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01/16/1984280 January 16, 1984 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk, in the absence of the Mayor, in the Council Cham- ber of the Village Hall on Monday, January 16, 1984. Upon motion by Trustee York, second by Trustee Marovitz, and unanimous Board approval, Trustee Marty was appointed Mayor Pro Tem. The Clerk called the roll and a announced the follow= ing were \ Present: James L. Marovitz Cynthia J. Marty Edwin B. Seidman Vernon E. Swanson J. Robert.York Absent: Bernard Forrest, Mayor Stephen 0.'Jackson and that a quorum was present and in attendance. Also present were Village Manager Robert D. Franz and Village Attorney Richard V. Houpt. Trustee Seidman moved, seconded by Trustee Swanson, that the minutes of January 3, 1984 be approved as presented: Motion carried unanimously. APPROVE WARRANT NO. 0 -84 -01 Motion carried on the Trustee Seidman moved, seconded by Trustee Marovitz, to approve the bills and payroll, inclusing transfers and reimbursements. following vote: AYES: Marovitz, Marty, Seidman, Swanson, York (5) NAYS: None (0) TREASURER'S REPORT Finance Director George Valentine reported that the. Sales.Tax revenue paid to Deerfield in January was $113,041.35 which reflected a deduction of $4,937..90 as a partial adjustment for tax paid to Deerfield but due other communities. The actual gross amount credited to the Village in January was $117,979.25, whichuns about 4% over.the same period last year but considerably less than last month's in- crease. Mr. Valentine stated that analyzation of the 1982/83 and 1983/84 figures suggests that the reduced rate of increase is more likely due to the State's reporting cycle than to an actual decrease. He noted that the year -to- date percentage of increase is nine percent which is in line with the budget projection. Mr. Valentine went on to state that the State income tax continues,with signi- ficant increases due to the increase in the State's rate. Expenditures in general are continuing in patterns established over the.last several months with most departments operating either within or under their projections. Trustee Marovitz moved, seconded by Trustee Seidman, to accept the Treasurer's report. Motion .carried unanimously. BURGLAR ALARMS Police Chief Richard Brandt reviewed and dis- ORDINANCE REVISION cussed with the Board his previously submitted report on the revision of the Village's Burglar /. Holdup Alarm ordinance. He stated that the revision is necessary due to a change '. in State legislation prohibiting municipalities from licensing alarm businesses. Thus, it was an opportune time to review the entire ordinance. After discussing the matter with the Village attorney, a new ordinance had been drafted to remove any conflict with the State law and make other appropriate changes. Chief Brandt explained that the proposed ordinance: 1)' requires that'all' persons engaging in the alarm business within the Village shall possess a current and valid license issued by the State, 2) deletes time consuming processing require- ments,,' such as photo 'identification car.ds', no longer viewed as neces- sary, and 3) changes the fee structure for easier billing and for carrying out the purposes of charges for false alarms. Considerable discussion followed regarding changes of fees: 1) automatic dial- ing service from $2 monthly to $25 yearly, 2) user permit fee from yearly to one -time $25 fee, and 3) a graduated charge for false alarms, ranging from $25 to $100 for each alarm, based on the number of alarms from each user. Chief Brandt stated that of 948 full alarms during an eleven month period last year, 945 were false. He added that there were about 125 users tied directly to the police board, and that roughly two - thirds are residential. He noted that false alarms are principally from businesses, particularly banks vi:it-h 1 0 1 r their highly sophisticated and sensitive systems. He stated that,they have successfully collected all charges for false alarms. Trustee Swanson moved, seconded by Trustee York, that Chief Brandt's report be approved, and that the ordinance before the Board stand at first reading. Motion carried unanimously. VILLAGE SURPLUS PROPERTY SALE - OPTION AGREEMENT 710 =714 OSTERMAN AVENUE ORDINANCE NO. 0 -84 -03 Trustee.Seidman moved, seconded by Trustee Swanson, to pass the ordinance providing for an,option agreement for the sale of surplus Village property at 710 -714 Osterman Avenue. Motion carried on the following vote: AYES: Marovitz, Marty, Seidman, Swanson, York (5) NAYS: None .(0) NORTH AVENUE IMPROVEMENT Manager Franz recalled that in July, 1983 BANNOCKBURN PROPOSAL FOR Bannockburn proposed that they lightly SHARED COST resurface North Avenue with Deerfield re- sponsible for a similar improvement in three to five years if necessary. At that time, the Board had rejected the proposal as an unsatisfactory temporary solution and. recommended that Staff and Bannockburn look into the Federal Aid Urban System (FAUS) which could pay 70% for "total "reconstruction of the street, with only 30% to be paid locally. Mgr. Franz went on to say`that Bannockburn pursued the FAUS possibility, but have asked that Deerfield not hold up any..improvement until the FAUS program becomes available, in perhaps three or four years. They propose resurfacing the street now, with each community sharing equally in an anticipated cost of $45,000, and pursuing the FAUS.program if the street deteriorates. Ban- nockburn is willing to share half of the local thirty percent cost,'of a FAUS program in the future. Mgr. Franz explained that the resurfacing proposed by Bannockburn would in- elude typical maintenance patchwork, but since.North Avenue has no good base and no drainange to speak of, the resurfacing won't last. He stated that Bannockburn feels that a standard street with curb, gutters,.etc. is not needed. They simply want a drivable surface for the same type of street that has existed for years. Trustee Swanson was concerned that no representative from Bannockburn nor the Village engineer were present at the meeting. He noted that the proposed improvement was still the same as had been formerly rejected. He stated that the cost approached $50,000 for a temporary surface, followed by an expendi- ture of local funds for a street constructed-to FAUS standards and comparable to a residential Village.street...in his opinion, "almost a throw away." He considered North Avenue a country -like road and questioned whether residents were really in favor of .a FAUS program. He found Bannockburn's intense pursuit,-of the matter hard to understand. He also noted that there had been no discussion of maintenance and added that Deerfield had provided plowing (at a higher than average cost on a disintegrating road) besides patching and maintenance for many years. Questioned by'Trustee Marty, Public Works Director Edmund Klasinski described the street as "very "rough and difficult to plow." -Mgr. Franz stated that the proposed 1V" resurfacing could last three to five years, more or less, depending on weather. He added that Staff's position is that something.should be done and eventually,must be done or the street must be closed. Therefore, Deerfield and Bannockburn, sharing a common boundary, should share the expense. i -.Trustee Swanson did not concur with Mgr. Franz' appraisal. He stated he had been familiar with North Avenue for thirty years and that its present condi- tion was usual, no more and no worse.than he had observed. %any times over the years. Dr. Henry Sarton, who lives at the corner of Woodbine.Court.and North Avenue, stated that the big problem for'North Avenue was drainage.'He reported that water from the Bannockburn side of North Avenue runs onto the soft road and "just sits there and trucks and cars pound it until the road breaks up." He stated that something must be done about the drainage no matter what road im- provement is undertaken. He stated that years of road patching had raised the road six to ten inches higher than his p,'roperty. After every rain, water flows from Bannockburn across North Avenue onto his front yard, almost Lip to his house. He then finds it necessary to cut grooves in his grass so that the water can drain into Woodi tie "; Court sewers. 281 rpm Dr. Sarton commented that he felt Deerfield had done an.-excellent job in the past filling in:the pot holes and added, "I don't see why we should spend multi- thousands on the road since it's a Deerfield road. We should have a lot to say about what we're going to do with our road. Bannockburn actually should have the same footage on their side.. They might not be so enthusiastic about the project if they are to lose footage from their side." Mgr. Franz, however, stated that the street meanders and it has not yet been determined whether it lies entirely on the Deerfield dedication. Warren Fremling, 1155 North Avenue, a 30 year resident, stated that at one time North Avenue was referred to as Burma Road, that its condition was once far worse than now. He does not favor paving the street as he fears it will en- courage speeding and be a waste of tax money. He felt anything beyond spreading some gravel was unnecessary. Randolph Potter, 1235 North Avenue, concurred with Mr. Fremling.i /He opposed resurfacing, but favored filling -in pot holes. He added that he.sees only two or three cars per hour on the street. Trustee Marovitz asked about procedures to acquire FAUS.funding. Mgr. Franz explained it as a lengthy formal process to have North Avenue designated as a street which would be qualified to compete for FAUS funds: Trustee Marovitz stated that he was opposed to substandard streets.and that he did not approve of spending money on temporary-measures. He favored taking the necessary steps toward a FAUS program which would result in a proper street,up to Village standards. . I • Trustee York recommended that the Village Engineer and the Public Works Department take steps to.do what they could about the drainage problem suffered.by Dr. Sarton. Further, Trustee York moved, seconded by Trustee Seidman, to table the matter until the next Board meeting in order to learn whether the street lies completely in Deerfield and to confer with a repre- sentative of Bannockburn who will be asked to attend the next Board meeting. Motion carried unanimously. Trustee Marovitz requested further information on the FAUS program. Mgr. Franz stated that there would be a full explanation and a report on just how far the Village had proceeded at the next Board meeting. BILL KNAAP'S SUBDIVISION. Trustee Marovitz moved, seconded by Trustee APPROVE FINAL PLAT Seidman, to approve the'Final Subdivision Plat for the Bill Knapp's Subdivision:: Motion carried on following vote: ° AYES: Marovitz, Marty, Seidman, Swanson, York (5), NAYS:' None (0) SUBSIDIZED CAB SERVICE Trustee Seidman moved, seconded by Trustee RTA AGREEMENT Marovitz, to authorize the Mayor to sign the. Cab Service vote: agreement with the RTA regarding Subsidized for Seniors /Handicapped.Citizens. Motion carried on the following AYES: Maroviti, Marty, Seidman, Swanson_, York (5) NAYS: None (0) SUPPLEMENTAL MFT RESOLUTION Trustee Swanson moved, seconded by Trustee WAUKEGAN RD. TRAFFIC SIGNALS Marovitz, to approve the Supplemental Resolu- tion for Improvement by Municipality under the Illinois Highway Code, in the amount of $6,167.09. Mgr. Franz explained that the agreement (8/24/79) between the Village and the State to share cost of modifications for Waukegan Road traffic signals was un- der-estimated". by $6,167.09. The resolution will allow the Village to complete its financial obligation to the State from Motor Fuel Tax Funds. Motion carried on following vote: AYES: Marovitz, Marty, Seidman, Swanson, York (5) NAYS: None (0) AWARD OF BID Trustee Swanson moved, seconded by Trustee POLICE SQUAD CARS York, that the bid be awarded to Biggers Chevrolet Inc. of Elgin, Illinois i'.oi: -Six police patrol cars (Chevrolet Impala) in an amount not to exceed $47,850. Motion carried on following vote: 1 r� 1 263 AYES: Marovitz, Marty, Seidman, Swanson, York (5) NAYS: None (0) REPORTS: Trustee Seidman asked about the temporary removal of the "No Left Turn" signs at the railroad station. Mgr,. Franz explained that the signs were removed in or- der•to determine.the impact of allowing traffic to proceed directly to Deer- field Road rather than winding through neighborhoods. If no problems are en- countered, the ordinance governing turns from the railroad station will be brought,to the Board for rescission. Trustee-Swanson inquired about the "Right- Turn - Only" signs. Mgr. Franz will look into the matter. There being no further business to come before the Board, upon motion by trustee Marovitz and second by Trustee Seidman, the meeting was adjourned at 9:05 P.M. -- AP VED: ATTEST: Mayor Village C1 rk