03/05/1984March 5, 1984
The regular meeting of the Board of Trustees of the Village of Deerfield was called
to order by the Clerk, in the absence of the Mayor, in the/Council Chamber of the
Village Hall on Monday.,. March 6, 1984 at 8:00 p.m. Trustee Jackson moved, seconded
by Trustee Marovitz, to appoint Trustee Marty as Mayor pro tem. Motion carried
unanimously. The Clerk called the roll and announced the following were
.Present: Stephen 0. Jackson
James L. Marovitz
Cynthia J. Marty
Edwin B. Seidman
J. Robert York
Absent: Bernard Forrest, Mayor
Vernon E. Swanson
and that a quorum was present and in attendance. Also present were Village Mana-
ger Robert D. Franz and-Village Attorney James K. Stucko.
Trustee Seidman moved, seconded by Trustee Marovitz, that the minutes of the
previous Board meeting -be approved with the following addition: Sign Modifi-
cation, Paragraph 8, line .l, insert..'.'York. "...after the word Trustee. Motion
carried unanimously.
PROCLAMATIONS: In the absence of representatives from the
RED CROSS MONTH - MARCH American Red Cross and the Organization for
ORT DAY IN DEERFIELD -. 3/7/4 Rehabilitation Through Training (ORT),.Trustee
Jackson moved,.seconded by Trustee York, to
dispense with reading the proclamations.and approve them as set.-forth by Mayor
Forrest.--.;.1Motion carried unanimously.
DEERBROOK MALL ADDITION Manager Franz stated that'the Plan Commis-
sion had reviewed a request from the owners
of the Deerbrook Shopping Center for a waiver..of public hearing in regard to
construction of a 48'x81' addition to the southeast corner of the Montgomery
Ward structure.
The Plan Commission reported that the proposed building alteration comprises
less than one percent of the total square footage of the entire shopping
center, that there is ample•parking available to meet the additional spaces
which would be required, and:that::the:proposal'is in substantial conformance
to the Final Development Plan and should not be deemed to require a public
hearing to amend the plan.
Trustee York moved; seconded by Trustee Jackson, to accept the Plan Commission's
recommendation, and.approve.the proposed..addition to the Montgomery Ward struc
ture without a public hearing. Motion carried unanimously._
755 WAUKEGAN RD. (WILLMAN) Mgr. Franz reported that a public hearing
SPECIAL USE /MULTIPLE USE had been held February 9, 1984 to consider.
(CHRISTIAN SCIENCE R.R.) the request of Mr. John Willman for a
PLAN COMM. REPORT /RECOMM.. Special Use to.,permit the Multiple Use of
his property at 755 Waukegan Road for both
residences and a Christian Science Reading Room, in the currently zoned C -1
.Village Center District. The Plan Commission recommended that the petitioner's
request for a Special Use /Multiple Use be granted'subject to the following:
1) The nonresidential use of the existing structure be limited to the area
shown on the petitioner's floor plan.
2) Two parking spaces should be provided in addition.to the parking provided
for.the two apartments. Itt 1
3) The.petitioner will submit a parking plan which will,be subjecf to the''
approval of the Village Staff. /
4) The Special.Use /Multiple Use is tied to the existing site plan of the
property.
Trustee Seidman asked whether utilization of the front room as.a Reading Room
would still leave an apartment of sufficient size to meet code requirements.
Attorney Stucko stated that to the extent that interior changes affecting tine
residential portion are to be made, a building permit will be taken out, and
the property would be subject to inspection and compliance with all ttie ocl-ier.
codes. Also, Village zoning ordinances are subject to compliance wd L:1i ala. och,�i
applicable codes and regulations.
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It was noted that a.itatement from the Village Center Development Commission
(VCDC) indicated that while.the Commission-was not opposed to the Reading Room,
it did not believe such a use was the highest•and best or what'the VCDC would
like to see -for -what-it considered prime commercial property.
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Trustee Seidman moved, seconded by Trustee York, to accept the Plan Commission's
recommendation that a.Special Use /Multiple Use be granted subject to the con-
ditions outlined by the Plan.Commission;.;..and the Village attorney instructed
to prepare the necessary ordinance. Motion carried unanimously.
Trustee Seidman asked Staff to determine and report to the Board whether the.first
floor living quarters of.the building will be of proper size if the front sec-
tion is taken for a Reading Room.
CONSENT AGENDA
SIGN VARIATION (FLODSTROM).. First reading of an ordinance to allow: a
570 LAKE -COOK ROAD sign modification permitting a 7'x14' sign.
Trustee York moved, seconded by Trustee Jack-
son, to adopt the Consent Agenda. Motion carried unanimously.
SANITARY SEWER STUDY Mgr. Franz stated that a year ago Baxter and
ADDITIONAL FLOW MONITORING Woodman, consulting engineers, were retained
to conduct a 3 -phase study of storm water
management problems... storm, sanitary sewer, and overbank flooding. During the
year the Board and the Flood Advisory Committee have met several times to re-
view the consultant's work and give some direction to him. The final report
on all three phases is due the last of April. At a joint meeting in February
it was agreed to approve no further consultant work (a $250,000 study proposed
by the consultants) until receipt of the-3-phase report.
Mgr. Franz went on to say that Staff, however, had continued to evaluate the
situation and reported back to the.Mayor their feeling that work still needed
to be accomplished in determining exactly what.was happening in the sanitary
sewer system.in those-area ' s which were not a part of the original study. In
the report from Baxter and Woodman,which was considered at the February meeting,
they had recommended that extensive •investigation be completed on/the entire
system so that the extent of the problems and the needed improvements could
be determined.
The position taken by Staff,and supported by'Mayor Forrest in his letter (since
he could 'not be ,present), asked the Board to authorize flow . metering of the san-
itary sewers by placing 36 meters in strategic locations-throughout the community.
These meters will gather information during the,coming Spring rainy season and
provide a truer picture of what's happening and how to proceed from that point.
The Village would deal directly with those who rent such meters and use Baxter
and Woodman's services in a very minimal way,in helping to locate the meters
_and evaluate the.resulting data.'. The cost would be $60,000, to be paid by
$25,000 remaining from the December 1982'bond issue, and a $35,000 loan from
the General Fund, repayable from the Sewer Fund when.bonds are issued for future
sewer construction work.
Trustee Seidman inquired about charges by Baxter and Woodman for assistance in
locating the meters. Mgr. Franz replied that the estimated'$60,000 included a.
$2,000- $3,000 charge by.Baxter and Woodman already covered under the existing
contract with them. Therefore, the additional outlay was actually around
$57,000 to $58,00.0-rather than $60,000. Trustee Seidman also inquired whether
the $60,000 data - gathering venture had been part of Baxter and Woodman's recom=
mended $250,000'additional- study which the Board had elected to defer. Eng.
James Soyka stated that it had been.' Therefore, should the Board choose-to
.proceed with the additional study (after the final report on the 3 -phase study
and the meter data-is received), the originally estimated 'cost of $250,000
',would be reduced by at least-$60,,000, p.erhaps.more:
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.Trustee.Seidman favored immediate action to get meters installed to analyze the
impact of the spring rains. Messrs.,Harland Johnson and Lee Rose of the Flood
Advisory Committee.agreed,.and Mr. Lee added that the April /May data on. ground
saturation and.Spring rains would "fill in some of the holes in the data be-
fore we recommend any additional major funding." He felt the $60,000 would be
a worthwhile expenditure at a critical season. Asked about the time involved
in getting the meters, Vil. Eng. Soyka stated that with immediate Board appro-
val, the meters could be-in operation during the first week in April.
Thereafter, Trustee Jackson moved, seconded by Trustee Seidman, that Staff be
authorized.to proceed with renting meters for flow testing, at a cost not to
exceed $60,000. Motion carried on the following vote:
�.•. is � ° �, � -.!L^{ , a. r.
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AYES: Jackson, Marovitz, Marty, Seidman, York (5)
NAYS: None (0)
BANNER REQUEST Trustee Seidman moved, seconded by Trustee Jack -
.SWIMMING POOLS OPENING son, to authorize the Park District to place a
DFLD. PARK DISTRICT banner across Deerfield Road at the railroad
overpass between June 1 and June 10, announc-
ing June 9 as.'the opening date of the.,.swimming pools. Motion carried unanimously.
VILLAGE ENTRANCE SIGNS The Board was in receipt of a letter from Mrs.
Judith Nelson, 1545 Chapel Court,in which she
stated that the Deerfield Garden Club and the Newcomers Club had been buying,
planting,.and caring for flowers in the planters which are part of the entrance.
signs :of Deerfield. . She stated that the clubs ._felt _.that ,.the signs ..which had
been" .:-constructed- :and,maintained by the Chamber of Commerce were outdated. They
had, therefore contacted Mr. J:- .,Robert York, Executive Director of the'Chamber of
'Commerce;-who had been receptive to the idea of new signs but had told them that.
someone would have to be found to pay for new signs.. Mrs. Nelson was therefore
requesting the Village Board to furnish.the necessary.funds.
Trustee York said: that the signs had. been repainted about two years ago, but due -to
weathering, they could probably use a little attention now. Mrs. Nelson stated
that she favored the types of signs in Riverwoods and Lincolnshire. Trustee.
York stated that he had heard negative comments,about them. He noted, more-
over, that no pictures,'designs or. proposals have been presented for considera-
tion. He stated that before anything is replaced; some specific information
must be provided..
Discussion ensued with Mrs. Nelson describing the signs in Riverwoods as
"attractive and catchy." Trustee Seidman commented that they included a
beaver and acorn which had been carved by Konsler Sign Co, Mrs. Joan Guasta
of the Deerfield Garden Club stated that her club had designed a sign a few
years back and.she believed a copy was still available. Trustee Jackson
stated that someone had to be responsible for design concepts and get cost
estimates if the Board is to consider financing sign replacements. He sug-
gested that perhaps a resident who works in signs or graphics might like to
contribute something along that line to Deerfield. Trustee Marovitz added
that he would like-an estimate of the cost of simply "sprucing up" the pre-
sent signs.' ;
Mayor pro tem Marty advised Mrs. Nelson and Mrs. Guasta to get together as
much information as possible with photographs, design concepts, etc. as well
as cost estimates for the Board to consider. If possible, the matter will be
on the agenda of the next Board meeting.
SEWER. RATES AMENDED Trustee Seidman moved, seconded by Trustee
MUNICIPAL CODE AMENDMENT York, to waive the rules to permit passage
ORDINANCE NO. 0 -84 -05 of the ordinance on first reading.i Motion
carried unanimously.
Trustee Seidman moved, seconded by Trustee Jackson, to amend Section 16 -18,
Chapter 16, of the Municipal Code 1975 to establish a special annual sewer charge
of eight dollars. Asked whether an eight dollar charge for each user was
adequate, Finance Director George Valentine replied that.it was. He explained
that the fund is not intended to revamp sewer systems but for relatively minor
construction problems—non bond,issue sewer ..problems.cos.t -ing.$30,000 to $40,000.
Motion carried on the following vote:
AYES: Jackson, Marovitz, Marty, Seidman, York (5)
NAYS: None (0)
PLUMBING CONNECTIONS Trustee Seidman moved, seconded by Trustee
MUNICIPAL CODE AMENDMENT York, to waive the rules to permit passage
of the ordinance on first reading. Motion
carried, Trustee Marovitz dissenting.
Mgr.\Franz explained that at a February meeting it was perceived that when
homeowners are encouraged--tod -m'ake improvements on their-,private property_to.
alleviate some of their flooding problems, those improvements must be made in
compliance with our current regulations. Particularly, any mechanical flood
control system installed must comply and not overburden.the system farther on.
Also, plumbers violating the ordinance can be fined and their registratic -n re-
voked. He added that the Flood Advisory. Conunittee had felt strongly that! such
language was needed, and the Board members had directed the ordinance be pre-
pared for full Board consideration. He added that.the provisions of the ordi-
nance are not retroactive.
f,
Trustee Marovitz.stated that the ordinance seemed to say that a homeowner replac-
ing a $250 sump pump is obligated to disconnect his footing drains, downspouts,
etc. which would cost $7,000 - $10,000.
Village Eng. Soyka stated that the problem lay in the definition of "mechanical
flood control system." He explained that such systems are pumping stations
.located outside the house which prevent, by shut -off valves,sewage. from backing
up into the house. At the same time, they permit the homeowner to use his
plumbing..by collecting the house sewage and pumping it up and over the shut -off
valves into the surcharged sanitary sewer system. The requirements for dis-
connection of downspouts, etc..'are applicable.only. when such mechanical pumping
systems are installed. However, Trustee Marovitz felt that the ordinance re-
quired some additional drafting to specifically.define "a mechanical flood .
control system."
Trustee Seidman withdrew his motion,'Trustee York consenting, for waiver of
the rules to pass the ordinance on first reading, and.by Board consensus,•, .
the ordinance stood at first-:.reading::. -. ,
There being no.further business to come before the Board., on motion by Trustee
Seidman, and second by Trustee Jackson, the meeting.was-_.adjourned at...8:50-.p:m: '*
OVED:
Mayor .
TTEST:'
Village C191rk