04/05/1982./6
0
April 5, 1982
The regular.meeting of the Board of Trustees of the Village of Deerfield was
called to order by the President in the ^_Duncil Chamber of the Village Hall
on April 5, 1982 at 8:02 P.M. The Clerk = alled'the roll and reported that the
following were:
Present: Bernard Forrest, President
Marvin W. Ehlers
Cynthia J. Marty
Edwin B. Seidman
Vernon E. Swanson
Absent: Jerold L. Heisler
J. Rcbert York
and that a quorum was present and in attendance. Also present were manager
Robert D. Franz and village attorney Jam`s C. Stucko.
Trustee Seidman moved, seconded by Trustee Marty, that the minutes of March 15,
1982 be approved as presented with the following correction: Under Proclamation,
Knights of Columbus Week, following the word "seconded ", delete "by Trustee York ",
and substitute "by Trustee Marty ". Motion carried unanimously.
Trustee Marty moved, seconded by Truster Ehlers, that the minutes of the Board
meeting of.March 18, 1982 (recessed fro1. March 15, 1982) be approved as present-
ed. Motion carried unanimously.
Trustee Seidman moved, seconded by Trustee Ehlers, that the minutes of the Public
Hearing of March 18, 1982 on a Tax Increment Financing District be approved.
Motion carried unanimously.
PUBLIC HEARING - COMMUTER CO -OP
REQUEST FOR LIVERY SERVICE
PROCLAMATION
"I VOLUNTEER MONTH"
APRIL, 1982
unanimously.
1 yor Forrest announced that the Public
Hearing would not be held that evening.
Trustee Marty moved, seconded by Trustee
Seidman, to approve Mayor Forrest's pro
clamation designating April as "I Volun-
teer Month ".in Deerfield. Motion carried
Trustee York entered the meeting at 8:06 P.M. and was present thereafter.
MARSHALL /MENNENOH PROPERTIES Mayor Forrest announced that the Board
1360 & 1422 WAUKEGAN ROAD was in receipt of 'a Report and Recomr
TOWN & COUNTRY DEVELOPERS mendation of the Plan Commission regard -
PLAN COMM. REPORT /RECOMMENDATION ing a PUD proposal of the Marshall /Men-
nenoh properties by the Town & Country
Developers. He further stated that the ,oard was in receipt of copies of all
reports on hearing, letters, and the fu. petition as presented by the devel-
opers including site plans, etc. He added that unless there was new informa-
tion that the members.of the audience could present, he would proceed to recog-
nize the petitioners who wished to speak. There being no one requesting to be
heard, Mayor Forrest called on the petitioners for their statement in view of
the fact that the Plan Commission had recommended denial of the proposed PUD.
Mr. Larry Johannesen, Vice President of Town & Country Builders, representing
the.pedtioners, called upon Mr. Rolph Campbell, planner, to give a brief over-
view of the project. Mr. Campbell stated that the only major item which had
not met with Plan Commission approval was the matter of density. He added that if
Mr. Johannesen, when appearing before the Plan Commission, had been'a position
to state that they would reduce the number of,units proposed (which were in'..
accord with the Zoning Ordinance but in excess of the Comprehensive Plan's stip-
ulation'for the area) the report that the Plan Commission had-submitted to the
Board would have been different in reference to their vote. He pointed out that
most of.the items in the report were favorable. He described the original site
plan, submitting that: 1) nineteen 4 -unit buildings having the appearance., of
large single family homes were clustered on the site, 2) a two entrance loop
road led from Waukegan Road, 3) open space, grassy areas between the units
would provide dry retention basins, 4) there was a garage and tanden space
for each unit, and 5) the drives would be private rather than dedicated roads',
etc. He repeated that the only major objection was density and called on Mr.
Johannensen to address that matter.
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1
F_�,
57
Discussion ensued regarding Comprehensi-% • Plan specifications for a density of
no more than 58 units as opposed to the - ansity permitted under R -5 zoning,
76 units. The necessity for dedication of property for the Waukegan Road right -
of -way was considered..(33 feet on the north portion to match 33 feet already
dedicated on the south, or a total of 50 feet on the north and an additional
17 feet on the south). Mr. Johannensen painted out the desirability of pre-
serving the heavy evergreen landscaping along Waukegan Road if additional dedi-
cations are taken and the possibility of some type of sidewalk constructed
arould the trees. He noted that beside taa provisions of 2 parking spaces for
each unit, the drives would accommodate c,n- street guest parking.
Trustee Seidman asked Village Engineer Soyka to comment on residents' concerns
about flooding in the area. Eng. Soyka stated that it looked alright; that
they had received the preliminary engineering, but.had not made a detailed analy-
sis.as'yet.
Trustee York inquired about Town & Country Builders.. Mr. Johannensen stated:A)
that the company was 23 years old with the bulk of its building activity
during the last five years, 2) they have 13 active projects now,from the far
south side as far north as Elk Grove, 3) the sites range from three hundred -down
to three,to,.five acres, and 4) the sites are developed with single family resi-
dences selling from $80- 150,000 and multi - family residences from $50- 120,000.
Trustee Ehlers inquired whether Mr: Johannesen would be willing to adjust the
density. Mr. Johannesen replied that ai ar_ serious thought they felt they
could reduce the density from 76 units*to 64 units (losing 3 buildings),-but
that since the price of the land was so expensive, the price:; of each unit would
have to, be raised. Mayor Forrest asked whether any thought had been given to
reducing the number of units to 58 as specified by the Comprehensive Plan. Mr.
Johannesen stated, "I can't do it." Mayor Forrest replied, "That's where 1
think it ought to be. I think there's great danger in varying our ordinances
and subdivision codes to allow somethinf like this, because the next developer
coming in will want a little bit more, u:d everytime we give it, the standards
are lowered. That concerns me very much•"
Trustee Seidman stated that he would be willing to,approve a reduction from 76
to 64 units. To Trustee York's inquiry regarding the amount of open space in
a 64 -unit development, Mr. Johannesen replied that he thought it would be easily
seventy -five percent. Trustee Ehlers commented that the Plan Commission had
had no opportunity to consider the proposed modifications, and he felt they
should review the revised proposal.
Trustee Ehlers moved, seconded by Trustee Swanson, that the matter be referred
back to the Plan Commission. Motion carried unanimously:(though Trustee Seid-
man did not think it really necessary to refer it.back to the Plan Commission).
TERADYNE CENTRAL, INC. Mgr. Franz stated that Teradyne Central,
AMENDMENT TO SPECIAL USE T-ic. wished to amend their previously
PLAN COMM. REPORT /RECOMMEN. ;'-anted Special Use to include as an
accessory use, totally within their
building, social and recreational facilities for-their-employees. The Plan
Commission held a public hearing March 11, 1982 and recommended (on a vote of
4 -0) that the Special Use amendment as requested be granted.
Trustee Seidman moved, seconded by Trustee Marty, that the amendment of their
Special Use to permit social and recreational facilities, totally within their
building, for the use of their employees, be granted to Teradyne Central, Inc.,
and that the Village Attorney be instructed to prepare the necessary, ordinance.
Motion carried unanimously.
APPOINT POLICE MATRONS .Trustee Marty moved, seconded by Trustee
Seidman, that Marian Kolesar and Sandra
Bouland be appointed Police Matrons, and that Sherry R. Wood and Patricia A.
Jackson be reappointed... all for one year. Motion carried unanimously.
DFLD. HISTORICAL SOCIETY Trustee Seidman.moved, seconded by Trus-
APPROVE REQUEST OF $1,000 tee York, that the request for $1,000 by
the Deerfield Historical Society (to
assist in preparation of their Village) be granted. Motion carried on the follow-
ing vote:
AYES: Ehlers, Marty, Seidman, Swanson, "ork (5)
NAYS: None (0)
SELLAS. PROPERTY irst reading of an ordinance providing
REZONING REQUEST for rezoning of property at 3005 Lake -
3005 Lake -Cook Road •,.00k Road (Wm. and Kathleen Sellas,-own
E;rs) from R =1 Single Family district to
C -2 Outlying Commercial with restrictio4s for restaurant use only.
:
Trustee Swanson stated that while he al.tlauded the efforts of the petitioners
to meet some of the esthetic requirements of the community, it was his belief
that no land on Lake -Cook Road, between'Pfingsten and the western limits of the
Village, should be zoned commercial. H3 added that his position was supported
by the Comprehensive Plan and the Land Use Plan of Cook County. Mayor Forrest
stated that he shared Trustee Swanson's views one hundred percent. Trustee
Seidman felt that the site width was suitable for commercial use only. Mayor Fors -.
rest replied, "That is a matter of opinion" and that any such problem belonged
to the owner. Second reading.will be April 19, 1982..
AWARD PHASE II CONTRACT "'illage Engineer Soyka reported that:
DONAHUE & ASSOCIATES .) the first Supplemental Agreement
WILMOT RD. IMPROVEMENT for Phase II Engineering by Donahue &
Associates for the preparation of plans
and specifications for Wilmot Road had been reviewed and found satisfactory, and
2) the upper limit of compensation is $42,908.74 in accordance with previous
letters submitted.
Discussion was had regarding the advisability of awarding the contract for
Phase.II until Phase I had been approved. Mgr. Franz stated that the Federal
Government had in effect O.K.'d the concept and are presently looking at
Phase I engineering submitted by Donahue and Associates. Phase II will not
be iniated until Phase I is completed t7[-Id approved by all government agencies.
Trustee Seidman moved, seconded by TrusLee Ehlers, that Mayor Forrest be
authorized to execute the contract with Donahue and Associates in an amount
not to exceed $42,908.74 for Phase II Engineering of Wilmot Road Improvements.
Motion carried on the following vote:
AYES:, Ehlers, Marty, Seidman, Swanson, York (5)
NAYS: None (0)
AWARD BID - DIMEO BROS.
HAZEL'AVE. WATER MAIN EXTENSION
be awarded to DiMeo Bros, Inc. in an a
carried'on the following vote:
Trustee Marty moved, seconded by Trustee
Swanson, that the bid for the Hazel Ave -
iue water main extension - Contract B
cunt not.to exceed $61,593.00. Motion
AYES: Ehlers, Marty, Seidman, Swanson, York (5)
NAYS: None (0)
REQUEST LICENSE
COMMERCIAL SCAVENGER
BROOKS CONTAINER SERVICE
land fill sites to be used, types of
of Insurance,a Performance Bond, and
r
Mgr. Franz stated that Brooks' Contain-
er Service, while represented that
evening, had already submitted by let-
ter to the Village information- :regar.ding
equipment to be used, a Certificate
company background data.
Trustee Marty moved, seconded by Trustee Swanson, that a Commercial Scavenger
License be granted to Brooks Container Service. Motion carried unanimously.
TAXI CAB ORDINANCE Discussion was had regarding the fact
DISCUSS PROVISIONS that cab rates in Deerfield are $1.80
for the first mile and in Highland are
$1.75 for the first mile. Since there is a reciprocal agreement between Hi-
land Park and Deerfield, it was decided that Deerfield's rates should be co-
ordinate with Highland Park's so that a trip between the municipalities would
be governed by the same rate.
Trustee Marty moved, seconded by Trust._-- Seidman, that the Village Attorney
be instructed to revise Deerfield's taxicab ordinance to make Deerfield's
fee schedule concide with Highland Parks. Motion carried unanimously.
Mayor Forrest commented that while Northbrook had evidenced no interest in
cooperating with Deerfield in the past 'regarding cab service, they mu.ht "be'
interested now. Trustee York.favored contacting Northbrook in this matter.
1
APPOINT KARRISON & BRYNE
AUDITORS FOR 1981 -82
Auditors for the fiscal year ending
• . 59
..Trustee Marty moved, seconded by Trustee
Ehlers, that Karrison and Byrne, Certified
�ablic Accountants,be appointed Village
1981 -82.
A short discussion on the Village policy ensued wherein Mgr. Franz reported
that while there is no requirement for soliciting bids for auditors, the
Village has sought an evaluation of services and costs every three years.
The motion carried on the following vote:
AYES: Ehlers, Marty, Seidman, Swanson, York (5)
NAYS: None (0)
REPORTS:
Mgr. Franz stated that he had been contact with the interested parties of the
Commons regarding the agreement with the Village on the proposed traffic signal.
Attorney Stucko reported that the comments from the shopping center group re-
garding the agreement were primarily cosmetic in nature and he intended to re-
draft the agreement incorporating their suggestions in it. He wished to bring to
the Board's attention certain points requiring Board authorization prior to
redrafting of the agreement. He.stated that the Commons group wished to in
clude within costs to be divided:;l) traffic signal and fixtures, 2) all the
preliminary engineering and survey work in-connection with the plat:of:'.dedi-
cation, and 3) the legal fees incurred by'the parties in connection with the
dedication and preparation thereof.
Following a discussion with Attorney Stucko, the Board determined that the Village
should not and'-would not pay any part of the legal fees for advisors for the
Commons group. Attorney Stucko will continue working with the Commons group.
RECONSIDER Mayor Forrest stated that a letter had
BRICKYARD PROPOSAL been received from the.petitioners
wishing to development the Brickyard
property. He further stated that since he had previously disqualified himself
from deliberations on the Brickyard matter, he would turn the gavel over to
Trustee Marty.
Mr. Alan Stefaniak, counsel for Mr. Sve Flodstrom and Mr. George Fink, re-
quested that the Board r'•econsider the negative vote of March 18, 1982 on the
R -5 and I -1 portions of their proposal, and "keep alive" these portions that
had received Plan Commission approval by tabling consideration of them until
another plan has been submitted to the Plan Commission for that C -2 portion......
they had rejected.
He explained that the rejected C -2 portion had contained two restaurants, a
hotel, an office building and a commercial building. They now propose to r
seek an.I -1 PUD and a C -2 PUD for that portion,which will contain two.restaurants
and a large office building. Mr. Stefanial submitted that after a hearing
on their new proposal, the entire project could be considered by the Board
as a unit.
After a short discussion, Trustee Ehlers moved, seconded by Trustee Swanson;
to reconsider the vote of March 18, 1982 to deny the R -5 PUD. Motion carried
unanimously.
Trustee Ehlers moved, seconded by Trustee Swanson, to reconsider the vote
of March 18, 1982 to deny the I -1 PUD. Motion carried unanimously.
Trustee Ehlers moved, seconded by Trustee.Seidman, to table further considera-
tion of the R -5 PUD and I -1 PUD until the Plan Commission has tendered its
recommendation on the remaining portion of the property. Motion carried unanimously.
There being no further business to come before the Board, upon motion by Trustee
Seidman, the Board adjourned at 9:10 to meet in executive session to discuss
personnel.
APP OVED:
ATTEST:
41 A
Village esident
Villa de C rk