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10/19/19811, October 19, 1981 The regular meeting of the President and Board of Trustees of the'-Virlage of Deerfield was called to order by the President in the Council Chamber of.the Village Hall on-Mon- day, October 19, 1981 at 8:00 P.M. The Clerk called the roll and announced that the . following were Present: Bernard Forrest, President Marvin W. Ehlers Jerold L. Heisler Cynthia J. Marty Edwin B. Seidman Vernon. E. Swanson J. Robert York and that a quorum was present and in attendance. Also present were Village Attorney James Stucko and Village Manager Robert Franz. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of October.5, 1981 be approved as presented. Motion carried unanimously. APPROVE WARRANT Trustee Heisler moved, seconded by Trustee NO. W -81 -10 Swanson, that the bills and payroll including transfers and reimbursements be approved. Motion carried by following vote: AYES: Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) TREASURER'S REPORT Finance Director Geo. Valentine reported that "Everything is looking pretty much as we thought it would ". General Fund revenues are performing better than had been ex- pected due, in part, to higher than anticipated interest rates which have netted $69,000 ($38,000 more titan projected). Though sales tax receipts are 10% higher than last year's, they are slightly under this year's projection. However, with much of Cadwell Corners expected to be operational by Christmas, it is reasonable to expect a boost in sales tax receipts. As for Expenditures, Mr. Valentine reported that this year's operating funds are within their projected budgets. He further reported that with the receipts of most of the 1980 property tax levy, the Village is in a solid financial position. Trustee York moved, seconded by Trustee Ehler, that the Treasurer's report be accepted. Motion carried unanimously. DEPARTMENTAL OBJECTIVES FINANCE DEPARTMENT grams for the Police and Finance Departments. Finance Director Geo. Valentine had sub- mitted a report of the Finance Department's objectives among which were computer pro- Mr. Valentine stated that the Vendor had, that day, promised completion of the Police programming by October 21, 1981. As for the Finance Department, December 31, 1981 is the target date which Mr. Valentine felt was fairly realistic though programs for the general ledger, the.generation of bills, revenue reporting, etc. are yet to be set up. Discussion followed with the Board expressing particular concern that proper documenta- tion, an "absolute necessity ", be provided. The Board thanked Mr. Valentine for his report. NORTH AVE. IMPROVEMENT Mgr. Franz stated that, at the Board's dir- DFLD. /B.ANNOCKBURN AGREEMENT ection, the Staff had reviewed and discussed, STAFF REPORT among themselves,.the agreement proposed by Bannockburn regarding improvement of North . Avenue. He reported that the Staff would like to see avoidance of a formal agreememt, but favored taking advantage of an opportunity to have Bannockburn make the initial improvement (scarification and seal coating) followed two years later by anothc-r• sea? coat application by Deerfield. He reported that the Village Attorney had tai:,el,' ques. tions regarding the legality of such a formal agreement, and that the Staff is of the opinion that it.would be cumbersome. The Staff feels, also, that Deerfield's past.record is sufficient-evidence that it will follow through if some commitment is received from Bannockburn. Discussion followed, with Trustee Seidman describing the condition of North Avenue and expressing serious doubts that scarifying and seal coating c-:cu,ld pr.-.. adequate to keep the road in passable condition for even one year. Trustee Geraldine Pano and Engineer Dave Gewalt of Bannockburn were present. Respond- ing to inquiry by Trustee Marty, Engineer Gewalt stated that as he understood the mat- ter, Bannockburn would not undertake improvements without a formal agreement. Trus- tee Marty asked about snow plowing. Mgr. Franz stated that is was not known whether Bannockburn would plow as Mayor Picchietti of Bannockburn, when contacted, had not been sure about (heir position on this point. Trustee ficulty in this regard and would bring the matter proval if necessary., Trustee Marty wondered at B, proving North .Avenue since, in 1978, Bannockburn, had declined to join with Deerfield to obtain would have paid 70% of the cost of improvement. 7 Pano stated that she foresaw no dif- before the Bannockburn Board for ap- 3nnockburn's present interest in im- not wanting traffic on North Avenue, available SOS Federal Funding which Mayor'Forrest stated that for many years Deerfield had maintained North Avenue alone as-there had been no desire on Bannockburn's part .to help. He expressed concern that Bannockburn, having imposed traffic restrictions on Wilmot Road recently, now has an interest in improving North Avenue. He, therefore felt that the closing of North Ave- nue rather,than an invitation to increased traffic, merited consideration. Trustee York was of the-opinion that Riverwoods, Bannockburn, Lincolnshire, and Deer- field should cooperate more closely in solving mutual problems and sharing the burdens of traffic, etc. He pointed out that Bannockburn's traffic restrictions on Wilmot Road and Telegraph Road imposed great inconvenience on Bannockburn residents as well as Deer- field citizens. Trustee York, therefore, moved, seconded by Trustee Seidman, to table the matter until discussion can be had with the Village of Bannockburn. Motion carried, Trustee Swanson dissenting. STOP SIGNS - STAFF REPORT A report from Mgr. Franz stated that Staff had reviewed the Safety Council's recom- mendation that stop signs be erected at certain locations: stop Appletree, Indian Hill, And Kenmore at Dartmouth; stop Constance, Dartmouth and Sapling at Castlewood; stop Sapling at Central; stop Kenmore at Rosewood; stop Sprucewood at Birchwood; stop Kenmore at Gordon. A memorandum from Eng. Jas.Soyka pointed out that the recommended stop signs do not meet State warrants and Police Chief Richard Brandt reported that the intersections where signs were proposed could not be classified as hazardous be- cause of restricted views or high speeds, and none had experienced any accidents over the past five years. Trustee Marty moved, seconded by Trustee Ehlers, to accept Staff's recommendation that' 41e above listed stop signs not be erected. Motion carried unanimously. • P CONSENT AGENDA BZA JURISDICTION Amendment to Zoning Ordinance•describing ZONING ORDINANCE AMENDMENT function of BZA... ".to hear and make recom- ORDINANCE N0. 0 -81 -70 mendations.to the Board .of Trustees ". BZA JURISDICTION Amendment to Municipal Code describing MUNICIPAL CODE AMENDMENT functions of Board of Zoning Appeals,... ORDINANCE NO. 0 -81 -71 "to,hear and make recommendations to the Board of Trustees ". Trustee Seidman moved, seconded by Trustee Swanson, that the Consent Agenda be adopted. Motion carried on following vote: AYES: Ehlers,- Heisler, Marty, Swanson, York (5) NAYS:. Seidman (1) TERADYNE CENTRAL, INC. SPECIAL USE - INDUSTRIAL PUD ORDINANCE NO. 0 -81 -72 moved, seconded by Trustee Swanson, Industrial Planned Unit Development on following- vote: Trustee Marty moved, seconded by Trustee Swanson, that the rules be waived to permit passage of the ordinance on first reading. Motion carried unanimously. Trustee Seidman that the ordinance granting a Special Use for an by Teradyne Central, Inc. be passed. Motion carried EAYES: Ehlers, Heisler, Marty, Seidman, Swanson, York (6) 3AYS: None (0) PROPOSED TRAFFIC SIGNAL Mgr. Franz stated that representatives of WAUKEGAN RD. /DEERFIELD COMMONS. the Illinois Department of Transportation (IDOT), merchants, property owners, and Village Staff had held a 'series of meetings regarding the installation of stop lights on Waukegan Road at the Deerfield Commons entrance. He reported that while nn f4_rm commitment had been received from IDOT, it appears that they will seriously consider the installation of traffic signals provided a portion (approximately 100 feet) of the Commons' driveway is dedicated to the Village. He further reported that if IDOT participates .financially in the installation cost (estimated at $95,000),-they will pay 50% with the remaining 50% to be financed locally and with the Village assuming 100% of the energy and maintenance costs. Inasmuch as there is a 6 -7 year waiting period from.-the date of approval to actual installation of a traffic signal installed on a shared cost basis, IDOT would permit the installation of temporary signals with the .l _s__ thin nnn e. 1n nnnN .$,.,3cions arosC wtici..�. ���i."..� .16..n10 ..VUlu Vc: u�:LUaLCU uC Ue synchronized ,with those on Deerfield Road and Osterman Avenue, whether anything would be salvageable from temporary signals after installation of permanent.signals, what might be the,..to.tal installation cost of permanent signals, etc. Mgr. Franz was of the opinion that very. little, if anything, would 'be salvageable fro y m temporary signals °- °Regarding 'perddne'At'. signals, Mgr. Franz stated that at this preliminary stage and until engineers from.IDOT and the Village work out a definite plan, it was impossible to estimate what expenses other than the estimated $95,000 might be incurred. He felt that Deerfield could en= courage the State to act before 6 or 7 years, thereby reducing effects of inflation on the $95,000 estimated cost, though that figure appears to reflect some consideration for inflation. Mayor Forrest stated that if the Board decided to go ahead with the project, he favored .. a traffic study by Paul Box and Assoc. who for a fee of $700 will evaluate the entire issue of signalization at this location. He then called upon Mr. Richard Longtin, President of the Deerfield Commons Association, for his report. Mr. Longtin stated that the Board had requested, in July, information as to how the project could be funded. Meeting a number of times with IDnT, they suggested a formula of 50% State, 25Z Village, and 25% Merchants & Bank. His meetings with merchants and property owners had resulted in 1) a verbal agreement by the First National Bank of . Deerfield to grant an easement for the erection of a traffic signal standard, 2) willing- ness on the part of the Commons to dedicate to the Village approximately 100 feet of the driveway at Waukegan Road. Mr. Longtin also indicated that after recent conversa- tions with the State, he felt that the the years' delay could be reduced "through other channels ". He reported that there had not been any commitment by anyone regarding monies except estimated amounts and percentages, and that in trying to "put all parts of the package together" no one had been pressured. Mayor Forrest commended Mr. Longtin on the good job he had done. He stated that while he agreed with the proposal as presented he did want a traffic study made before a final decision was made. He wanted an expert's opinion of the effect of a signal on Osterman Avenue and Deerfield Road,stating, "I would hate to cause more traffic problems than.we have now ".. Trustee Heisler agreed. Trustee Marty moved, seconded by Trustee Seidman, that Paul Box and Assoc. be hired, at a cost not to exceed $700. Trustee Seidman requested that the study submit data re: 1) the present traffic situation since the recently installed signalization at Deerfield Road and Osterman Avenue, 2) traffic flow by the Bank and Commons's entrance, 3) what traffic breaks are occurring—how easy or difficult ingress and egress are to Commons and Bank, 4) what effect a temporary and permanent signal will have on traffic in the area. Mgr. Franz indicated that the traffic study might be completed within two weeks and on the agenda for the next Board meeting. The motion to authorize a study by Paul Box and Assoc. carried by-.the following vote: AYES: Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) Trustee Ehlers wondered whether it would be possible for the Village to fund the entire project and install the signal at once (avoiding duplication of expense and inflationary increases) in anticipation that the State will contribute its share in four to seven years and merchants their share within a certain period of time. Other Board members doubted the State's willingness to participate in such a manner and did not feel it wise to "look too far ahead" at this time. Mr. Longtin introduced Mrs. Leonore Thompson, Mgr. of the Commons; Mr. Mort Chesler, Attorney for Ownership and Management of the Commons; Mr. Steve Chesler, his son; and Mr. Allen Meyer, President of the First National Bank of Deerfield. Trustee Marty inquired about a written agreement between the merchants, bank, etc. and the Village. Mr. Chesler indicated there would be no great problem in this regard and that he would discuss the matter with the Commons' ownership who knew about the necessity for such an agreement and who were willing to make the commitment for the driveway dedication to get the project moving.. Mgr. Franz stated that Deerfield will have a formal agreement with the State and a formal agreement with all parties involved and both agreements executed at the same Board meeting. Mayor Forrest thanked Mr. Longtin and representa- tives of the Bank and Commons for attending the meeting. , Apropos of traffic signals, Trustee York reported that citizens are not aware that they must press a button to activate the "walk" light at Waukegan and Deerfield Roads. He requested that the Press bring the matter to citizens' attention. Mgr. Franz will see to it that the instructions are enlarged and placed higher on the light standard-. LEASE OF PROPERTY ON JOURNAL COURT nal Court porperty abutting the He stated that a lease agreement by Trustee Swanson, to authorize Mgr. Franz reported that Staff had talked with Mrs. Lillian Grimshaw and Mr. W. Gallagher who have agreed to lease Jour - ear of their properties which front on Waukegan Road. had been sent to them. Trustee York moved, seconded execution of the lease. Following a.short discussion y with.Village Attorney Stucko regarding terms of the lease, the motion carried on the following. vote:_ AYES :. - Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) LIPOWICH /KRAFT FINAL PLAT Deferred for consideration until November 1, RESUBDIVISION - COUNTRY LANE 1981 Board meeting, due to technical diffi- culties. WATER BILLING PROCEDURES First reading.. Ordinance establishing lia- MUNICIPAL CODE AMENDMENT bility of property owners for unpaid water bills of their tenants. PROHIBIT LEFT TURNS Trustee Heisler moved, seconded by Trustee CADWELL CORNERS'ONTO LAKE -COOK R.D. Swanson, to waive the rules for passage of ORDINANCE NO. 0 -81 -73 ordinance at first reading. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Swanson, to pass'the ordinance prohibiting left turns from Cadwell Corners Shopping Center onto Lake -Cook Road. Motion carried on following vote: AYES!' Ehlers, Heisler, Marty, Seidman, Swanson, York (6) ' NAYST" None (0) Trustee Seidman brought up the matter of terminology in Deerfield liquor license`regu- lations regarding residency requirements for:liquor licensees, as discussed at the pre- vious Board meeting. Feeling it necessary to clarify the Village's intent, he moved that the. attorney; be instructed to add a short sentence at the beginning of Article 3.5 to indicate that.j'person" or "persons" refer to individuals for the purpose of.liquor license regulations. Motion failed for lack of a second. _Trustee Ehlers raised for consideration the possibility of a Tollway exchange at Lake -. Cook Rd. He submitted that with the widening and extension of Lake -Cook Rd. and the growth (which will continue)'of office complexes along'south Wilmot Rd. and Lake -Cook Road, it is obvious that entrances and exits to the Tollway should be onto the major thoroughfare, County Line Rd. He stated that though Staff had reported that the Tollway Authority was not enthusiastic.about such a change, involving a great deal of money and time, he felt no progress in the matter would.be made unless Deerfield takes a policy. position. He favored "taking a close look at taking a policy position with the Tollway, attempting to lobby with all forces that can be mustered, and initiating internally whatever administrative procedures are appropriate." Mgr. Franz stated that in 1980 neighboring communities had joined.Riverwoods in dis- cussing the subject at a number of meetings, followed by a meeting with the Tollway representatives who had not wished to discuss the issue. But finally after much lobbying, they agreed to conduct a feasibility study. They agreed that from an engineer- ing standpoint the interchange is a possibility, but they clearly indicated that eco- nomics, not need, would dictate the steps they would take. However, they did add to their feasibility studies a full interchange at Lake -Cook Rd., placing it eleventh on a list of teri ... meaning there is a chance to move up on the list and an interchange is possible in ten to eleven years. He stated that if the Tollway could acquire the neces- sary property, the project would have higher priority. The Tollway states they do not have funds and no expectancy of cooperation from property owners in property acquisition. CATS Council of Mayors is on record and will reaffirm their position this week that the issue' is very important to this area. Following discussion, Trustee Marty moved, seconded by Trustee Ehlers, to refer the matter to the Plan Commission for study of the advisability of a Tollway exchange at Lake -Cook Rd. and adjustment of Deerfield's Master Plan. Motion carried unanimously. Sr. Jas. Wetzel, former Village Trustee, was present and commented on the 1981 budget. He 31so stated that he favored the use of sand rather than salt on the streets in the winter. There being no further business to come before the Board, on motion by Trustee Marty, the meeting was adjourned at 9:25 P.M. PROVED: ATTEST• • Village resident Yillage. Clerk