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02/16/1981February 16, 1981 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chamber of the Village Hall on Mon- day, February 16, 1981 at 8:01 P.M. The Clerk called the roll and reported that.-the following were Present: Bernard Forrest, President,_ Norma Gavin Cynthia J. Marty Edwin B. Seidman J. Robert York Absent: Jerold L. Heisler Vernon E. Swanson and that a quorum was present and in attendance at the meeting. Also present were Village Attorney Jas. Stucko and Village Manager Robert Franz. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of January 19, 1981 be approved with the following correction: Under Vecchione Pre - Annexation Agreement add: Trustee Seidman wished to limit the size of the structure to 90,000 sq. ft. re- quired for a State warrant for a traffic signal. Motion passed unanimously. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of February 2, 1981 be approved. Motion carried unanimously. APPROVE WARRANT Trustee Marty moved, seconded by Trustee NO. W -81 -2 Gavin, that payment of bills, including fund transfers and reimbursements, be approved for payment. Motion carried by the following vote: AYES: Gavin, Marty, Seidman, York (4) NAYS: None (0) TREASURER'S REPORT Discussion was had regarding Sales Tax receipts and whether all stores in the Deerbrook Shop- ping Center were included in Sales Tax receipts. Mgr. Franz was instructed to make a check. It was noted that Deerfield has not yet received all ordinance violation fine monies from the County Clerk's office. PUBLIC HEARING Finance Director Geo. Valentine explained that a proposed -use hearing.prior to pre- sentation of the budget to the governmental body responsible for enacting the bud- get was required and that basically revenue sharing funds can be used for any muni- cipal purpose. Mr. Valentine stated that Deerfield would receive approximately $100,000 per year for the-next three years and that Staff had been directed Lo utilize Revenue Sharing Funds to abate taxes levied to pay off the Police Addition notes. If Revenue Sharing monies continue as expected, the Revenue Receipts should equal the amount required to repay the note. Ms. Terri Hawley, Chairman of the Board of Directors of the Lake County Crisis Center for the Prevention and Treatment of Domestic Violence was present. She explained the nature of the Center's work in the area and stated that three Deerfield residents had been sheltered at the Center. She asked for $2,000 from Deerfield's Revenue Sharing funds in support of the Center. Trustee York moved, seconded by Trustee Gavin, that the request be referred to the Budget Committee for consideration. Trustee Marty moved, seconded by Trustee Gavin, that the public hearing be adjourned. Motion carried unanimously. PROCLAMATION Mgr. Franz read a proclamation wherein Mayor CANCER CONTROL MONTH - APRIL Forrest designated the month of April, 1981, as Cancer Control Month. Trustee Seidman moved, seconded by Trustee Gavin, to adopt the Proclamation. Motion carried unanimously. PROCLAMATION HOMEMAKER'S 14EEK seconded by Trustee Gavin, Mgr. Franz read a proclamation wherein Mayor Forrest designated the week of February 22, 1981. as Homemaker's Week. Trusteee Marty moved, to adopt the Proclamation. Motion carried unanimously. 216 REPORT Mgr. Robert Franz stated that Greeley and WATER SUPPLY Hansen who had been awarded a contract in SYSTEM STUDY July, 1.980, had completed the study. He stated that the Staff had had two meetings with the consultants to review the report and that Mr. Arthur Adams from the firm was present to give a brief presentation. Mr. Adams discussed: 1) basic data regarding present and projected water consumption, 2) description of water system including source, storage, pumping capacity, .etc., 3) recommendations of improvements including two alternatives based on different loca- tions for receiving additional water supply from Highland Park (Highland Park.west side resevoir and a supply source near the Deerfield High School), 4) effect of sys- tem improvement on distribution deficiencies in providing recommended fire flows, 5) effect on supplying Riverwoods with water, etc., 6) estimated cost of recommended improvements. After the Board discussion (the Village Engineer Soyka and Fire Chief Jack Gayne participating), the report was referred to the Village Engineer and Finance Committee. REPORT - ATT'Y STUCKO Village Attorney Stucko stated that in his BOARD OF ZONING APPEALS letter to the Board on November 24, 1980, JURISDICTION he had recommended that a distinction be made between jurisdiction of the BZA.in cases which deal with temporary use permits for structures located in the proper zone and those which are not, reserving the jurisdiction to the Board of Trustees in the latter case. An alternative is to make al]. actions of the BZA recommendations to the Board of Trusteees. requiring final action by them. But either one or more of these sug gestions can be considered by the Plan Commission if a text amendment to the Zoning Ordinance is proposed. Mayor Forrest stated, "At the original time this ordinance was adopted, and we had had a number of changes in the sign ordinance, the Board of Trustees felt that there were going to be a number of variations requested. Therefore, in the ordinance that was drafted, there was an intent to give some of that authority to the BZA because the Board was being swamped with requests for signs. I don't think that exists any longer, and it was really a matter of expediencey to get things moving and it did accomplish the purpose. In reviewing the things the BZA is really involved in, I don't see that many request coming through. My own recommendation would be for us to hold a hearing on an ordinance that gives final authority on all matters to the Village Board much as it does most of the other committees." Trustee Marty moved, seconded by Trustee York, to instruct the Plan Commission to hold a public hearing for a text amendment to require all BZA actions to come to the Board of Trustees in the form of a recommendation rather than final action. Trustee Seidman stated he did not feel there was enough information to make a. decision. He stated that he did not know how much the BZA had been doing in the past few years, though he had noted new.signs at Lake Cook Road, at the Deerbrook Shopping Center and the Lake -Cook Plaza. He stated that the ordinance had been in effect for seven years and that to his knowledge there had not been one "beef" over it. He stated he did not feel it necessary to remove the authority from the BZA because it has been used seven years without any problems. Mrs. Marty stated it was a not a matter of the BZA's not having done a fine job,'but at the time the ordinance was adopted there were many non - conforming signs that had to be phased out and many new signs to be approved. The BZA is the only Board having such authority. Mr. Seidman stated he'd rather see the ordinance clarified as it is (re: temporary rise) than remove the authority from the BZA unless there was indication that the BZA had not done much over the past seven years regarding signs. The motion to hold a public hearing for a text amendment to require all BZA actions to come to the Board of Trustees in the form of a recommendation carried, Trustee Seidman voting nay. RECOMMENDATION Mayor Forrest stated that he would like to MANPOWER COMMISSION commend the Manpower Commission for submitting the names of very well qualified people for th_- formation of the Energy Advisory Commission, and that he would like to recommend for Board approval the following: L 1 217 Thomas P. Whaley ..... 3 year term Joseph.Furco 3 year term Marvin Rohrs ...... 2 year term Christopher-Strong ..... 2 year term Milan G. Weber . ..... 1 year term Trustee Gavin moved, seconded by Trustee Marty, that Mayor Forrest's. recommendations be accepted. Motion carried unanimously. Mayor . Forrest further recommended that Thomas Whaley be appointed Chairman of the Energy- Advisory Commission. Trustee Gavin moved, seconded by Trustee Marty, that Mayor Forrest's recommendation of Thomas Whaley as Chairman of the Energy Advisory Commission be accepted. Motion carried unanimously. Mayor Forrest recommended that Philip Prass be appointed to the Plan Commission to fill an unexpired term to November 1981. Trustee Gavin moved, seconded by Trustee Seidman, to accept Mayor Forrest's recommendation. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Seidman to consider the petition.for rezoning of two properties south of the Deerfield Commons before considering a Moratorium on Rezoning in that area. Motion carried unanimously. REZONE TO C -1 617 CENTRAL AVENUE (FRECSKA) ORDINANCE NO. 0 -81 -12 AYES: Gavin, Marty, Seidman, York (4) NAYS: None (0) PETITION TO REZONE TO C -1 649..CENTRAL AVENUE (HARRIGAN) AYES: None (0) NAYS: Gavin, Marty, Seidman, .York (4) Trustee Seidman moved, seconded by Trustee Gavin, that the petition to rezone 617 Cen- tral Avenue to C -1 be approved. Motion car- ried by.the following vote: Trustee Seidman moved, seconded by Trustee Seidman, that the property at 649 Central Avenue be rezoned to C -1. Motion failed by the following vote: STAFF REPORT Mayor Forrest stated that the Staff report MORATORIUM ON REZONING regarding a moratorium on rezoning south SOUTH OF DEERFIELD COMMONS of the Commons was at his request because RESOLUTION NO. 0 -81 -02 of the problems that surfaced in a rezoning of a property in this area. He stated that a moratorium had been imposed years ago in the Hovland area until a special zoning classification to handle problems unique in that area had been worked out with a successful development of the area resulting. He stated that at this point in time it was not clear just what was specifically needed for this area, but that he was recom- mending that a moratorium be placed on the lands south of the Deerfield Commons for an unlimited period of time and to be rescinded as soon as a recommendation for the area (possibly a new zoning classification) had been received from those charged with studying the situation (VCDC, Staff, perhaps a Planning Consultant). Trustee Seidman favored a time limit for the moratorium, and after discussion, it was decided that 6 months maximum was adequate and reasonable for a study and recommen- dation. A resolution imposing a moratorium had been prepared at Mayor Forrest's request and Trustee Marty moved, seconded by Trustee Gavin, that a resolution be adopted. Motion carried unanimously. Mgr. Franz was instructed to pursue the matter of the cost of a planning consul- tant (hopefully some one familiar with Deerfield) for the study and to report back to the Board with a proposal for the work. SPECIAL USE DEERFIELD SAVINGS & LOAN DRIVE -IN FACILITY ORDINANCE NO. 0 -81 -13 VARIATION DEERFIELD SAVINGS & LOAN DRIVEWAY AND MEDIAN STRIP ORDINANCE NO. 0 -81 -14 CONSENT AGENDA Ordinance granting Special Use for a Drive -in Facility.and a Parking Lot other than on the lot of Principal use. Ordinance granting variation in width of median strip and driveway for Deerfield Savings & Loan Drive -in Facility. 218 RESUBDIVISION W. OF HAZEL AVENUE (GARRITY) Ordinance granting resubdivision of property BRIDGE abutting the West Drainage Ditch just west _ of the Hazel. Avenue bridge. ORDINANCE NO. 0 -81 -15 Trustee Marty moved, seconded by Trustee Gavin, that the consent agenda be approved and that the three ordinances be passed. Motion carried by following vote: AYES: Gavin, Marty, Seidman, York (4) NAYS: None (0) FIRE PREVENTION CODE A letter received from the Deerfield/Bannock- DFLD./BANNOCKBURN burn Fire Protection District stated that be- FIRE PROTECTION DISTRICT cause the District had been originally unable to legally pass a fire prevention code and enforce it, the Village of Deerfield had enacted an ordinance (0- 74 -68) to adopt the "American. Insurance Assn. Fire Prevention Code" with the assurance that the Village would relinquish the code when the Fire District was able to adopt its own code. The District is now able (through subsequent legislation) to adopt its own code and requests the Village to rescind its original code. After a brief Board discussion with Village Attorney Stucko and Fire Chief Jack Gayne who was present, Trustee Marty moved, seconded by Trustee Seidman, to rescind the Fire Prevention Code except for that portion which covers that area of Deerfield not covered by the Deerfield /Bannockburn Fire Protection District. Motion carried unanimously. Mayor Forrest stated that he had a poem written at his request by the "Village Poet Laureate" (Marjorie Emery) which he then read regarding Trustee Gavin's leaving for Pennsylvania. All present (including the audience) found the poem delightful and laughter- provoking and were pleased to see Trustee Gavin presented with a Plaque . in honor of her years of service from April 1973 to the present. Trustee Marty stated that she was very concerned about the condition of Lake -Cook road during the last snow storm because it was almost impassable. She stated that now that it was Cook County's responsibility something needed to be done to insure that the road would be plowed. Mgr. Franz stated that he had been in contact with Cook County authorities who are checking out the situation. Lake -Cook road. is at:. the end of their line and it may indicate neglect on their part. However, Mgr. Franz expects an answer from them within the week. Cooperation between them and Deerfield in salting, plowing, etc. may be the answer. He will report on the matter to the Board at the next meeting. There being no further business to come before the Village Board, upon motion by Trustee Gavin and second by Trustee Marty, the meeting was adjourned at 9:25 P.M. ATTEST: Village Cl 'k APPROVED: Village P esident