mr. Anibal Merino, Mrs. Lydia Scott and Mrs. Shirley Horton, all terms to run to November of 1988. Trustee Marovitz moved approval of the appointments, seconded by Trustee Swanson. Motion carried unanimously. ORDINANCE 0 -86 -3 Trustee Marovitz moved, seconded by Trustee Swanson, that SIGN MODIFICATION the ordinance granting a sign modification for Marriott be adopted. Motion carried by the following vote: AYES: Marovitz, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) RESOLUTION R -86 -2 The annual resolution for construction on State highways was HIGHWAY MAINTENANCE approved unanimously by the following vote: AYES: Marovits, Marty, Rosenthal, Seidman, Swanson, York (6) NAYS: None (0) REQUEST FOR Mayor Forrest referred to a request from Lettuce Entertain AMUSEMENT DEVICES You Enterprises for permission to install vending machines, juke boxes and coin operated amusement devices in the new Ed Debevic's restaurant in the Brickyards. The first two items are permitted. The coin operated amusement devices are not permitted. It was the consensus of the Board, after discussion, that they be so informed and given the opportunity to appear before the Board to discuss the request for the coin operated amusement devices. RESOLUTION R -86 -3 Mayor Forrest stated that he had a serious matter to discuss with the Board. He read a Resolution regarding the forth- coming athletic contest, urging the Chicago Bears to win the Superbowl. AMENDMENT TO Trustee Seidman asked that the Board direct the Attorney LIQUOR LICENSE to prepare an ordinance, rescinding Ordinance No. 0- 85 -55, PROVISIONS which provided for the inclusion of mini -bars in hotel rooms. In view of the fact that Marriott no longer wanted this, he asked that the provision be excluded at this time, to be considered in the future when and if it were requested. Trustee Seidman moved that an ordinance be prepared rescinding 0- 85 -55. Trustee Swanson seconded. Motion failed by the following vote: AYES: Seidman, Swanson (2) NAYS: Marovitz, Marty, Rosenthal, York (4) There being no further business to come before the Board, Trustee Marovitz moved, seconded by Trustee Rosenthal, -that the meeting be adjourned at 11:15 P.M. ATTEST: DEPUTY LLAGE CLERK ' I. 1 APPROVED: Mayor