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06/15/1981June 15, 1981 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk, in the absence of the President, in the Council Chamber of the Village Hall on Monday, June 15, 1981, at 8:03 P.M. The Clerk called the roll and announced that the following were Present: Marvin W. Ehlers Jerold L. Heisler Cynthia J. Marty Edwin B. Seidman Vernon E.- Swanson J. Robert York and that a quorum was present and in attendance at the meeting. Also present were Village Attorney Richard Houpt and Village Manager Robert Franz. Trustee Heisler moved, seconded by Trustee Swanson, that Trustee Marty be appointed President Pro Tem. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Heisler, that the minutes be approved with the following correction: under item "Overhead Banners - Municipal Code Amend. ", 8th line, to read "NAYS: Seidman (1) ". Motion carried unanimously. APPROVE WARRANT Trustee. Heisler moved, seconded by Trustee NO. W -81 -6 I Seidman, that payment of bills, including fund transfers and reimbursements, be approved. Motion carried by following vote: AYES: Ehlers, Heisler, Marty, Seidman,.Swanson, York (6) NAYS: None (0) PUBLIC HEARING To consider petition of Vincent Vecchione to annex and rezone to I -1 3.2 acres contiguous to the north line of his 6.2 acre (I -1) tract and amend.the existing annexation agreement for the 6.2 acres. Mr. Vincent Vecchione summarized past in the annexation to Deerfield of 6.2 rezoning to I -1, with an annexation a (maximum) 2 -story office building and improvements, certain widenings, left a condition thereto. proceedings culminating January 19, 1981 acres (abutting the north line of Tennaqua), greement to build a 100,000 gross sq. ft. .provide off -site improvements (street turn lanes and extensive signalization) as Mr. Vecchione stated that he had recently formed a Joint Venture Agreement with LaSalle Partners, Inc., 208 S. LaSalle Street, Chicago, for joint development of the property. He stated that since annexation of the 6.2 acres, he had obtained an option to buy, predicated on rezoning, the 3.2 acres, under county jurisdiction, adjoining his property on the north.. The 3.2 acres are comprised of three lots improved with single family houses and one vacant lot. He explained that his hoped for goal in seeking annexation of the adjoining 3.2 acres was "to do the whole thing at once" (create a 9.4 acre tract and build-a 166,000 sq. ft, 3 -story building rather than a 100,000 sq. ft., 2 -story building on a 6.2 acre tract). He submitted that development of a 9.4 acre parcel, approximately one - quarter mile along the.toll road, at "the gateway to Deerfield ", was preferable to development of two separate parcels. Mr. Vecchione presented a site plan showing the entrance to the combined tract 475 feet north of the entrance planned for the 6.2 acre tract, thereby removing the necessity for traffic at the rear of a number of Constance Lane residences. The entrance was shown at the northernmost point of the property with the on -site drive proceeding west and then south (parallel to the toll road spur and the toll road itself). He stated: l) that he had considered and immediately discarded the concept of developing horizontally on the tract; 2) that the proposed building covers only 15% of the land area, rather than the 35% permitted by ordinance, and is 40 feet high, rather than the permitted 45 feet height;-3) that the building would contain 166,000 gross sq. ft. -- 143,000 office space with the balance for common areas, elevators, walk -ways, etc. He explained that the building with its many open areas and amenities reflected the philosophy of LaSalle Partners, Inc. who contend that "a building to be successful to the developer and the community must be of a very high quality and contain a large amount of space devoted solely to amenities ". 252 Mr. Vecchione, acknowledging that some Clavinia residents were concerned about the proximity and height of the proposed building, presented "sight line" drawings. He submitted that- trees and foliage, some already existing. and 'some to be added, would screen and buffer the dead -on view of the building. He introduced Mr. Mark Hunter, Vice Pres. of Theo. Brickman Co. of Long Grove, Ill., who discussed the amount of trees and foliage already existing and what would be necessary to "beef up" the buffering. He stated that the entrance to Clavinia itself had been studied by his company, and consideration was being given to low berming and plantings at Castlewood and Deerfield Road as well as plantings along the south side of Meadow Lane leading to the building site. He added that an attempt would be made to per- suade the State Highway Department to add plantings that would beautify the view ~ from the overpass. Mr. James Hammond of Hammond, Beeby and Babka Assoc. described the type of build- ing envisioned for the site, which would include such amenities as a first floor sunken garden, an atrium the full length of the building and extending up to a glass roof, landscaped recesses at the building entrances. etc. He exhibited an artist's sketch of the building and tract saying the development would appear more like an academic campus "than an office building. Mr. Vecchione stated that he had requested Barton- Aschman & Assoc. to make a traffic analysis, and they reported that the roadway and signalization improvements required in. connection with the 100,000 sq. foot building are more than adequate to handle the increased traffic generated by a 166,000 sq. foot building. Mr. Vecchione introduced Mr. Wade Judge, Vice President of LaSalle Partners, Inc., who explained that the company was a national real estate firm specializing in real estate services!to major corporations, emphasizing projects of high quality archi- tecture and construction. He cited the corporate headquarters of Hewitt Assoc. in Lincolnshire and the Tri- Center office complex in Northfield, both designed by Hammond, Beeby and Babka, as typical of the type and quality of LaSalle Partners' projects. At the end of Mr. Vecchione's presentation, Trustee Seidman inquired about screening in winter months when the trees are bare. Mr. Hunter replied that the deciduous trees at the site are very dense and landscape plans include the addition of ever- greens as well as additional deciduous trees. Trustee Seidman asked Mr. Judge what experience LaSalle Partners had had in erecting office buildings in residential areas. Mr. Judge replied that this project was somewhat different, in this regard, from their other projects, but he believed they had responded to the needs of the home owners. Mrs. Joan Grossman, 320 Forsythia Drive, President of the Clavinia Civic Association, stated that Clavinia would reach the saturation point of office buildings with the, approved 100,000 sq. foot building, but*that a 166,000 sq. ft. building would push Clavinia beyong the saturation point and real estate values would be affected. Mr. Shepard, representing Tennaqua, inquired about the thirty and forty foot ease- ment providing for travel to and from Tennaqua. He wondered whether the Village would permit future road improvements on so narrow a right -of -way. Trustee Marty stated that the easement was wide enough for the required,28 feet improvement but not for parkways and sidewalks. Mgr. Franz stated that a future Board could, as a- matter of policy, grant permission for a road improvement minus sidewalk or parkway, and would not be likely, for legal reasons, to take any action that would landlock Tennaqua. Village Attorney Houpt concurred. Mr. Grager of Clavinia stated: 1) that he favored the new proposal as he felt the new traffic pattern was in the best interest of Clavinia residents, and 2) that while he favored a 2 -story building, the improved traffic pattern was more im- portant to him. Clavinia residents: Joan Steinberger, Nancy Watson, Jerry Goldman, Edna Schneider, Jerry Madden, Michele Dingman, Diane Sobel and Miles Schneider all lodged strong objections to increasing the size of the building because of the additional traffic the larger building would generate. They voiced extreme disfavor of the increase from two to three stories for a building and expressed disbelief that present and proposed additional foliage could effectively screen a 3 -story building. Mr. Philip Vision, 1001 Deerfield Road, voiced his concern about increased traffic on Deerfield Road. Upon motion by Trustee Heisler, second by Trustee Seidman, and unanimous Board approval, the Public Hearing was adjourned. " 1 1 1 The Plan Commission recommended (by a vote of 5 to 1. with'l abstention) that the revised draft be approved as an amendment to the Zoning Ordinance. Trustee - Swanson inquired of Mr. James Marovitz, petitioner, if his interest in the Zoning Ordinance amendment was linked to his association with an individual project at Deerfield Road and Chestnut Street. Mr. Marovitz replied, "Yes and no." He explained that as a member of the Plan Commission when the Zoning Ordinance was being revised a few years ago, density bonuses for R -5 Residential.PUDs were dis- cussed as a development tool. But, due to concern over large acreage developments, density bonuses were not generally favored and no provision made for them in the Zoning Ordinance. However, when he appeared before the Plan Commission earlier this year, representing the owner of a small tract (under 60,000 square feet) con- sideration of density bonuses seemed in order, and he, therefore, petitioned for a hearing. He submitted that his proposed amendment'would encourage multi- family development on smaller, perhaps combined properties, but would not promote huge complexes on larger tracts. Trustee Swanson wondered whether the proposal should affect only certain districts. Mr. Marovitz submitted that if the concept was good, it should apply across the board. Trustee Seidman commented that he did not think the proposed amendment offers suf- ficient incentive to greatly promote multi- family building in Deerfield. Mr. Maro- vitz stated that Deerfield was a bedroom community and he did not propose a change in this concept, but wished to provide an opportunity for two,'.three or four owners to combine their properties and submit a plan in such a desirable form that the Board could approve a density bonus. The Board would, of course, have to examine each plan as it was presented. Trustee Heisler stated that while approving the density bonus concept, he was con- cerned that so much would be left to Board discretion and asked Village Attorney Houpt whether adoption of the amendment would invite court actions. Mr. Houpt replied that with the flexibility gained and the more discretion given the Board, the possibility of litigation is increased. Considerable discussion ensued (with Plan Commission members Frank Harrison, Harriet Rosenthal, Edna Schade, Philip Prass, and David Marks participating) regarding: 1) definitive standards as opposed to judgemental decisions, 2) definitions of "amenities" justifying density bonuses, 3) benefits to Village rather than developer or tenants, 4) inflexibility of present PUD provision.permitting variation by.Only one unit, 5) possible application to area south of the Deerfield Commons, etc. Trustee Marty stated that Mayor Forrest had recommended that the density bonus pro- vision be limited to the Village Center. Trustee York spoke.in favor of the density bonus concept as he believes more quality multi - family housing is needed in Deerfield. Trustee Heisler moved, seconded by Trustee Swanson, to accept the Plan Commission's recommendation that the revised draft of the text amendment presented May 14, 1981 be approved as an amendment to the Zoning Ordinance, and the Village attorney in- structed to prepare the necessary ordinance. The motion carried by the following vote: AYES:- Ehlers, Heisler, Marty, Swanson, York (5) NAYS: Seidman (1) SPECIAL USEPLITTLE RED SCHOOL HOUSE" Mgr. Franz stated that "the Board of Educa- ORDINANCE NO. 0 -81 -42 tion had given approval for the Historical Society to construct a replica of a 'Little Red School House` on property owned by District 109 at the corner of Deerfield Road and Kipling Place. This authorization was given on the stipulation that this would be the last historical building allowed on that particular site." After•a public hearing held June 11, 1981 by the Plan Commission to consider a peti- tion to permit a Special Use in the P -1 Public Lands District to allow a public his- torical landmark area and the construction of a "Little Red School House ", the Plan Commission unanimously recommended by a vote of 6 to 0 granting the petition. At the public hearing there was no stated opposition and citizen inquiry was confined to when construction work might take place. Mgr. Franz stated that the School District and Historical Society had requested the Board to expedite this petition and act that evening. Trustee Marty stated that an ordinance had been prepared and asked if there were any objections to granting the Special -Use. No objections being raised, Trustee Seidman moved, seconded by Trustee Ehlers, that the rules be waived to permit adoption of the ordinance on first read- ing. Motion carried unanimously. After Village Attorney Houpt had read the ordi- nance aloud, Trustee Swanson moved, seconded by Trustee Ehlers, to pass the ordinance. Motion carried by the following vote: PROCLAMATION President Pro Tem Marty read a Proclamation AMATEUR RADIO WEEK wherein Mayor Forrest designated.June 22 through JUNE 22 to JUNE 28 June 28, 1981 as Amateur- Radio. Week. Trustee Swanson moved, seconded by Trustee -Heisler,: that the Proclamation be adopted. Motion carried unanimously. PROCLAMATION President Pro Tem Marty read a Proclamation• JULY 1981 - CPR MONTH wherein Mayor Forrest designated July 1981 as Cardiopulmonary Resuscitation (CPR) Month. Trustee Swanson moved, seconded by Trustee Heisler, that the Proclamation be adopted. Motion carried unanimously. The Board recessed at 9:45 P.M. and reconvened at 9:57, all members being present and in attendance. VECCHIONE ANNEXATION & REZONING Mgr. Franz stated that the Plan Commission had P.C. REPORT & RECOMMENDATION held a public hearing on May 14, 1981 to con- sides annexation of 3.2 acres north of the 6.12 acres on Meadow Lane (recently annexed), rezoning of said property to I -1, and amend- ment of the existing agreement for the 6.2 acres, as petitioned for by Mr. Vincent Vecchione. Mr. Franz stated that the Plan Commission voted 4 to 2 with 1 abstention (corrected to 5 to 1 with 1 abstention on May 28, 1981) to deny the annexation and voted 5 to 1 with 1 abstention to deny admendment of existing annexation agreement. Trustee Seidman asked Mr. Vecchione why he can not erect a 2 -story building on the combined tract he proposes to create by combining 3.2 acres with 6.2 acres. Mr. Vecchione replied that one of the most important aspects of the plan was land coverage since, for some strange reason, ground level office space is not considered particu- larily desirable. Therefore, it seemed sensible to take advantage of LaSalle Partners' experience, use less of.the land, erect a 3 -story building and have a "successful product ". Trustee Heisler remarked that he thought the development as presented was well thought out, but that it was in the wrong place. He stated that he was disturbed by what he considered a domino effect - -- starting with a petition to build houses, then a 100,000 sq. ft. 2 -story office building, and finally a 166,000 3 -story building. He said the height of the building and the increased traffic potential was very disturb- ing to him. He further stated that he had thought that a 100,000 sq. ft.bldg. was a reasonable trade -off for the roadway and signalization improvement required by the Village. However, the only advantage he could see to approving the petition was the opportunity to annex the four county lots to the Village - -- an attractive prospect, "but not that attractive ". Also, while he considered the building beautiful, he could not see a 3 -story building in that location. He remarked that while he did not fault LaSalle Partners' experience, they had acknowledged that they had had no project of this magnitude in a location backing up to homes, a fact he could not ignore. He stated that he would have difficulty approving anything larger than the 2 -story building already approved. Trustee Marty stated that she would like to see the four lots in the Village as en- visioned in the Comprehensive Plan, but could not agree to a two- thirds increase in floor coverage simply for the sake of annexing the lots. She also voiced concern about the height of a 3 -story building. She stated that at other times the Board had asked Mr. Vecchione to return to his office and come back with some alternative solutions, and she would favor such Board action in this instance. She would also. like to see Mr. Vecchione submit a plan for a building of less height. Trustee Swanson stated that he did not feel that he could cast a vote that evening.' He had spent some time driving in the area trying to visualize height, but after listening to Clavinia residents at the hearing discuss their own particular locations and problems, he would-like to return to the area for reconsideration. Trustee Seidman asked Mgt Franz to see if the Village Engineer could provide some "sight level" data to determine whether those residents of homes at a higher level can see out over other houses. Trustee Seidman moved, seconded by Trustee Ehlers, to table the annexation petition.._ Motion carried unanimously. DENSITY BONUSES Mgr. Franz stated that the Plan Commission P.C. REPORT & RECOMMENDATION had held a public hearing on March 14, 1981 regarding amending the Zoning Ordinance for— R-5 Residential Planned Unit Developments- to include provisions for density bonuses. AYES:. Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) h TERADYNE CENTRAL, INC. Mgr. Franz.reported that Teradyne Central, Inc. INDUST.. REV. BOND FINANCING had agreed (in a letter of June 3, 1981) to RESOLUTION NO. R -81 -07 accept the issuance fee of one -half of one percent (� %) of the total bond.issue (as established by Ordinance 0 -81 -26 and re- affirmed by the Board on June 1, 1981) and that, therefore, the adoption of the Resolution authorizing execution of a Memoran- dum of Intent was in order. Trustee Swanson moved, seconded by Trustee Seidman, to adopt the Resolution authori- zing the execution and delivery of a Memorandum of Intent by and among the Village of Deerfield, Lake and Cook•Counties, Illinois, Teradyne Central, Inc., a Delaware Corporation, and Teradyne, Inc.,' a Massachusetts Corporation, concerning the issuance 'by said Village of Industrial Revenue Bonds. Motion carried by the following vote; 'AYES: Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) REQUEST LOAN Mr. Robert Benton, Deerfield's representa- TO NORTRAN tive to and Trustee of Nortran, advised the Board that $225,000 per month was necessary for operation and continuation of bus service which will continue until June 26, 1981. He stated that while the-General Assembly and RTA are trying to resolve their differ- ences, Nortran representatives were requesting their communities to make long or short term loans to Nortran so that Nortran could continue to function should the RTA cease to function. He did not request a specific amount but stated he felt Confident that the communities would eventually be repaid. After some discussion Trustee Heisler moved, seconded by Trustee York,that the Finance Director be instructed to explore how to cooperate and what funds could be made available and report back to the board at the next meeting. Motion carried unanimously. ADOPT 1981 NAT. ELEC, CODE ORDINANCE NO. 0 -81 -43 1981 National Electrical Code. RESOLUTION RE: PREVAILING WAGE RATES RESOLUTION R -81 -08 CONSENT AGENDA Trustee Seidman moved,.seconded by Trustee Swanson, to waive the rules permitting passage on first reading of the ordinance adopting the Motion carried unanimously. Wage rates for laborers, mechanics, etc. in Deerfield established.as the same determined by the State of Illinois as of June, 1980. Trustee Seidman moved, seconded by Trustee Heisler, that the consent agenda be adopted. The motion passed by the following vote: AYES: Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) President Pro Tem Marty signed the ordinance indicating approval thereof. GRANT REAR YARD VARIATION '1406 SOMERSET AVENUE (Chris Christenson) LATE CLOSING HOURS CERTAIN LIQUOR LICENSES APPROVE & SIGN FINAL PLAT LAUREL HILL WOODLAND SUB. First reading. First reading. Trustee Seidman moved,.seconded by Trustee Ehlers, that the Final Plat of Laurel Hill. Woodland Subdivision be approved. Motion carried unanimously. AWARD BID Trustee Seidman moved, seconded by Trustee DUMP TRUCK Swanson, to award bid for (1) Diesel Powered Conventional Dump Truck, GVWR 35,000 lbs. to Northside International, Inc., Prospect Heights, Ill., low bidder, for a Net Total bid-price' of $31817.00. Motion carried by the following vote: AYES: . Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS:= None (0) " AWARD BID Trustee Heisler moved, seconded by Trustee Swan - CONVENTIONAL TRUCK CHASSIS & CAB son, to award bid for (1) Conventional Truck chassis & cab w /6' steel Pick-up-body to S}iepard Chevrolet Inc., Lake Bluff., low bidder, for a Net. Total bid price of $6474.80. motion carried by following vote.: AYES: Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None ' (0) - AWARD BID Trustee Heisler moved, seconded by Trustee CONVENTIONAL TRUCK Swanson, to award bid for (1) Conventional, 4-WHEEL DRIVE 4 -Wheel Drive Truck with fully enclosed cab' to Glenbrook Ford, Glenview, Ill., low bid- der, for a Net Total bid price of $9650.00. Motion carried by the following vote: AYES: Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) AWARD BID Trustee Seidman moved, seconded by Trustee FIBERGLASS SALT SPREADER Ehlers to award bid for (1) Fiberglass Salt Spreader to Illinois FWD Truck and Equipment Co., Rosemont, Illinois, -low bidder, for a Net Total bid price of $6315.00. Motion carried by the following vote: AYES: Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) AWARD BID Trustee Swanson moved, seconded by Trustee AIR COOLED CONDENSING UNIT Seidman, to award bi& for (1) 15 -ton air cooled Condensing Unit for the Village Hall, Annex, and Town Hall, to North Shore Refrigeration Co., Skokie, Ill., low bidder, for a Net Total bid price of $7671.00. Motion carried by the following vote: AYES: Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) AWARD OF QUOTE Trustee Ehlers moved, seconded by Trustee USED FARM TRACTOR Seidman, to waive bids. Motion carried unanimously. Trustee Swanson moved, seconded by Trustee Ehlers, to accept the quotation of Reed - Randle Tractors, Inc., Libertyville, for (1) used farm tractor with Mott & Woods 60 -inch mower at a price of $6450.00. Motion carried by the following vote: AYES: Ehlers, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) 1971 LAWSUIT Mgr. Franz stated, "The Board has before it RAMER VS. DEERFIELD a report from the Village Attorney regarding RE: SIDEWALK REPAIRS a 1971 suit.referred to as Hamer vs. Village Deerfield involving the Village's Sidewalk Repair Program. This case has worked its way through the Courts including the Illi- nois Appellate Court. A proposed settlement has-been worked out wherein the Village would pay $8,500.00 in order to dismiss the suit and have all claims against it re- leased." Trustee Heisler moved, seconded by Trustee Seidman, that the Village Attorney be.. authorized to settle the case at a cost not to exceed $8,500.00. Motion carried by the following vote: AYES: Ehlers, Heisler, Marty, Swanson, Seidman, York (6) NAYS: None (0) Trustee Heisler reported that the men collecting refuse are hurrying through yards so fast that they are leaving tops off cans, cans turned over, and trails of gar bage, throughout the Village. He stated that he had observed no improvement and would attempt, at a future date, to revoke their contract unless there is an im- provement in the service. He requested that the Manager voice strong objections to the company about its present unsatisfactory service. . There being no-further business to come before the Board, upon motion by Trustee. Seidman and second by Trustee Swanson, the meeting was adjourned at 11:25 P.M. ATTEST: Village Clerk ` APPROVED: ' Village President f iJ