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09/03/1985/ 7, September 3, 1985 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Village Clerk, in the absence of the Mayor, in the Council Chamber of the Village Hall on Monday, September 3, 1985 at 8:06 P.M. Upon motion by Trus- tee Swanson, second by Trustee York, and unanimous Board approval, Trustee Marty was named Mayor Pro Tem. The Clerk called the roll and announced the following were Present: Cynthia J. Marty, Mayor Pro Tem Harriet E. Rosenthal Edwin B. Seidman Vernon E. Swanson J. Robert York Absent: Bernard Forrest, Mayor James L. Marovitz and that a quorum was present and in attendance. Also present were Village Manager Robert D. Franz and Village Attorney James K. Stucko. Trustee Seidman moved, seconded by Trustee Swanson, to approve the minutes of the previous meeting. Motion carried unanimously. PROCLAMATION YMCA AQUATICS.CENTENNIAL WEEK SEPTEMBER 8 TO 15 many contributions to the quality ed by Trustee York, to approve Kenneth Thiel of Northbrook acc Mayor Pro Tem Marty read Mayor Forrest's proclamation designating September 8 -15 as YMCA Aquatics Centennial Week in Deerfield in recognition of that YMCA program's of life in Deerfield. Trustee Swanson moved, second - the proclamation. Motion carried unanimously. Mr. apted the proclamation. 119 BIRCHWOOD (CARRIER) Manager Franz stated that consideration of SPEC. USE PRD RESUBDIV. the Plan Commission's recommendation (for PLAN COMM. REP. /RECOMM. denial) of a petition by G. Carrier for a Special Use PRD Resubdivision at 119 Birch- wood Avenue had been deferred twice. Mayor Pro Tem Marty read a letter from Mr. Richard Katz, a neighbor of the petitioner, who urged the Board to deny the request. Other neighbors who had attended previous meetings to oppose the resubdivision were present. Mr. Carrier was not present al- though he had been notified by letter that the matter would be considered that eve- ning and no further postponement granted. Trustee Seidman moved, seconded by Trustee Swanson, to accept the Plan Commission's recommendation to deny Mr. Carrier's petition. Motion carried on the following vote: AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) NAYS: NONE (0) SOIL TESTING SERVICES PROPERTY PFINGSTEN & LAKE COOK ROAD PLAN COMM. REP. /RECOMM. Manager Franz reported that the Plan Commis- sion had held a public hearing on August 1, 1985 to consider the petition of Lincoln - Deerfield, Ltd. for the rezoning of the Soil Testing Services property from I -2 to I -1 and a Special Use for a Planned Unit Development and certain variations. The Plan Commission made the following recom- mendations: 1. The petitioner's site plan which is totally self- contained (Plan A) be approved if the petitioners are unable to come to an agreement with the property owners to the east as to the vacation of existing access easement and the integration of access to those eastern properties into the petitioner's plan. The varia- tions necessary for Plan A should be approved if no agreement can be reached except the waiver of the required landscaped screening on the east. 2. If an agreement can be reached, the Plan Commission recommends that Plan B be approved including those variations necessary to implement it. A directory sign should be permitted at the Pfingsten Road access point for those proper- ties to the east. 3. If the location of the guest parking proves to be unworkable, the Plan Commis- sion recommends that it be moved to the south. 4. The Plan Commission also recommends that a deceleration lane be provided. 173 5. The Plan Commission recommends that the petitioner be required to provide a police officer to direct traffic into and out of the development during peak hours until such time as the access is signalized. This shall be done at the petitioner's expense and shall be required with the initial occupany of the building. 6. The Plan Commission also recommends that a Special Use be granted to permit professional offices as part of the development. 7. It is also recommended that the petitioners be permitted'to have a food ser- vice facility (cafeteria) in the building primarily for the tenants of the building. 8. As the petitioner proposes to utilize,a parking structure if the initial parking is insufficient, the Plan Commission recommends that the petitioner indicate where that parking structure would be on the plans submitted to the Board of Trustees. Mr. Richard Wendy, attorney with Rudnick & Wolfe, represented Lincoln - Deerfield, Ltd., the petitioners, a partnership between Lincoln Property Co. and Soil Testing Services (STS) of Deerfield, both of which are engaged in business nationwide. He stated that STS, which had maintained a low profile in a tiny little office building on the site for twenty five years, is one of the largest geotechnical engineering firms in the country and will be a major tenant and eventually the only tenant of the proposed development, their corporate headquarters. Mr. Wendy stated that they seek to rezone the property, which is just south of the West Bank of the North Branch of the Chicago River and adjoins the north side of the Edens Spur, from I -2 Limited Industrial to I -1 Office and Research. They also seek a Special Use to allow a Planned Unit Development with certain vari- ations. He pointed out that the site poses development difficulties as properties behind and to the east of the STS site have access to Pfingsten Road by easement only just south of Lake -Cook Road. The petitioners have been negotiating with these owners for relocation of the easement southward and farther away from Lake - Cook Road. The relocated:a�dcess would be in addition to "the access to the STS property farther southward. However, the petitioners have not yet reached an agreement with the owners. Therefore, the petitioners have presented two plans: Plan A based solely on property owned by STS and Plan B if an agreement can be reached with the owners to the east to relocate their present access road. Either plan includes both an access road for the eastern properties as well as the entrance to the STS site. Mr. Wendy went on to say that due to the location of the site at the intersection of the Branch, Pfingsten Road and Lake Cook Road, the petitioners had worked closely with the Village Staff, the Village Engineer, the Village Planner and the Fire Department. In recognition that traffic is the most serious issue, traffic engineers from Barton - Aschman and Zimmer- Howell had made studies. Except in one minor respect, their recommendations are congruent. Mr. Wendy pointed out that in designing the site,the petitioners had,accounted for the widening of Pfingsten Road, a Tollway ramp, installation of a traffic light at their own expense, and had attempted to meet the concerns of the property owners to the east. He stat- ed he found no problem in providing for a deceleration lane and a police officer to direct traffic during peak hours until a traffic light is installed. Mr. Keith Simmons, Sr. Vice President of Harwood K. Smith, an architectural firm in Dallas, gave an overview of the project. He stated that the traffic engineers had actually determined where the project's entrance would be. Safety for entrance and exit is provided by elevation of the site. He discussed in detail the various levels within the site, described parking at both grade level and underground, described landscaping at 38% -40% to enhance the corporate image, etc. He presented an artist's rendering showing the use of bronze glass, polished granite and a 3 -story atrium which slopes to the entrance of the building. He submitted that the building solved all of the natural problems of the site and circulation. Trustee Seidman was interested in possible future plans for ramps at the Tollway at Pfingsten. Mr. Gerald Lindgren of Barton- Aschman stated that according to his best knowledge, the ramp would be a half- diamond to and from the east. There - after,Mr. Lindgren gave a lengthy detailed explanation of factors, present and future, which had been taken into account in arriving at his recommendation. He stated that he thought it noteworthy that Zimmer - Howell had concurred except in one minor detail. He stated that he had added all anticipated traffic they are aware of as well as that from a developed gun club site. He submitted that the system will work given even the worst case. However, any improvements going on in the area, when completed, will provide a better operation. !7V Discussion was had regarding the proposed underground parking. Mr. Simmons stated that the site could accommodate the requirements of on grade parking, but to have 38 % -40% landscaped area some of the parking was planned for underground, which in this instance is actually on-grade with the building raised above it. Trustee Swan- son asked if the underground parking was above the required level for flood pro- tection. Mr. Donald Fielding, President of Charles Greengard Associates, stated that the parking met the commercial code. Building below the flood plain is permitted as long as two feet above the flood elevation is flood proofed. Mr. Wendy stated that the petitioners sought a variation from the zoning require- ment for a berm and dense evergreens on the east which would extend into the ease- ment. He stated that they would be willing to plant trees in little islands in their parking lot in lieu of the densely planted evergreens. The Board found this proposal acceptable. Trustee Rosenthal stated she was deeply concerned about the northern entrance. She felt she could not approve Plan A. Unless the northern entrance is moved south as under Plan B, she feared a hazardous situation will develop. Mr. Wendy pointed out that with the addition of a new entrance at the STS building, traffic on the northern entrance will be lessened considerably whether it is moved or not. Thereafter, Trustee Swanson moved, seconded by Trustee York, to accept the recom- mendation of the Plan Commission, except as it relates to the screening on the east side, and in lieu of the ordinance requirement, accept the landscape screening as depicted on the petitioner's exhibit. Motion carried, Trustee Rosenthal dis- senting. BRICKYARD RESTAURANTS (MELLMAN) Trustee Seidman moved, seconded by Trustee MAYOR'S SIGNATURE AUTHORIZED Swanson, to authorize preparation of an FINAL DEVELOPMENT PLAN AND ordinance amending the Special Use and an RESUBDIVISION PLAT ordinance rezoning a portion of the Brick- ize the Mayor to execute the Motion carried unanimously. 510 DEERFIELD ROAD RESUBDIVISION & VARIATIONS TAX LEVY FOR 1986 ORDINANCE NO. 0 -85 -39 yard property from I -1 to C -2, and to author - resubdivision plat upon adoption of those ordinances. CONSENT AGENDA First reading of ordinance. Trustee Seidman moved, seconded by Trustee Swanson, to pass the Tax Levy Ordinance for 1986. Motion carried on the following vote: AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) BUFFO'S RESTAURANT #2 DEERBROOK SPECIAL USE ORDINANCE NO. 0 -85 -40 as follows: NAYS: NONE (0) Trustee Seidman moved, seconded by Trustee Swanson, to pass the ordinance granting a Special Use for Buffo's #2 Restaurant in Deerbrook Shopping Center. Motion carried AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) NAYS: NONE (0) 700 -702 OSTERMAN AVENUE (HAURI) The Board had previously approved two drive - MODIFICATION OF PREVIOUSLY way cuts at 700 -02 Osterman Avenue, but APPROVED CURB CUTS design plans were submitted with only one . cut. The Village Development Group discussed the matter and found it to be satisfactory, and they recommended the one curb cut design. Trustee Swanson moved, seconded by Trustee York, to accept the petitioner's design plan. Motion carried unanimously. Mr. Kelly, representing Mrs. Hauri, owner of the property, was present and discussed with the Board his objection to the landscape requirements of the Zoning Ordinance. Attorney Stucko stated that the landscape issue had been discussed at the time the rezoning had been approved by the Plan Commission and that the petitioner had been advised that relief from zoning requirements had to be sought through the Board of Zoning Appeals. Manager Franz stated that according to Building and Zoning Director Charles Smalley when rezoning was sought it had been pointed out that there were landscaping requirements. Mrs. Barbara Houpt, Village Planner, stated that the original petitioner (not Mr. Kelly) and the Hauri's attorney had been told at the start of the year about landscaping. "It's never been a secret. Also, that relief must be sought through the BZA." Trustee Rosenthal, who was a Plan Commissioner when rezoning was sought, stated that one of the reason's the Plan Commission had approved i I Js this development, smaller in size than recommended in the Comprehensive Plan, was that it would be well screened. The petitioner had phoned her stating, "I'll land- scape it. I'll make it as pretty as I can. I'll screen it no matter what." Mr. Kelley was advised to discuss the matter for a BZA hearing with Mr. Smalley. ANALYSIS & AWARD OF BIDS - 1985 MFT CONTRACTS CONCRETE PATCHING Trustee Seidman moved, seconded by Trustee Swanson, to.award the bid to Schroeder & Schroeder at a cost of $30.95 per square yard, up to a maximum of $35,000. Motion carried on the following vote: AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) NAYS: NONE (0) SLURRY SEAL Trustee Rosenthal moved, seconded by Trustee York, to award the bid to A.C. Pave- ment Striping in an amount not to exceed $38,610.73. Motion carried on the follow- ing vote: AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) NAYS: NONE (0) INLET RECONSTRUCTION Trustee Seidman moved, seconded by Trustee Rosenthal, to award the bid to Meyer - brook Contractors, Inc. at a cost not to exceed $16,230.00 Motion carried as follows: AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) NAYS: NONE (0) THERMOPLASTIC PAVEMENT MARKING Trustee Seidman moved, seconded by Trustee Swanson, to award the bid to A.C. Pave- ment Striping at a cost not to exceed $6,467.75. Motion carried as follows: AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) NAYS: NONE (0) MFT MATERIALS SAND (BIRDS EYE - 500 TONS ) Trustee Swanson moved, seconded by Trustee Rosenthal, to award the bid to Tonyan Brothers, Inc. for a total of $3,480. -Motion.carried on the following-vote: AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) NAYS: NONE (0) ASPHALT RUBBER CRACK SEALANT Trustee Swanson moved, seconded by Trustee Rosenthal, to award the bid to McCann Construction Specialties in an amount not to exceed $11,049.50. Motion carried as follows: AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) NAYS: NONE (0) BITUMINOUS PATCHING MATERIAL (1000 TONS Trustee Seidman moved, seconded by Trustee Swanson, to award the bid to Skokie Valley Asphalt at a cost not to exceed $24,450. Motion carried as follows: AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) NAYS: NONE (0) PETITION FOR NOMINATION The Board considered a Resolution petition - EXECUTIVE TRUSTEE OF IMRF ing for nomination of Finance Director RESOLUTION NO. 0 -85 -16 George Valentine as an Executive Trustee of The Illinois Municipal Retirement Fund. Manager Franz stated that the Government Finance Officers Association had nomin- ated Mr. Valentine to serve in this capacity. The Village does not have a repre- sentative now, and Mr. Valentine has agreed to serve. Trustee Swanson moved, seconded by Trustee York, to adopt the Resolution. Motion carried unanimously. NO RIGHT TURN Trustee Seidman moved, seconded by Trustee DFLD. RD. (E. BOUND.) AT CASTLEWOOD Swanson, to waive the rules to pass the CASTLEWOOD (N. BOUND) AT DFLD. RD. ordinance on first reading. Motion carried ORDINANCE NO. 0 -85 -41 unanimously. Trustee Seidman moved, seconded by Trustee Swanson, to pass the ordinance amending the Municipal Code by creating a new Section 22 -45A of Chapter 22 (NO RIGHT TURNS) and prohibiting right turns on red light (Section 22.168, Chapter 22) as follows: Deerfield Road (Eastbound) at Castlewood Lane Castlewood Lane (Northbound) at Deerfield Road Motion carried on the following Vote: AYES: MARTY, ROSENTHAL, SEIDMAN, SWANSON, YORK (5) NAYS: NONE (0) In view of the fact that Monday, September 16, is Rosh Hashanah, the Board announced that their regular meeting would be held on Tuesday, September 17. Mayor Pro Tem Marty announced that the Board would meet in executive session to consider land acquisition following adjournment of the meeting. There being no further business to come before the Board, upon motion by Trustee Seidman and second by Trustee Swanson, the meeting was adjourned at 10:10 P.M. ATTEST: VILLAGE CLERK APPROVED: MAYOR 176