08/06/1984C��
August 6, 1,984
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The regular meeting of the Board of Trustees of the Village of .Deerfield was called
to order by the Mayor in the Council Chamber of the Village Hall on Monday, August 6,
1984 at 8:05 P.M. The Deputy Clerk called the roll and:announced that the following
were:
Present: Bernard Forrest, Mayor
Stephen 0. Jackson
James L. Marovitz
Cynthia J. Marty
Edwin B. Seidman
J.'Robert York
Absent: Vernon E. Swanson
and that a quorum was present and in attendance. Also present were Village Manager
Robert D. Franz and Village Attorney James K. Stucko.
Trustee Seidman moved, seconded by Trustee Jackson, to approve the minutes of the
previous Board meeting. Motion carried unanimously.
PROCLAMATION - Mayor Forrest read a Proclamation regarding the
SESQUICENTENNIAL celebration of the Village.'s 150th b.irthday. Trustee
Marty moved, seconded by Trustee Marovitz, that the
Proclamation be approved. Motion carried unanimously. Mayo, Forrest then presented
the Proclamation to Mrs. Marilyn Allsbrow and Jack Gagne, representing the Deerfield
Area Historical Society, and requested that they accept appointments - together with
Trustee Robert York, to a.Sesquicentennial Committee which will be the clearing house
for projects to celebrate this occasion. All three accepted the-appointment. Other
appointments will be made in the very near future.
GEHRIG Mayor Forrest introduced Daniel H. Stiehr, Chairman
MEMORIAL of the Board of Police Commissioners, who presented
AWARD the Donald E. Gehrig Memorial Award to Commander Thomas
F.- Sheehan as the Outstanding Police Officer of 1983.
Mr. Stiehr stated that this award originated in 1971 and had been presented to twelve
Officers in memory of Don Gehrig.who had served as Chairman of the Commission. He
reported that the Commission had recently completed interviews with many of the Offic
in conjunction with the recent promotional examination series and found them to'be an
exceptional group.
Mr. Stiehr recounted Commander Sheehan's performance as a Deerfield Officer and pre-
sented him with a plaque denoting his selection as the Outstanding Officer of 1983.
Commander Sheehan's name will also be added to the large plaque in the Police Depart-
ment. Commander Sheehan expressed his appreciation, stating that no Officer is solely
.responsible for.good police work but.that it is a team effort: He thanked.the'Mayor
and Board of Trustees, the Police Commissioners and the entire.Police Department..,
PUBLIC HEARING Mayor Forrest opened the public hearing on,the Tax
.TRUTH IN TAXATION Levy and asked Finance Director George Valentine to
explain the necessity for the hearing. Mr. Valentine :
reported that this year's levy, compared with last year's extension, is 16% higher.
However, the actual extended levy for this year will be approximately 2% lower.after,.'
abatements. He explained that the levy does not take into consideration debt service;
also, that.the Street Fund was increased to'-provide for additional street programs
and that the property tax levy shows some increase,.as do the Pension Fund and the
levy for scavenger service (in lieu of an increase in the user charge).
There being no comment from the public, Trustee Marty moved, seconded by Trustee'
Seidman, that the hearing be closed.
PLAN COMMISSION re: Mr. Franz read the Plan-Commission's recommendation
SEIFRIED PUD for approval of the final Development Plan for the
proposed medical /dental office development on Osterman
Avenue. Trustee Seidman moved, seconded by Trustee Marovitz, that the Final Develop-
ment Plan be approved. Motion carried unanimously. Dry Seifried had requested that
the implementing ordinance be adopted at this meeting; however, Mayor Forrest requested
that the ordinance not be considered until the next meeting and the Board concurred.
PLAN COMMISSION re:
Mr. Franz read
the Plan Commission's recommendation
LAKE -COOK OFFICE CENTRE
that the surveyor's correction
plat be approved. The
PLAT OF CORRECTION
correction was
necessitated-by
the realignment of
Huehl Road and
will bring the
Resub Plat into conformance
with the Final Plan. Trustee
Marovitz moved,
seconded by Trustee
Marty, that the
Resubdivision Plat of Correction
be signed by
Mayor Forrest.
Motion carried unanimously.
CONSENT AGENDA
ORDINANCE - ALLEY First.reading.was. had on the ordinance to vacate the
VACATION, JOURNAL COURT alley at the request of adjacent•residents.;
ORDINANCE 0 -84 -29 Ordinance granting front yard variation at 904 Northwoods
VARIATION, 904 NORTHWOODS Drive.'
ORDINANCE 0 -84 -30 Ordinance prohibiting parking on a portion of the north
ELDER.LANE PARKING side of Elder Lane.,
Trustee Marty moved, seconded by Trustee York, that the Consent Agenda be adopted.
Motion carried on the following vote:
AYES: Jackson, Marovitz, Marty, Seidman, York (5) NAYS: .None (0)
Mayor Forrest signed the ordinances, indicating his approval thereof.
ORDINANCE 0- 84 -31. Ordinance amending the Final Development'Plan for
DRAPER & KRAMER SIGNAGE Signage for the Deerfield Business Center on Lake - Cook
Road.
Trustee.Marty moved, seconded by Trustee Seidman, that the rules be waived to permit
passage of.the ordinance on first reading.. Motion carried unanimously.
Trustee Marty moved,,seconded by Trustee Seidman, that the ordinance be adopted,.
Motion carried by the following vote:
AYES: Jackson, Marovitz, Marty, Seidman, York (5) NAYS:- None (0)
ORDINANCE 0 -84 -32 Ordinance reducing the number of Patrol Officers from
POLICE AUTHORIZED PERSONNEL '24 to 23. The number of.patr.ol officers was temporarily
increased as part'of.a .restructuring/.of,'-the Police. Depart-
:ment: Now' that. the. Sergeant's vacancy has,.been', filled,, the /humber• of patrol officers
reverts back tb 23...
Trustee Marty moved, seconded by'Trustee Seidman, that the rules be waived to permit
passage of the ordinance on first reading. Motion carried unanimously.
Trustee Marty moved, seconded by- Trustee Seidman-, that the ordinance be adopted.
Motion carried by the following vote:
AYES:- Jackson, Marovitz, Marty, Seidman, York (5)' NAYS:' None (0)
.IMPROVEMENTS TO Mr. Franz reported that Staff had reviewed the proposed
NORTH .A VENUE agreement from Bannockburn in connection with improvements
to North Avenue and had made recommendations as follows:
In lieu of the 10.75% interest recommended by Bannockburn, Deerfield would continue to
maintain the street at least during the duration of the loan or, if there were interest
.charged, it should be at a lower rate. Also, that future maintenance costs be shared
equally by the two communities. He stated that the road is continuing to deteriorate
and that Deerfield had recently made some additional improvements.
Bannockburn Trustee Gerry Pano was present and questioned the need for maintenance
after the improvements were made except for snow plowing. Deerfield'•s maintenance
estimate :is $3,000 annually and Trustee Pano requested a breakdown of this estimate.
Trustee Seidman stated that if Deerfield is to maintain -the street for the duration of
the agreement, Deerfield should not pay interest on the 'loan. The street has been
maintained by Deerfield for twenty years or more. Trustee Marty agreed that future
maintenance costs should be shared equally.
Mayor Forrest asked Mr. Valentine whether he preferred direct payments or an_ offset;:,`;'
of. services. It was agreed_that..for.'auditing purposes; it..is.'be,tter,'to use' direct.
payments. `
Mayor Forrest directed that the_chan.ges. n'..the agreement as proposed by'Deerf:ie?ld be
forwarded to Bannockburn for their review. Trustee Marty moved, secondid-bk 7 ru`stee
York, that the agreement be returned to Bannockburn after it has been reviewed by
the Village Attorney and revised according to the foregoing discussion. Motion
carried unanimously.
SLUDGE DISPOSAL BID The apparent low bidder, AD +Soil Services, had been
asked to'clarify the bid for sludge disposal., Some
4 confusion was still apparent, however. After discussion, it was agreed that the'
bid of $8.572 was a flat rate, with a 500 cubic yard minimum. Trustee Seidman moved,
seconded by Trustee York, that the bid be awarded at a cost not to exceed $8.572
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per cubic yard, with increments of 500 cubic yards or.more to be picked up at the
same cost.. Motion carried by the following vote :.
AYES: Jackson, Marovitz, Marty, Seidman, York (5) NAYS: None (0)
Staff was directed to confirm this with AD +Soil Services, in writing.
MCI TELECOMMUNICATIONS Mr. Ronnie Acorn, representing MCI Telecommunications
Corporation, was present to request reconsideration of
their.request for the installation of an aerial cable over the four Milwaukee Road
crossings in Deerfield. He stated that the Milwaukee Road prefers that the cable be
aerial and if it were to be buried at the four Deerfield crossings, this would cause
a hardship. He further stated that since there were somewhere between 20 and 37 wires'
presently strung overhead at these locations, one more would not greatly exacerbate
the situation. Mr. Acorn advised that his company would bury their cable when the
Milwaukee Road buried theirs and hoped that this would be acceptable to the Board.
After discussion, Trustee Marty moved, seconded by Trustee Jackson, that MCI be per-
mitted to place their cable in the air, provided that at such time as the.railroa.d
decides to bury its lines, MCI will bury theirs.
Motion carried by the following vote:
AYES: Jackson, Marty, York '(3) NAYS: Seidman (1) ABSTAIN: Marovitz. (1)
BID AWARD The bid of Aldridge Electric for installation of traffic
TRAFFIC SIGNAL. signals at Waukegan Road at the entrance to the Commons,,
in the amount of $74,861.00, was accepted.' The.cost of
this installation will be shared, with the Village paying 50% and the rest shared by
the First National Bank and the Commons.
Trustee Marty moved, seconded by Trustee York, that the bid of Aldridge Electric, in the
amount not,.to exceed $74,861.00, be accepted.
Motion carried by-the following vote:
AYES: Jackson, Marovitz,_Marty, Seidman; York (5) NAYS: None (0)
Staff was directed to notify the First National Bank and the Commons of'this action,
requesting their. payments toward the full cost.
MFT MAINTENANCE BIDS CONCRETE PATCHING: Trustee Marty moved, seconded by..
Trustee Seidman, that the bid for concrete patching be
awarded to Schroeder & Schroeder in the .amount of $42,367.50.
Motion carried by the following vote: /
AYES: Jackson, Marovitz, Marty, Seidman, York (5) NAYS:' None (0)
INLET RECONSTRUCTION: Village Engineer James Soyka reported that only one bid had been
received, from Alliance Contractors, in the amount of $40,128, which greatly exceeded
the engineer's estimate. He recommended rebidding and the Board concurred.
THERMOPLASTIC PAVEMENT MARKING: Trustee Seidman moved, seconded by Trustee Marty,
that the bid be awarded to Premier.Striping, Inc., at.a bid price of $7,818. ,
Motion carried by the following vote:
AYES: Jackson, Marovitz, Marty, Seidman, York (5). NAYS:t None (0)
SIDEWALK AND.CURB REPLACEMENT: Mayor Forrest questioned why the bids for this MFT
replacement exceeded the cost for sidewalk and curb replacement under the 50/50 prograr
He subgested that. these projects might be included with the.50 /50 program. Regulation
for MFT expenditures require the bidding.process. .* ".Without using MFT monies, it might
added to 50/50 program. Trustee Seidman moved, seconded by Trustee Marovitz, that thi
item be tabled to enable Mr. Soyka to discuss this with the apparent low bidder, and
report back to the Board.
SAND: Trustee Seidman moved, seconded by Trustee York, that the bid for sand be awarded
to.Tonyan Bros. Inc, at a bid price of.$3,300.
Motion carried by the following vote:
AY E•S.: Jackson, Marovitz, Marty, Seidman, York (5) NAYS: None (0)
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ASPHALT RUBBER CRACK SEALANT: Trustee Seidman moved, seconded by Trustee Marty,
the bid, be awarded to Kenneth Hartman, at a bid. price of $11,520.
Motion carried by the following vote:
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0
that
AYES: Jackson, Marovitz, Marty, Seidman, York (5) NAYS: None (0)
BITUMINOUS PATCHING MATERIAL: Trustee Marty moved, seconded by Trustee Marovitz, that
the bid be awarded to Skokie Valley Asphalt, at a bid price of $24;450.
Motion carried by the following vote:
AYES: Jackson, Marovitz, Marty, Seidman, York (5) NAYS: None (0)
EXPANDED SEWER STUDY Mr. Franz reported that, based on- Baxter and Woodman's
BAXTER AND WOODMAN_ July 10th report on the flow metering program and re-
view by the.Flood Advisory Subcommittee; a.Scope of
Services had been prepared for the balance of the sanitary sewer program. A proposed
contract for the additional sewer work was prepared for Board consideration, under
which contract approximately 198,000 feet of sanitary sewer will be investigated, at
a cost not to exceed $182,000. This would encompass 60% of the Village's system.
Dr. Hal Sundin was present to answer any questions the Board might have. This portion
of the work can be finished by the end of the year. Funding is recommended from the .
General Corporate Fund with.pl.ans for repayment to be included in the bond issue which
will be considered by the Board this Fall.
Mayon Forrest asked whether the Village could provide any of the services included in
the fixed fee of $18,000. Dr. Sundin replied that the Village will provide one em-
ployee from Public Works to assist Baxter and Woodman, but that has been taken into
account in the contract. At this point, there is not much leeway for further re-
duction; however, Dr. Sundin stated that they will work closely with both the Public
Works and Engineering Departments and if any money can be saved, they will certainly
do so. The metering program is paid for and is no longer included in the Scope.
Mr. Soyka stated that this contract . will accomplish what we are after and will cover
the areas of the Village where problems exist.
Trustee Marty moved, seconded by Trustee.York,.that Mayor Forrest be authorized to
sign the contract with Baxter and Woodman for the expanded sanitary sewer study', at
a cost not to exceed $182,000, with the final..report..to be received no later than
December 31, 1984.
Motion carried by the following vote:
AYES: Jackson, Marovitz, Marty, Seidman, York NAYS:,.None .(0)
Mayor Forrest thanked the'Board.for this action, stating that this will enable the
Village.to proceed with the flood control management plan without delay.
BANNER Seahorse Studio Theater Company's request for per-
REQUEST mission to erect a banner at the viaduct was considered.
No representative was present but a letter had been re-
ceived requesting waiver of the $200 deposit and the $175 installation fee. After dis=
cussion, the Board agreed to permit the banner provided the deposit and installation
fee were paid. The ordinance governing such requests does not permit waiver of the
charges specified. Trustee York moved, seconded by Trustee Jackson, that permission .
be granted for the installation.of the banner at the viaduct, provided all requirements
are met. Motion carried unanimously.
Trustee York presented copies of an editorial dealing with solid waste disposal and
urged the Board to consider this problem now, stating that in five years the problem
will be overwhelming..- He -said it was time for the Village to think about this problem
as landfills were rapidly reaching capacity. He recommended separation of cans, glass
and paper; with an emphasis on.recycling. While the scavenger service is excellent
with very few complaints, Mr. York felt some thought should be given to the future.
There being no further business to come before the Board; Trustee Marovitz moved,.
seconded by Trustee Marty, that..the meeting be adjourned -at 9:12 P.M.
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TEST:
APPROVED:
MAYOR —�