04/16/1984I��. ,F�7 r ^2•
April 16,
• /7
1984
The regular meeting of the Board of Trustees of the Village of Deerfield was'
called to order by the Mayor in the Council Chamber of the Village Hall on Mon-
day, April 16, 1984 at 8:00 p.m. The Clerk called the roll and announced the
following were
Present: Bernard Forrest, Mayor
Stephen 0. Jackson it
Cynthia J: Marty /
Edwin B. Seidman
Vernon E. Swanson
J. Robert York
Absent: James L. Marovitz=
and that a quorum was present'and in attendance. Also present were .Village Mania"'
ger Robert D. Franz and Village Attorney James K. Stucko.
Trustee Seidman moved, seconded by Trustee Marty, to approve the minutes of the
April 2,.1984 Board meeting..- Motion carried unanimously.
ANNOUNCEMENT Mayor Forrest announced that since the Girl
RE: GIRL SCOUT.000KIES Scout cookie project, the main source of fund-.
ing.for scouting activities, has been cancelled
(because of a, wave of tampering with cookies) a new source of furiding.is-necessary.
HE
.\urged all residents to contribute what they could to the'fund established by
the Deerfield Federal Savings and Loan: Operation Empty Cookie Jar, 745 Deerfield
Road, Deerfield,with donations payable to Moraine Girl Scout-Council. Trust Fund.:
APPROVE WARRANT Trustee Seidman moved, seconded by Trustee Jack -
NO. W -84 -04 son, to approve the bills and payroll, includ -,
ing transfers and .-reimbursements. Motion carried
on the following vote:
AYES: Jackson, Marty, Seidman, Swanson, York ''(5)
NAYS: None (0) �.
TREASURER'S REPORT Finance Director George Valentine was unable to.. '
be present-to discuss his previously submitted
report. However, a short discussion was had wherein it was noted that Mr. Valen-
tine had reported April was the last month for the'Department of Revenue prior
period adjustments. Mayor.Forrest commented that "the revenues look good."
PROCLAMATIONS; Mayor Forrest read the following proclamations:
BIKE- A -THON SUNDAY'`::.' ;;, Trustee Seidman moved, seconded by�Trustee Jack -
(CANCER CONQUEST) , son, to approve the proclamation.. The motion
MAY 20, 1984 carried unanimously.
NATIONAL PUBLIC, WORKS Trustee Seidman moved, seconded by Trustee'York,
WEEK IN DEERFIELD to, approve the proclamation. The motion carried
MAY 20 -26, 1984 unanimously.
ORGAN DONOR AWARENESS WEEK Tru's,tee Seidman moved', seconded'by Trustee York, .
IN DEERFIELD- to approve -the proclamation., Motion• - carried
APRIL 22 -28, 1984. unanimously.
PUBLIC HEARING
Federal Revenue Sharing Fund
Manager Franz stated that a Hearing, on Proposed Use of Federal Funds was held on
February 20, 1984 to elicit.comments or requests -for''use•of'Fede'ral Revenue Shar-
ing Funds. He stated that $166,000 of these funds was being committed to the re-
tirement of Village.debt (included in the 1984/85 budget'to be considered that
evening.) i
Mayor Forrest invited questions or comments from the audience., /rhere being no
one wishing to be heard, Trustee Marty moved, seconded by Trustee Seidman, to
close the hearing. Motion carried unanimously.
Mayor Forrest read his Budget Message, a copy of which is attached and made part
of these minutes. The proposed budget had been available in.the.Village Hall
for'review since March 19, 1984. Mayor Forrest invited comments from those
present. There being no one wishing to be heard, Trustee Marty moved,'seconded
by Trustee Jackson, to close the hearing. Motion carried unanimously.
CCPA•AGREEMENT Trustee Seidman moved, seconded by Trustee
AUTHORIZE MAYOR'S SIGNATURE Jackson, to authorize Mayor Forrest to sign
the agreement between the'Village of Deerfield
and the Combined Counties Police Association -- Deerfield Chapter.
Manager Franz stated that the agreement was the same as last year insofar as
specific clauses contained therein. However, the.agreement,following four
meetings between the Police Union and the.Management Negotiating Team, now
provides: 1) a 2 -year settlement with a wage increase of 4.5% the first year
and a 5.5% increase the second year, 2):.life'..insurance increases from $8,000,
to $15,000 the first'year, and $20,000 the'second year,'3) continued dental
insurance with the Village paying in full the employee's share of the premium
and $10.per month per patrol officer for dependents; and 4) .a $50 increase for
uniform allowance. The motion carried.on the•following vote:
AYES: Jackson, Marty, Seidman, Swanson, York (5) NAYS: None (0)
Mayor Forrest thanked the Management Negotiating Team and .the CCPA for coming out
with an.agreement all could live with;following•;difficult'.negotiating sessions.
Officer John Sebben, President of the Police'.Union, signed the agreement.
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APPROVE 1984 -85 ANNUAL BUDGET Trustee Marty.moved, seconded pay Trustee Seid -.
ORDINANCE N0. 0 -84 -11 man, to waive the,rul'es�to permit passage of
the ordinance on firstPreading. Motion.carried
unanimously.
Trustee Marty moved, seconded by Trustee Swanson, to pass..the.'ordinance for the.
1984 -85 Annual Budget. Motion carried on the following vote:
AYES: Jackson, Marty, Seidman, Swanson, York (5)
NAYS: None (0)
AMEND WAGE & SALARY PLAN Trustee Seidman moved; seconded by Trustee
ORDINANCE NO.'0 -84 -12 Jackson, to waive the iules.to permit passage
of the ordinance on first.readifig.
Trustee.Seidman, moved, seconded by Trustee Marty, to pass the ordinance amend-
ing the Wage and Salary Plan. Motion carried on the following vote:
AYES: Jackson, Marty, Seidman, Swanson, York, (5) "
. NAYS: None (0)
710 -730 OSTERMAN (SEIFRIED) Manager.Franz:.Reported that the Plan Commission'
REZONING /SPECIAL USE /PUD had held a public hearing on March 29,.1984 to
PLAN COMM. REP. & RECOMM. consider the request of Dr. Frank Seifried for.
VCDC REP. & RECOMM. Rezoning and Special Use for a PUD in the C -3
Limited Commercial Office District for the pro
perty located at 710, 714, 724 and 730 Osterman Avenue.
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,The Plan Commission recommended, on a vote of 6- 0,.that the property be rezoned
from R -4 to C -3 and that a Special Use be granted which approves a Preliminary
Development Plan for the property•subject•to the following stipulations:
1. The following variations be granted: a)parking be permitted in the perimeter
setback, b) the requirement for a Ibading berth be. waived because the build-
ing will be specialized in use, except that if the'building's medical and
dental occupancy" drops below 80% of-the total uses in the building, a load
ing berth must be provided, c) wheel stops be'eliminated and the parking lot
curbing be used instead, d) the sign be permitted'as depicted on the site
plan, e). the landscaped screening requirements be'modified so as to permit
(1) a fence along the northern boundary line.with the area in front of the
fence being landscaped with deciduous bushes with no minimum height require -
went, (2) the east west property lines to be planted with a mixture of de-
ciduous and coniferous plantings of the required height, (3) the southern
property line to be landscaped as.depicted, and f) the amount of required
:open space be varied.
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2. The location of the refuse container'and a description of its screening must
be provided for final plan approval.
3. The petitioner show how the HVAC equipment mill be screened.
4.. The petitioner provide information regarding the lighting of the site.
5. A factored tax bill be provided
6. The petitioner landbank 8 parking spaces. These 8 spaces to be sited,by
the petitioner will be put into landscaping. At such'time as the develop-.
ment's parking indicates, the spaces.shall be put into parking.
7. It is also recognized that the error in the petitioner's survey,i when
corrected, will effect the specific bulk computation for the 'development
and site plan itself. Unless the impact is substantial, the above recom-
mendations would be applicable... .
On April 4, 1984, the Village Center Development Commission (VCDC) considered
the request of Dr. Seifried regarding a medical - dental building at 710 -730
Osterman Avenue. On a vote of 7 -0, the VCDC recommended the' property be re-
zoned, and approval be given for a Special Use /PUD and the'var.iations requested.
Mr. Judd Missner, Pres. of Missner'& Lirtzman, stated that his company was in
full- service contracting, real-estate design and development, and would be
handling both the design and construction of,the proposed building. He pre-
sented a site plan and discussion followed. Trustee Seidman inquired about
the location of the driveway, and Mr. Missner introduced.Ms. Susan Best of
Metro Transportation Group, Inc. who had made a traffic study and counseled
on the driveway location. She stated'it would be at the far west end of the
property, approximately 70' from the driveway at One Deerfield Place and
about 160:'from the Post Office driveway.
Mr. Missner-discussed the Plan Commission stipulation number three requiring
screening for HVAC. He stated that the'roof top-variable volume equipment
planned for the building was included in a large, sleek, . "sheet metal cigar
box" which when painted the same color of the building simply faded into the
main structure. Screening would only enlarge the roof top equipment and make..
it more noticeable. The Board generally agreed with Mr. Missner s' opinion.
He asked permission to erect a stockade fence as well as plantings along -the
east and west parking lots to protect the`adjourning'homes from car head-
lights. He felt that good relations with the neighbors 'justified the extra'
expense. He added that they had more than the required parking spaces and
that 8 parking spaces would be landbanked along the front lot line and planted
with low vegetation.. He inquired how those spaces might'be recaptured if needed ;
for more parking. Attorney Stucko stated that the provision and mechanics
could be written into the Special.Use ordinance.
Mayor Forrest asked Mr. Missner if he could live with the"recommended'stipula -"
tions. Mr. Missner replied that he could._ Thereafter; Trustee Marty moved,
seconded by Trustee Seidman, to:'1) accept the Plan Commission's recommendation,
with the exception of.stipulation'number 3,'2).permit.the' erection of a stock-
ade fence along the'east' and west boundaries to the'end of the parking spaces,
and 3) approve the preliminary,-. plan, and 4) accept the recommendation of the
VCDC. Motion carried unanimously.
EXTEND OPTION AGREEMENT Mayor _Forrest stated that a request had been
710 -714 OSTERMAN.(SEIFRIED) received from Dr.' Sei.fried'for an extension,
of the Option Agreement for the purchase of.
the property at 710 -714 Osterman Avenue.until July 1, 1984; with an additional
payment "of'$1,000 to be applied . toward the purchase.price of the property.::'
Trustee Seidman moved, seconded'by Trustee Marty, to approve extension of the,
Option Agreement with the $1,000 payment: Motion.carried'on' the following vote:
AYES: Jackson, Marty, Seidman, Swanson, York. (5)
NAYS: None (0)
The Board recessed at,9:18 and reconvened at 9:25 with all members present
and in attendance.
CONSENT AGENDA
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FRONT YARD VARIATION Variation approving 18." encroachment into
900 BEVERLY,.PL. (SILBERMAN) front yard,for addition'./to house.
ORDINANCE NO. 0 -84 -13
/7
REZONING /SPECIAL USE /PUD
DIPIETRO /BUCCOtA /SCM
LAKE COOK ROAD
REZONING /SPECIAL USE /PUD
OSTERMAN AVE. (GALVANI)
First reading of'ordinance.
First reading of ordinance.'.
Trustee Seidman moved, seconded by Trustee'Marty, to approve the Consent Agenda.
Motion carried on following vote:,
AYES: Jackson, Marty, Seidman, Swanson, York (5)
NAYS: None (0)
Mayor Forrest signed the ordinance indication his approval thereof.
AMEND ANNEXATION AGREEMENT T rust ee.Marty.moved,seconded by Trustee Seid-
VECCHIONE /EQUITY ASSOCIATES man, to approve the Resolution to amend the
9 ACRES /TOLLWAY /DFLD. RD. Annexation Agreement..• Motion passed on the
RESOLUTION NO. R -84 -04 following vote:
AYES: Jackson, Marty, Swanson, York., 4 .
( ),..�,,..., NAYS: Seidman (1)
PUBLIC HEARING
APPROVE INDUST. REVENUE BONDS Village Attorney Stucko explained,,that a
TERADYNE CENTRAL, INC, notice had'been published in'the March 29,
ORDINANCE NO.'0 -84 =14 1984 issue of News /Voice // advising the public
that an ordinance, providing for the issuance
of $1,000,000 in Industrial Revenue.Bonds for the Teradyne Central project
located on Lake -Cook Road, would be considered'by the'Board, and anyone wish-
ing to speak on the matter would be heard at.the hearing on April .16, 1984.
Mayor Forrest invited comments from the audience, there being no one wishing
to be heard, he declared the hearing closed.
Trustee Marty moved, seconded by Trustee Seidman, to waive.the rules to permit
passage of the ordinance on first reading. Motion carried'unanimously.
Trustee Marty moved, seconded by Trustee-Seidman, to pass the ordinance
authorizing the issuance of $1,000,000 aggregate principal amount Industrial
Bonds, Series 1984, for Teradyne Central, Inc.
Trustee Seidman asked whether it was customary to seek industrial revenue bonds
at this stage of the Teradyne project. Attorney "Stucko advised that by Statute
Teradyne was entitled to a period of time after completiori of the building in
which to apply for industrial revenue bonds. -Motion carried on following vote:
AYES: Jackson, Marty, Seidman, Swanson, York (5)
NAYS: None (0)
AMEND 1983/84 BUDGET Manager Franz stated.that the amendment. was
RE: STREET & GARAGE FUNDS. a housekeeping technique to.insure,that at the
ORDINANCE'NO. 0 -84 -15 end of the 1983/84 fiscal year the Street and
Garage Funds will show exactly what monies
have been spent. He recalled that earlier'in the year, adjustments were made to
the 50/50 curb program in the' Street' Fund. Also,'.the'Street Fund will spend
a bit more than budgeted for Salt and Vehicle Maintenance. The Garage Fund has
spent more than anticipated for Motor'Vehicle Supplies. However., there is suf-
ficient revenue in both funds to cover these extra expenditures. The current
budget,-'.if amended to reflect. these changes, will be in sound legal form for
auditing purposes.
Trustee Seidman moved, seconded by Trustee'Swanson, to waive the rules to per-
mit passage of the ordinance on first reading. Motion carried unanimously.
Trustee Seidman moved, seconded by Trustee' '"Jackson, to pass•the ordinance amend-
ing the 1983/84 Budget regarding the Street Fund and the'Garage Fund. Motion
carried on the following vote:
AYES: Jackson, Marty, Seidman, Swanson, York (5).
NAYS: None (0)
Trustee Seidman asked what Board action should be taken regarding proposed State
legislation which would be costly to municipalities if enacted. Mgr.. :Franz
replied that he felt that at the very least a letter should go from cha,Mayor
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regarding;.•.the proposed bills, especially the Plumbing Act which is of grave con-
cern to municipalities, as well as the act,for increases i pensions, and the
Mandates Act. The Board favored sending•'a letter from the in
at once, and
Mayor Forrest concurred.
Discussion was had regarding the unexpected appearance of the Commons Shopping
Center at the public hearing on April 12 regarding the'Deerf.ield Federal Savings
and Loan petition for a drive -thru. The..Commons, wished to discuss a proposal
to expand the Jewel Food Store which would require use of the Savings and Loan
property for a new access to the shopping center. Neither the Staff nor the
Plan Commission were aware that the Commons had presented such a proposal to
the Savings and Loan, sometime in the past, and that the Savings and Loan had
rejected it as.of no'advantage to them and profiting only the Commons. The
Plan Commission delayed the hearing on the Savings and Loan petition for two
weeks, until April 26, to permit the Commons to confer with the Savings and
Loan to see if something mutually beneficial to them and the Village could be
worked out. While it was the consensus of the Board that. the Commons should
have a chance to work out something..:_,' and be heard by'the Board, the Savings
and Loan should not be unnecessarily delayed. Mayor Forrest stated that the
Plan Commission Chairman had assured ..him that he will press fora decision at
their..Ap.ri].26 meeting :.so_it.::can%be':forwar..ded' to-:.the'.-Boa :its May 7 meeting.
There being no further business to come before the Board, upon motion by Trustee
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