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07/06/19811 1 July 6, 1981 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by'the President in the Council Chamber of the Village Hall on Monday, July 6,-,1981, at 8:.00 P.M. The Clerk called the roll and announced that the follow- ing were: Present: Bernard Forrest, President Marvin W. Ehlers Jerold L. Heisler Edwi'n B. Seidman Vernon E. Swanson J. Robert York Absent:. Cynthia J. Marty and that a quorum was present and in attendance at the meeting. Also present was Village Attorney Richard V. Houpt. Trustee Sei.dman moved, seconded by Trustee Ehlers, .that the minutes of the.meeting of June 15, 1981, be approved as presented. Motion carried unanimously. CONCERNED Chief Richard C. Brandt explained the action of Ms. Starr Bright CITCZENS' and Mr. Peter Wi.ldhage who.were instrumental in the apprehension AWARD of a person whom they observed breaking into cars parked at the railroad station. By following the culprit and observing where he went, these ci.ti.zens were able to contact our Police Department who ma�..e the arrest. Thei.culprit was subsequently convicted. Chi.ef Brandt expressed the appre- ciation of the entire Village and praised Ms. Bright and Mr. Wildhage for their willingness to become involved. Since this award is presented to Concerned Citizens through the cooperation of the First National Bank, President Forrest asked Mr. Alan Meyer, President of the bank, whether he cared to say a few words. Mr. Meyer said that the bank was pleased to share in this award and expressed the thanks of the - community. Mayor Forrest then presented the plaques, adding the appreciation of .the Board of Trustees. DEPARTMENTAL ViA lage Engineer James Soyka presented his report on Departmental OBJECTIVES Objectives, stating that the work on concrete street patching, as planned, was completed at a cost of $16,000. Since $25,000 had been budgeted, he requested and was granted permission to schedule additional patching. Discussion was had regarding the Waukegan Road improvements, which are progressing on schedule. Regarding the asphalt bicycle path between Forestway and Lake -Cook Plaza, °Mr. Soyka stated that only the engineering design was proceeding; however, since it has-been determined that this project would require a bridge across the branch of the Chicago River and pedestrian gates at the Lake -Cook Road Milwaukee Road crossing, the cost of the project may well exceed $100,000. Trustees questioned the condition of the streets in C1avinia, which are in the process of being crack - filled. Mr. Soyka pointed out that the material being used is.made partly of ground-rubber which remains resilient during the winter weather. This may be an improvement over the PA.F 2 formerly used. In reply to Mayor Forrest's question as to whether the Village should consider changing the specifications for streets, Mr. Soyka agreed, stating that contractors could be given a choice between asphalt or concrete, provided they met the specifications set down by the-Village. Mayor Forrest asked that Mr. Soyka give the Board his throughts regarding a policy for street standards at some future date. HAZEL AVENUE Mr. Soyka explained that the widening of Hazel Avenue at the inter - WIDENING section with Waukegan Road had been cut out of the budget for this year but at the request of Trustee York, he had obtained a price from the contractor presently working on Waukegan Road, for this widening project. The cost would be $15,000, rather than the $30,000 originally budgeted, since the contractor could schedule. it in conjunction with the Waukegan Road work. The pro- posed project would widen Hazel Avenue between 12' and 15'.to the north, creating two lanes eastbound for right and left turns and one west bound. This would also include new curb, since the present is in bad shape. The question was asked regarding financing this project and George Valentine was directed to report at the July 20th meeting as to how this could be financed. Trustee York moved, seconded by Trustee Seidman, that the project to widen Hazel Avenue at Waukegan Road be.approved and the contractor notified now so that he can have advance notice of the intention of the Village. The motion carried by the following vote:. AYES: Ehlers, Heisler, Seidman, York (4) NAYS: Swanson (1) 258 TERADYNE CENTRAL. Mayor Forrest read the Plan Commission's recom- PUD.DEVELOPMENT PLAN mendation regarding the development of 13 acres of the Stone-Anderson- Brandel property south of Lake -Cook Road. The recommendation was for approval, subject to three.conditions: 1) The development can not be occupied until the entire frontage road as approved in the annexation agreement is in place; 2) the traffic from the development should use the Pine /Lake -Cook Road intersection until such time as the Huehl /Birchwood /Lake- Cook Road intersection is signalized; and 3) a subdivision plat for the entire Stone/ Anderson /Brandel property shall be presented to the Village for approval at such a time when further development plans have been finalized. Trustee Seidman questioned the requirement for a subdivision plat of the entire parcel and Mrs. Barbara Ruffino stated that the Subdivision Code requires such a plat when a parcel of land is sub- divided. Discussion centered on the requirement for the entire frontage road to be in place before the development can be occupied.. Mr. Dennis Baer, representing Teradyne, and Mr. Marshall Moretta, architect for Teradyne, explained that they planned to extend the frontage road in front of the subject property and would be' willing to put the rest of the strip in to Pine Street, although it is their hope that this will not be necessary since there is an agreement with owners of the re- maini.ng parcels to complete the road from the eastern to western property line. Trustee Heisler suggested Teradyne be required to put the road in as far as they would need it and.then make the same agreement with the rest of the developers. Mr. Baer stated that this was indeed the agreement they had but that there was no agreement as to the timing. Mr. Philip Prass, representing the Plan Commission, explained quirement regarding the traffic was included because the Plan Teradyne traffic to go out on Pine Street. After discussion, all traffic matters and the site plan will be reviewed by the Group and that recommendations be made to the Board of Truste, vision is made. that the second re- Commission wanted the the Board decided that Community Development as before a final de- Trustee Seidman moved, seconded by Trustee Swanson, that the recommendation of the Plan Commission be accepted with the first requirement regarding placement of the frontage road amended to require that Teradyne complete the portion of the road needed for their development. Motion carried unanimously. ZELLET RESUB Mayor Forrest read the Plan Commission's recommendation that the' 814 SPRUCE request for resubdivision be approved with a 32.5'.building line . on the south side of the proposed Lot #1 and a variation of 2% of lot width on Lot #2. Trustee Seidman moved, seconded by Trustee York, that the re- commendation be accepted and the Village Attorney be directed to prepare the neces- sary ordinance. Motion carried unanimously. ZONING*ORDINANCE Mayor Forrest read the Plan Commission's recommendation regarding TEXT AMENDMENT a text amendment to the Zoning Ordinance, defining the duties of the Board of Zoning Appeals. Trustee Seidman stated that he was opposed to the amendment. and objected to the Board of Trustees having to hear trivial items. Trustee Heisler replied that the Board of Zoning Appeals had asked for clari- fication of their role and felt the amendment would prevent any future misunderstandings. He further stated that the major issue of disagreement had been regarding the final authority of the Board of Trustees and that the amendment corrected the ordinance in that respect. Trustee Heisler moved, seconded by Trustee Swanson, that the recommendation be ac- cepted and the Village Attorney be directed to prepare the necessary ordinance. Motion carried by the following vote: AYES: Ehlers, Heisler, Swanson., York (4) NAYS: Seidman (1) VCDC RECOMMENDATION Mayor Forrest read the VCDC recommendation that a SOUTH OF THE COMMONS public hearing be held to consider amendments to the Comprehensive Plan and the Zoning Ordinance as outlined in the Harland Bartholomew and Associates report. After discussion regarding the HB &A report as to whether the report satisfied the purposes for which it was intended, Trustee Heisler moved, seconded by Trustee York, that the proposed amendment to the Comprehensive Plan and the Zoning Text Amendment be referred to the Plan Commission for purposes of holding a joint public hearing with the Board of Trustees, said hearing to be held on July 30, 1981. The motion carried unanimously. v VCDC RECOMMENDATION Mayor Forrest read the recommendation of the TRAFFIC SIGNAL AT VCDC that a traffic signal be installed at the COMMONS ENTRA14CE Waukegan Road entrance to the Commons Shopping Center. The Board directed that the Police De- partment prepare a report of accidents at this location over the past three or four years and that this be presented prior to the July 20th Meeting. It was as- certained that the traffic. meets the warrants for signalization. Representatives of the Commons, Landau and Heyman and the First National Bank will be invited to :attend the July 20th meeting to discuss this recommendation further and to con - sider financial arrangements for such installation. CONSENT AGENDA Authorization for release of escrow, Laurel Hill #14,$37,131.30• MFT Resolution for resurfacing Deerfield Road, Rosemary Terrace to East limits, $75,000. ORDINANCE 0 -81 -44 - Rear yard variation, 1406 Somerset Avenue - Second Reading ORDINANCE 0-81 -45.- 2:00 A.M. closing hours on New Years Eve for certain liquor licensees - Second Reading Trustee Seidman moved, seconded by Trustee Ehlers, that the Consent Agenda be adopted, including passage of the two ordinances. Motion carried by the following vote: AYES: Ehlers, Heisler, Seidman, Swanson, York (5) NAYS: None (0) EMERGENCY LOAN NORTRAN Trustee Robert L. Benton was present to discuss the financial FOR NORTRAN situation of NORTRAN. He stated that they need $60,000 to meet the payroll of July 10th; and they expect the sales tax revenues to be higher than usual, which will take NORTRAN up into August. The request for a loan is a one time thing and NORTRAN does not intend to come back to the communities again. In view of the concern that Chicago will take the additional 1C sales tax under Home Rule, NORTRAN is now discussing means of funding themselves. Fares have been in -. creased and a surcharge added (surcharge is being reviewed every two weeks and it is hoped this surcharge will only be temporary). A list of communities and the amounts for,,which they have been asked was presented to the Board. A Resolution approving a $10,000 emergency loan was discussed and the interest rate set at 17 %. Trustee. Seidman moved, seconded by Trustee Ehlers, that the Resolution ..be adopted, loaning NORTRAN $10,000 at 17% interest. Motion carried by the following vote: AYES: Ehlers, Heisler, Seidman, Swanson, York (5) ,NAYS: None (0) AWARD OF BID Trustee Seidman moved, seconded by Trustee Ehlers, that the bid AIR COMPRESSOR for a wheel mounted diesel powered air compressor be awarded to Hunter Tool, Inc., in the amount of $11,863.39• Motion carried by the following vote: AYES: Ehlers, Heisler, Seidman, Swanson, York (5) NAYS: None (0) APPOINT FINANCIAL Trustee Ehlers moved, seconded by Trustee Swanson, CONSULTANT RE: that the firm of R. V. Norene & Associates be ap- BRICKYARDS pointed as financial consultants for the brick- yard property, in accordance with their proposal. Motion. - carried by the following vote: AYES: Ehlers, Heisler, Seidman, Swanson, York (5) .,NAYS: None (0) APPOINT BOND After discussion regarding some apparent overlapping COUNSEL RE: of duties by the Financial Consultant and the Bond BRICKYARDS Counsel on tax increment financing, and establishing the fact that a Bond Counsel is necessary for certi- fying that the issue is tax exempt, Trustee Ehlers moved, seconded by Trustee Heisler, that the law firm of Borge and Pitt be appointed as Bond Counsel for the brickyards. Motion carried by the following vote: AYES: Ehlers, Heisler, Seidman, Swanson, York (5) NAYS: None (0) 260 AWARD'OF.BID Trustee Seidman-moved, seconded by Trustee Ehlers, that the bid , MFT - PAINT for traffic marking paint (under MFT Maintenance) be awarded to ......Premier Sales Corporation in the amount of $3,650.00. Motion carried ey the following vote: AYES: Ehlers, Heisler, Seidman, Swanson, York (5) NAYS: None (0) . PETITION RE: Mayor Forrest stated that he had received a petition from residents CEDAR-TERRACE of Cedar Terrace asking that parking be prohibited on °both sides of the street. Mr. and Mrs. John Clayton, 835 Cedar Terrace, were present and.explained that because of the narrow width of Cedar Terrace, tra"fficahi,lir was difficult because of cars parked on both sides of the street.. After some dis- cussion, Trustee Heisler suggested that this petition be referred to•the Safety.Counc� for report and recommendation. The Mayor and Board concurred. BICYCLE Chief Richard Brandt, in a memorandum to the Board, requested that REGISTRATION the $1.00 bicycle registration fee be waived until after August 28th, when the Bicycle Safety Program ends. Trustee Seidman moved, se- conded by Trustee Ehlers, that the fee be waived for that period. Motion carried unanimously. Trustee Ehlers asked whether the Bicycle Safety Patrol members' hours of operation could be staggered in order to provide enforcement after dark as there are numerous bicycles being ridden at night without lights. It was also pointed out that�­';many=' infractions occur during the morning hours before the patrol is operative.—Chief Brandt will be asked to study this and make needed changes. Trustee York asked.that speed limits be enforced on Waukegan Road. r There being no further business to come before the Board, on motion of Trustee Seidman, seconded by Trustee Heisler, the meeting was adjourned at 10:30 P.M. N APPROVED: L�. VILLAG PRESIDENT" ° ATTEST: Deputy:Village.Clerk 1 1 PUBLIC MEETING REGARDING STOP SIGNS A,meeting -of the Board of Trustees was called to order by the Clerk, in'the absence the President; in the Council Chamber of the Village Hall on Monday, July 20, 1981 .gat *1 :10'P.M. The Clerk "called the roll and announced that the following were Present: Marvin W. Ehlers Jerold L. Heisler Edwin B.. Seidman Vernon E. Swanson J. Robert York Absent: Bernard Forrest, President Cynthia L. Marty and'that;:a quorum was present and in attendance at the meeting. Trustee Swanson moved, seconded by Trustee York, that Trustee Heisler be appointed President Pro.Tem. Motion carried unanimously. Trustee Heisler',sketched briefly the background, stating that the'Safety Council recently set'upjguidelines establishing and recommending certain criteria, which the Board adopted, to be used by the Board in determining where future stop signs would be placed. Based on these Guidelines, the Safety Council reviewed all the sites where stop signs presently exist and-found a number which•did not mzetvthe established criteria and should be removed to bring all signs within compliance. It was the decision of the Board to hold a public meeting to listen to input from residents who would be affected by these various stop sign changes,as follows: 1. Meadowbrook /Margate No objectors 2. Warrington /Margate Dr. Mike Graham of 1009 Warrington presented a rationale for keeping stop signs on Warrington Rd.: 1) to provide a safer and properly designated place for children and Sr. Citizens to cross on Warrington between Deerfield Rd. and Westgate, and 2) to minimize use of Warrington as a higher - than necessary -speed throughway. He presented: 1) a 5 -day study made at random hours showing that motorists do indeed stop at the sign, and 2) a map indicating residences with young children and Sr. Citizens. A petition with 65 signatures opposing removal of the sign was presented. Mr. Ralph Hubley stated that his house is between the two signs and from his dining room window he can and does observe the stop signs. He is of the opinion that only the stop signs prevent Warrington from becoming a major speedway. Ten other residents living on Warrington opposed removal of the signs and pointed-out: 1. the large number of children living on.Warrington (next page) V K: "r k 1 f� 262 PUBLIC MEETING REGARDING STOP SIGNS (page 2) 3. Hazel /Broadmoor 2. the long span between Deerfield Rd. and Westgate and the excessive speeds observable even now between the stop signs. 3. Warrington being a street extending from Deerfield Rd. to North Ave, motorists use it to avoid the Deerfield /Waukegan Rd. intersection. Since the street has ups and downs, youth like to speed on .it for the roller coaster effect, and without the sign it could be a speed throughway. Trustee Seidman had done a survey, originally, and recommen- ded .the stop sign. 4. dips to the north and south of the stop signs tend to obscure the vision of pedestrians and motorists. 5. without the stop signs, speeds of 35 to 40 miles per hour would be usual Mr. Wm. Domm, 964 Maple, presented a petition of 53 signatures opposing removal of stop signs on Hazel. He noted the large number of children who use Hazel travelling to and from school, Mitchell Park, and other recreational areas. Three other residents noted that: 1. sidewalks are right on the street edge and "kids can get clipped ". 2. once, when stop signs on Hazel were removed, the increase in speeds was plainly observable. 3. the Bicycle Safety Patrol was assigned to Broad - moor & Hazel to check on children on bicycles because the street is heavily used by them on their way to the pool, etc. 4. Kingston /Oxford One resident favored the recommended sign 5. Carol /Berkley' —T- .6. Cherry /Dead End 7. Holmes /Appletree 8. Pine /Arbor Vitae 9. Dartmouth /Birchwood No Citizen Input 10. Fairview /Dead End 11. Forestway /Dead End 12. Osterman /Chestnut 13. Elm /Dead End 14: Elm /Franken 15. Whittier /Dead End 16. Greenbriar /Dead End Trustee Seidman commented that'he did not think it advisable to remove the signs at Chestnut & Osterman as it (Osterman) is heavily travelled because of the train station and parking lot. Trustee Heisler announced that these signs, etc. would be on the agenda for consideration and /or action at the regular Board Meeting August 3, 1981. There being no other citizens wishing to be heard, the meeting was adjourned at 8:25 P.M. - y.