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11/01/1982November 1, 1982 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order in the Council Chamber of the Village Hall by the Clerk on Monday,'November 1, 1982. The Clerk called the roll and announced that the following were „ 1 Present: Cynthia J. Marty/ / Edwin B. Seidman Vernon E. Swanson J. Robert York Absent: Bernard Forrest, Mayor .Marvin W. Ehlers Jerold L. Heisler and that a quorum was present and in attendance. Also present were Village Attorney Jas. K. Stucko and Village Manager Robert D. Franz. Trustee Swanson moved, seconded by Trustee Seidman., that Trustee Marty be appointed Mayor pro tem. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Swanson, that the minutes of the. previous Board meeting be approved with the following addition: under Treas- urer':s.Report,.line 6,'following the word "projected," insert "for the first six months." Motion carried unanimously. PROCLAMATION Mayor pro tem Marty. read a proclamation FAMILY WEEK by.Mayor Forrest wherein he designated NOVEMBER 21 -27 November 21 -27 as Family Week. Trustee Swanson moved, seconded by Trustee York, to approve Mayor Forrest's.proclamation. PROCLAMATION A proclamation by Mayor Forrest, designa- YOUTH APPRECIATION WEEK ting November 7 -13 as Youth Appreciation NOVEMBER 7 -13 Week, was read by Mayor pro tem Marty. Upon motion by Trustee Swanson, second by Trustee Seidman, and unanimous Board consent, the proclamation was approved. CITIZENS FOR DRUG AWARENESS Mayor pro tem Marty read a letter from CONGRATULATED BY MAYOR Mayor Forrest stating: "On behalf of the entire Village, I congratulate the Citizens for Drug Aware- ness for the excellent work which they are doing. I should also like to in- clude all.of the Village staff who are involved in the many Youth Programs. The.combiried efforts of all of you. have and will continue to make Deerfield a better place for our young people. Deerfield's Youth Programs are unique and outstanding. You may be certain that your contribution is sincerely ap- preciated." STUDENT GOVERNMENT DAY Mayor pro tem Marty announced that students OFFICIALS RECOGNIZED from Wilmot, Shepard, and Holy Cross Schools, who had been elected to "run the Village" the next day, were present. All were individually introduced by Village Manager Franz, complimented by the Board, and warmly applauded by all present. ST.GREGORY'S CHURCH Mgr. Franz read a Safety Council report re- WILMOT RD. PARKING garding_a request by St. Gregory's Church for temporary parking on Wilmot Rd. Sunday mornings until they can enlarge their. parking lot. The Safety Council recom- mended that the request not be granted and that church members park on Mont- gomery Rd. or in the paved.parking lot behind Wilmot Elementary School (both. only. one - fourth block away from the church). Safety Council Chairman Eugene Berkowitz stated that the church hopes to have their expanded parking lot completed by the end of December. Vil. Engineer Jas. Soyka felt that was a possible completion date. He stated that he expected to have plans delivered by their architect by the end of the week. He added that An.agr�ement had been reached between the Park District and the church for a sewer connection to pro- vide proper drainage. Mr. Berkowitz stated that he felt it important to stress 'hazards connected with Wilmot Rd.. parking: 1) Wilmot Rd. is approximately 2531 feet wide where St. park. A parked 7� ft. wide car would leave only 18 the two obvious safety Gregory's wishes to feet for north and.. «1 14.2 southbound traffic to 'inch through. 2) Church members could.possibly open car doors and step directly into passing traffic. Following discussion, Trustee Swanson moved, seconded by Trustee York, to accept the report and recommendation of the Safety Council.. Motion carried unanimously. Trustee York complimented the Safety Council on its analysis of the parking pro- blem and its,appropriate recommendation. He also recommended that St. Gregory's ask their members parking on Montgomery Rd. to park on one side only: Trustee Seidman noted that the Board had.always done everything/possible to help churches (a policy he favored), but in this instance, safety outweighed granting the request. CABLE TV Mgr. Franz stated that questions raised at, INSTALLATION CHARGES the last Board meeting on "free installation" features for Cable TV had been reviewed by the Cable Advisory Board. He reported that residents who subscribe during . the 30 -day charter period for any service beyong the "basis access channels" will have free installation for those basis channels as well as their addi- tional choices, but they will be charged according to the level of the addi- tional service they have selected. Discussion ensued with Trustees Seidman and York of the opinion that Omnicom Cable TV should be supplying information on charges for installation as well . as levels of service. Trustee Seidman was particulary interested in rates for multiple hookups and multiple uses. Mgr. Franz replied that information on rates would be forthcoming at the end of the week for Board review. . SOLAR HEATING REQUIREMENTS Mayor pro tem Marty stated that the Board STAFF REPORT was in receipt of a staff report including a memorandum from Director of Building and Zoning Chas. Smalley as well as a letter from Village Attorney Jas. Stucko. Mgr. Franz recommended that the Village not become involved at this time be- yond.enforcing present Village requirements that solar hearing installations meet its structural, electrical and, if necessary, plumbing codes. Village Attorney Stucko advised that if the Village wishes', it can license solar heating construction firms under its provision for licensing heating and plumbing contractors. Discussion ensued regarding possible defraud of Villagers by unscrupulous companies selling solar heating products. Mr. Smalley stated that the Mayor had the authority to revoke the license of any contractor upon receipt of continual complaints. Thereafter, Trustee Seidman moved, seconded by Trustee Swanson, to accept the Staff's report. Motion carried unanimously. FLOOD ADVISORY COMMITTEE Mayor pro.tem Marty reported that Mayor APPOINTMENTS Forrest wished to appoint the following persons to the Flood Advisory Committee: Richard A. Miller, Lee S. Rose, Harlan Johnson, Philip L. Maxey, Wallace P. Hanson, Roy M. Fay, and Alan H. Schultz as Chairman, and Trustee Swanson to act as liaison between the Committee and the Board. Trustee'Seidman moved, seconded by Trustee York, that the Mayor's recommended appointments be approved. Motion.carried unanimously. SAFE DRIVING PROGRAM Police Chief Richard Brandt reported that Sgt. Dave Turnbaugh had been working with the Lincolnshire Police Department to develop a Safe Driving Program pro- posed by the president of IVI Travel Mr. Larry Incandella, former Deerfield resident presently living in Lincolnshire. Sgt..Turnbaugh explained that Mr. Incandella had worked many months talking with residents, including clergy and Village officials, regarding the idea of rewarding exceptionally courteous drivers of all ages. It is proposed that police officers (on a voluntary basis) would observe motorists and issue a safe driver citation to safe /courteous drivers` explaining to .them that a copy of the citation would be forwarded to IVI Travel who would hold a drawing at the end of the program and award a round trip ticket to dawaii to two safe drivers. 1 1 1 I: 43 Sgt. Turnbaugh commented that while the program will affect all drivers in the two communities, it would be especially beneficial to the young people. He added that the Deerfield High School drivers education department is very supportive of the program and will be involved in its planning and preparation. He introduced Mrs. Diane Moiza and Mrs. Kathy Verginelli of IVI Travel (Mr. Incan- della's daughters) who explained that the program would end at midnight May 3, 1983.. The drawing would be on June 4, 1983 at the Deerfield Village Hall where two drivers who had received a safe/courteous'-driving citation .would be awarded a - round trip ticket to Hawaii. Trustee Swanson moved, seconded by Trustee York, to proceed with the.program. The motion carried unanimously. Trustee Marty commented that Mr. Incandella's gesture was very delightful and the program will be a fine thing for the young people as well as oPther Villagers. She asked Mrs. Mozza and Mrs. Verginelli to convey the Board's thanks to their father. STATE'PLUMBING CODE Trustee Swanson moved, seconded by Trustee MUN. CODE AMENDMENT, Seidman, to.waive the rules to permit passage ORDINANCE NO. 0 -82 -56 of the ordinance on first reading. Motion . carried unanimously..:. Trustee Swanson moved, seconded by Trustee Seidman, to pass the ordinance amend- ing the Municipal Code by adding the provision that all construction, altera- tions, location, maintenance and repair of plumbing facilities must be in com- liance,with the water conservation requirements imposed by the Village of Deer- field Lake Michigan Water Allocation Permit as promulgated from time to time by the Illinois Department of Transportation, Division of Water Resources. AYES: Marty, Seidman, Swanson, York (4) NAYS:. None (0) DEERFIELD ROAD RESURFACING Trustee Swanson moved, seconded by Trustee (WEST OF WAUKEGAN ROAD) York, to adopt the Resolution for expenditure MFT FUNDING PROJECT of $78,000 MFT Funds for resurfacing West RESOLUTION NO. R -82 -11 Deerfield Road (Park Avenue to 550 ft. east of Wilmot Road.) Motion carried on following vote: AYES: Marty, Seidman, Swanson, York (4). 'NAYS: None (0) WILMOT RD. RECONSTRUCTION & WIDENING ( ENGINEERING SERV.) MFT FUNDING PROJECT RESOLUTION NO. R -82 -11 carried on the following vote: Trustee Seidman moved, Trustee Swanson seconded, to adopt the resolution for.the expenditure of $45,000 MFT funds for engineering services for reconstruction and widening of Wilmot Rd. from Lake -Cook to Deerfield Rd. Motion AYES: Marty, SEidman, Swanson, York (4) NAYS: None (0) MOTORCYCLE SHOP At the Board meeting on October 18, the de- 704 -08 WAUKEGAN .RD. r cision was made.to defer action on a Zoning ZONING TEXT AMENDMENT Text amendment to permit motorcycle sales ORDINANCE NO. 0 -82 -57 and services as a Special Use in the C -1 district until the Fire Department had re solved with the petitioners the Fire Code issue. Capt. Wilson of the Fire Department stated that he had met with the petitioner's architect who had presented some alternate plans he hoped would meet with ac -' ceptance by the Fire Department. But, after taking under consideration the alternate proposals, the Fire Department concluded they would not satisfy the Fire Code requirements. Mr. Mordini, representative for the petitioner, stated that there was no choice but to comply with the requirements of the Fire Code and that the peti- .tioner intended to do so. He requested Board passage of the ordinance, sub - mitting that.he would find it easier.to arrange for funds necessary for re- modeling, etc. if the ordinance was in effect. Trustee Seidman questioned the advisability of a zoning change before there i 144 4- was assurance that the petitioner could meet the Fire Code*. He noted that if the petitioner could not proceed, it would be necessary for the ordinance to be withdrawn. However, Trustee Swanson was of the opinion that the petitioner, too, would like some assurance... that he has a commitment from the Board. Village Attorney Stucko stated that should the petitioner not be able to pro ceed, the zoning text amendment could be returned to the Plan Commission for reconsideration, etc. As for the Special Use the petitioner is also requesting, the Village has the protection of the building permit process...no permit can be issued until all code requirements are met. Trustee Swanson moved, seconded by Trustee Seidman, to pass the text amend- ment to the Zoning ordinance permitting motorcycle sales and services as a Special Use in the C -1 district. Motion carried on the following vote: AYES: Marty, Seidman, Swanson, York (4) NAYS: None (0) MOTORCYCLE SHOP Trustee Swanson moved, secondel, by Trustee 704 -708 WAUKEGAN RD... York, to pass the ordinance granting a SPECIAL USE Special Use for a motorcycle shop at 704 - ORDINANCE NO. 0 -82 -58 708 Waukegan Rd. Motion carried on the-fol lowing vote: AYES: Marty, Seidman, Swanson, York (4) NAYS: None (0) TRAFFIC SIGNAL AGREEMENT Trustee Seidinan moved,_seconded . by Trustee MCDONALD'S /CADWELL'S CORNERS/ York, to authorize the Mayor to sign the VILLAGE OF DEERFIELD agreement between McDonald's.Corp., Cad= well's, Corners, and Deerfield for the in- stallation of a traffic signal on Waukegan Rd. Motion carried on the following vote: AYES: Marty, Seidman, Swanson, York (4) NAYS: None (0) MCDONALD'S /CADWELL'S CORNERS Following discussion wherein it was deter- TRAFFIC SIGNAL ENGINEERING termined that all expenses, including en -. gineering, for the traffic signal will be borne by McDonald's and Cadwell's'Corners ownership and that both have agreed to have the Village control the job, Trustee Swanson moved, seconded by -Trus- tee Seidman, to retain Ciorba Group, Inc.. for engineering services at a cost not to exceed $4,900 (lowest proposal). Motion carried on the following vote: AYES: Marty, Seidman, Swanson, York (4): NAYS: None (0) METROWEB TOWERS Mayor pro tem Marty reported that Metroweb ON TOLLWAY PROPERTY Corp. had petitioned for permission to in- stall five radio transmission towers on Toll - way property, owned by the State of Illinois and consisting of approximately 8.13 acres, approximately 200 feet north of the Lake -Cook overpass, in the middle of Interstate 94. The Lake County Board of-Zoning Appeals will hold a public hearing to consider the petition on November 3, 1982. Trustee Swanson moved, seconded by Trustee Seidman, that the Village appear at the hearing and indicate its intent to file an objection. Motion carried unanimously. MUTUAL .AID /POLICE DEPTS. '& The Board was :in receipt of copies of pro- N. ILL. POLICE ALARM SYSTEM posed agreements for: AGREEMENTS SIGNED 1. Intergovernmental Police Service 2. Northern Illinois Police Alarm System Police Chief Brandt explained that the first agreement involved Lake County communities and addressed only the legal aspects of mutual aid. The second agreement for a police alarm system provided for a firmer committment fore disaster planning and.involved communities felt to be most important to Deerfield (northern Cook County as well as Lake County). He stated that hopefully the two agreements would be merged within a year (producing a system similar to what the fire department enjoys). Chief Brandt stated that Officer Ken Anderson and others in the police de- partment have been working a long time on disaster planning and other communi- 1 1 1 ties have shown a great deal of interest. The plan would involve not only co- operation but would make.resources available. Replying to inquiry by Trustee Swanson, Village Attorney Stucko stated that. the two agreements were not" - mutually exclusive and could both be entered into by the Village. Chief Brandt thought it particularly important that the Board approve both agreements since Deerfield had initiated the plans. Also, Deerfield being in the southernmost section of the County needed support .from more than Lake County municipalities. Discussion was had.regarding types of disaster assistance, cost savings by possible joint-venture in procuring special equipment, insurance coverage, and the necessity,of Board approval for any expenditures, etc. Thereafter, Trustee Seidman moved,.seconded by Trustee Swanson, that the Mayor be authorized to sign the Intergovernmental Police Service Agreement. Motion carried on the following vote: AYES: Marty, Seidman, Swanson, York (4) NAYS: None (0) Trustee Seidman moved, seconded by Trustee Swanson, that the Mayor be authori- zed to,sign the agreement for the Northern Illinois Police Alarm System. Motion carried on the following vote: i AYES: Marty, Seidman, Swanson, York (4) NAYS: None (0) i Trustee-Swanson stated that the Northern Illinois,Police Alarm System (NIPAS) agreement was excellent and asked who had written it. Chief Brandt replied that Ofc. Ken Anderson had written it and that Ofc. Anderson had been the moving factor in the whole thing. He stated, "Ken is an exceptional officer." Mgr. Franz added, "I'd like to echo that." The Board thanked Ofc. Anderson for his excellent work... A report on the number of empty spaces in commuter parking lots,which had been requested by Trustee Swanson,was discussed. Trustee Swanson stated that he felt the figures indicated.no necessity to change the policy on renting,spa,ces. Mgr. Franz stated that he had been asked to announce, for press pickup, that November 15 was the last day to file forms for nominations to the caucus. Mgr. Franz reported that Halloween was very quiet. The police reported that they had received no complaints, and the public works department did not'find any damage. Very few children were out that evening. Deerfield will appear at the Cook County BZA. hearing and object to the erection of a monopole on the Gun Club property. Northbrook is also objecting and work- ing with Deerfield. They suggest sharing-costs if an expert witness is needed. Trustee Seidman asked whether Cattleman's Restaurant had been apprised of prob- -lems with their plans. Vil. Eng. Soyka reported that Ms. Ruffino. and Mr. Case had been in touch with them. Mgr. Franz stated that he -and Mrs. Emery had dis- cussed with them the requirements for a liquor license and that their original plans were definitely not in compliance. Trustee York reported that he had observed French bread loaves with open ended wrappers being delivered and left outside of restaurants for hours before-they opened for business. He felt this was an unacceptable practice and that the Lake County Health Department could look into it. There being no further business to come before the Board, upon motion by Trustee Seidman and second by Trustee York, the Board adjourned the meeting at 9:30 P.M. ATTEST: Village ClL51rk PROVED: ayor 145