01/05/1981200
The regular meeting of the President
was called to order by the President
Monday, January 5, 1981 at 8:02 P.M.
following were
January 5, 1981
and Board of Trustees of the Village of Deerfield
in the Council Chamber of the Village Hall on
The Clerk called the roll and reported that the
Present: Bernard Forrest, President
Norma Gavin
Jerold L. Heisler
Cynthia J. Marty
Edwin B. Seidman
Vernon E. Swanson
J. Robert York
and that a quorum was present and in attendance at the meeting. Also present were
Village Attorney James Stucko and Village Manager Robert Franz.
Trustee Seidman moved, seconded by Trustee Heisler, that the minutes of December 15, 1980
be approved with the following correction: on page 1, under Human Relations Report,
line 13, delete the word "increase ". Motion carried unanimously.
REPORT Mr. Charles Smalley, Director of the Depart -
DEPARTMENTAL OBJECTIVES ment of Building and Zoning, presented a
BUILDING AND ZONING written report on the department's objec-
tives and a synopsis of major building and
zoning, planning and community development activities. He reported that in 1980
an average of more than one hearing per week was held by the Board of Zoning Appeals,
the Plan Commission, the Board of Building Appeals, and the Village Center Develop-
ment Commission - - -an increase of 25% over past years. In addition, he reported on
the progress toward elimination of specific violations in building and zoning.
Trustee Swanson commended Mr. Smalley for his consistent and persistent efforts to
abate violations (an "unpleasant and difficult task ") and noted that 211 violations
have now been reduced to one or two. Trustee Marty concurred with Trustee Swanson
and stated that the appearance of the.Village was greatly improved,'for which she
was most grateful. The Board thanked Mr. Smalley . for his report.
PRESENTATION Mr. Allan I. Grafman, Vice Pres. and Gen.
OMNICOM CABLEVISION Mgr, of Omnicom Cablevision of Illinois, Inc.,
made a presentation to the Board regarding
the capabilities and advantages to Deerfield of Omnicom (financial, technical, etc.).
Mr. Grafman introduced Dorinda Hoarty, Vice President of Programming, who demon-
strated Omnicom's capabilities in creating a local program by showing a cablevision
program using Deerfield High School talent. Considerable discussion ensued regarding
charges to subscribers, effects on video recorders, compatability with video recorders,.
advertising, etc. Mayor Forrest thanked Mr. Grafman for his presentation.
Mayor Forrest acknowledged with appreciation the excellent work of the Ad Hoc CATV
Committee, dissolved the committee, and proposed a new committee, Cable TV Negotia-
tion Committee. He stated he favored appointing to the new committee Jeffrey Blumen-
thal, Robert Donnelly, David Savner, Louis Adler, Charles Caruso and Paul Reese (all
of the ad hoc CATV Committee) as well as Marvin Ehlers and Clyde Laughlin.
Trustee Marty moved, seconded by Trustee Heisler, to approve the Mayor's proposal
of a Cable TV Negotiation Committee and appointment thereto of Jeffrey Blumenthal,
Robert Donnelly, David Savner, Louis Adler, Charles Caruso, Paul Reese, Marvin
Ehlers and Clyde Laughlin. Motion carried unanimously.
The Board recessed at 8:45 and reconvened at *8:55 P.M. all members being present.
REPORT BY Village Engineer James Soyka stated that
VILLAGE ENGINEER after reporting to the Community Develop -
SEWER & WATER ment group that fees for sanitary and
CONNECTION FEES storm sewer connections had not been re-
vised since 1957, he was directed to re-
view water, sanitary,and storm sewer fees and make a recommendation at the January 5,
1981 meeting.
Recommending an increase in Water Connection Fees and Charges, Mr. Soyka presented
a table showing costs to the Village of materials, labor charges, possible future
service fees, inspection fees, water usage and fixture fees during construction, etc.
201
Hd,also presented a table showing recommended increase for sanitary and storm sewer
connect'.on and inspection fees. Mr. Soyka recommended that hereafter fees should
be rev .cued on a regular basis.
Trust::.e Seidman moved, seconded by Trustee Marty, to accept the report and that
the '-Illage Atorney be directed to prepare an ordinance to reflect the recommended
inase in fees as indicated on the submitted tables. Motion carried unanimously.
'OMMENDATION Consideration of recommendation postponed
44POWER COMMISSION until January 19, 1981 Board meeting.
;BZA REPORT & RECOMMENDATION Mgr. Franz stated that Mr. and Mrs. Brad
VARIATION „r -,.430 BRIERHILL RD.(SHAW) Shaw are requesting a variation, to allow
the construction of an addition on the front
of their home. The required setback is 120 feet and the proposed addition would be
101 feet from the front property line. Following a public hearing on December 3Q.,,
1980 and consideration of the aspects of the case, the BZA unanimously recommended
that the variation be granted.
Trustee Marty moved, seconded by Trustee Swanson, to accept the recommendation, of
the Board of Zoning Appeals'and that the attorney be instructed to prepare the
necessary,.ordinance. Motion carried unanimously.
CONSENT AGENDA
PROHIBIT PARKING, First`;reading:of the Ordinance.
FAIR OAKS AVENUE
PROHIBIT PARKING First reading of the Ordinance
MT. DRIVE, MT.COURT
OVERLAND TR., PORTAGE PASS
REAR YARD VARIATION Trustee Heisler moved, seconded by Trustee
905 KING RICIIARD CT.. Marty, that the Consent Agenda be approved
ORDINANCE NO. 0 -81 -01 including passage of the ordinance granting
the rear yard variation at 905 King Richard Ct.
Motion carried by the following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
NAYS: None (0)
The Mayor signed the ordinance indicating his approval thereof.
MUN. CODE AMEND. Trustee York inquired of Vil. Eng. Jas.
STORM WATER DRAINAGE Soyka whether storm water retention require -
ORDINANCE NO. 0 -81 -02 ments of the proposed ordinance would pre-
sent a' hardship on property owners in the'
area south of the Commons who-chose to redevelop their property to a commercial use.
He-.wondered whether. or not that area should not;have new, much larger.sewer.s. put in : w
-
(perhaps by special assessment). Considerable discussion ensued regarding: 1) the
practice of parking lots designed to retain water and permit slow drain -off, 2) that
a much larger sewer than the present 15” could.only drain into.an, 18 ".sewer to•.the
°west, 3) that the study made for the Senior Citizen Housing project concluded that
' the present 15" sewer was adequate if each property east of the railroad tracks
(17 acres) provided for storm water retention in parking lots, etc.
Trustee Marty moved, seconded by Trustee Seidman, that the Ordinance ame idrig the
Municipal Code to provide specific requirements for storm water drainage wfiere pro-
perties lie within 200 ft. of an existing storm sewer or °where a development results
from a change in use, a change in zoning classification or granting of -a special use,
be adopted. Motion was approved by the following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
NAYS: None (0)
°The President signed the ordinance indicating his approval thereof.
VECCHIONE PETITION Mayor Forrest stated that at the December 1,
ANNEXATION & ZONING 1980 Board meeting he had requested the
Board to postpone decision on this matter
for two reasons: 1) the question of traffic control' at Deerfield Rd. and Castlewood
was still uncertain since the State had not indicated what it would or would not do,
2) that he had felt that the size of the proposed building was excessive.
N2
The Mayor further stated that since that time Deerfield has had numerous conversations
with the State,with Vil. Eng. Soyka actively pursuing the matter. On January 2,•.1981
Deerfield received a letter stating that the State had approved the instalation of-a
traffic light at Deerfield Rd. and Castlewood Ln. if certain conditions were met:
1) separate right and left turn lanes on Deerfield Rd, and a separate right turn lane
on Castlewood, 2) the traffic signal to be interconnected with the one at Deerfield
and Wilmot Rds., 3) pedestrian signals included as part of the traffic signal, 4) con-
sideration of traffic signalization at.Meadow and Castlewood Lanes._ Mayor Forrest
sated that he felt all the requirements were good and that the Village was now in "
position to resolve the traffic problems at that location - - -a need existing before
the Vecchione petition had been received.
Mayor,Forrest I stated that when he had.asked Mr. Vecchione to consider a smaller.build-
ing the State had not agreed to permit traffic control signalization. Signalization
now permitted, he felt that traffic from a 100,000 gross sq. ft. building could be
handled. In view of the fact that Mr. Vecchione must bear the entire cost (between.
$160,000 and $175,000) he recommended consideration be given to approval of a 100,000
gross sq. ft. building.
Trustee Swanson inquired about annexation agreement provisions concerning "sidewalks"
and "pedestrian way" and asked Attorney Stucko for clarification. After discussion.
it was decided to eliminate reference to "sidewalks" and retain "pedestrian way"
requirements. y
Trustee Seidman stated that in a previous discussion regarding reduction of the
size of the building to 80,000 sq. ft., the statement had been made that in order to
meet the State signalization requirements, the building should be 90,000 sq. ft.. .He,
therefore, saw no reason to consider a building of greater size.
Mayor Forrest stated that the issue of building size should be discussed and voted on .
separately. Trustee Marty moved, seconded by Trustee Gavin, that the draft of the
annexation agreement be amended to permit a building of 100,000 gross sq. ft: Motion
carried by the following vote:
AYES: Gavin, Heisler, Marty, Swanson, York (5)
NAYS: Seidman (1)
Following inquiry of Attorney Stucko regarding proper procedures, Trustee Marty moved,
seconded by Trustee Gavin, that the Village Attorney be directed: 1) to prepare a
Resolution directing the Mayor and the Clerk. to execute the annexation agreement
in its final form, 2) to prepare an ordinance annexing the property, 3) to prepare
an ordinance zoning the property in conformity with the ter7s of the annexation
agreement as amended. Motion carried by the following vote:
AYES: Gavin, Heisler, Marty, Swanson, York (5)
NAYS: Seidman (1)
Mrs. Joan Grossman, representing Clavinia residents, stated that she wished to thank
everyone for their time, effort, endurance, and patience in this matter. She further
stated that while no Clavinia resident is thrilled at having the office building,
if traffic controls wanted and needed for 12 years can save a child's life, something
has been gained.
WILMOT RD. PROJECT Inasmuch as Deerfield's application for
APPROVE ENGINEERING CONTRACT Federal Aid Urban System (FAUS) for Wilmot
Rd. widening, Deerfield to Lake Cook Rd.,
was approved by Chicago Area Transportation Study (CATS) Council of Mayors,_ Trustee
Seidman moved, seconded by Trustee Heisler, to authorize the Mayor to sign a contract
agreement with Donahue & Assoc., Consulting Engineers, as the first step toward com-
pletion of the project. Motion carried by following vote'
AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
NAYS: None (0)
LAKE COOK RD.
BICYCLE PATH
APPROVE ENGINEERING CONTRACT
of the project following approval
System funding. Motion carried by
Trustee Heisler moved, seconded by Trustee
Seidman, to authorize the Mayor to sign a
contract agreement with Ciarbo Engineering
Co. as the first step toward completion
of Deerfield's application for Federal Aid Urban
the following:
AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
NAYS: None (0)
1
a
1
MUW. CODE'AMEND. Mayor Forrest reported that the Anchor Inn
LIQUOR LICENSES Restaurant had closed and -asked that the
ORDINANCE NO. 0 -81 -03 Board consider passage of an ordinance
(prepared at his request) reducing the
number-of pouring liquor licenses from five.to four and that the ordinance be passed
on first reading. Accordingly, .Trustee Seidman moved, seconded by Trustee Marty,
that the rules be waived to permit passage of the ordinance at first reading. Motion
carried'unanimously:
Trustee Seidman moved, seconded by Trustee Marty, that an ordinance amending Chapter
3,. Section 3 -14, of the Municipal Code of Deerfield 1975 to reduce the number of Class E
licenses to four be- adopted. Motion carried by the following vote:
AYES:' Gavin, Heisler, Marty, Seidman, . Swanson, York (6)
NAYS: 'None (0)
The President signed the ordinance indicating his approval thereof.
Trustee Seidman inquired about Sculpture Garden funds. Trustee Swanson stated that
the'funds have been transferred to .a savings account.
Mgr. Franz reported that a check for $13,000 had been received from Bannockburn for r;
treafinent `and disposal -of.. sewage in connection with Deerfield's Sanitary Sewer System
agreement. He stated that Staff will assure that;all conditions of the agreement are
met prior to issuance of permits allowing connections as called for in the agreement
u
signed August 4, 1980.
Mgr. reported that because of the holidays, it has been difficult to assess the impact
of Bannockburn's'decision to restrict traffic on Wilmot and Telegraph Roads. The
Police Department will observe traffic conditions next week and file a report on
their findings.
Mgr. Franz reported that the Illinois Department of Transportation has advised Deerfield
that the Federal Highway Administration has approved the Village's request to add Oster-
man Ave. and Chestnut St. to the Federal Aid Urban System (FAUS). This approval will
enable Deerfield to not only apply for Federal funding for improvements to these streets
but for.improvement of the railroad crossings at Osterman, Hazel and Green Avenues.
Mgr. Franz stated that the Lions Club is asking for suggestions from the Board for a
community service project they might undertake.
There being no further business to come before the Board, upon motion by Trustee Gavin,
the meeting was adjourned at 10:30 P.M.
APPROVED:
Village President
ATTEST:
Village Clerk
e
I
204
The Mayor urther stated that since that time Deerfield has had numerous conversations
with the St te,with Vil. Eng. Soyka actively pursuing the matter. On January 2, 1981
Deerfield A eived a letter stating that the State had approved the instalation of a
traffic light at Deerfield Rd. and Castlewood Ln. if certain conditions ere met:
1) separate x Fi,t and left turn lanes on Deerfield Rd. and a separate righf turn lane
on Castlewood, 2,)�the traffic signal to be interconnected with the one at Deerfield
and Wilmot Rds.,N34)_pedestrian signals included as part of the traffic'/ iinal, 4) con-
sideration of traf Nc signalization at Meadow and Castlewood Lanes . /X,,Mayor Forrest
stated that he felt a�l the requirements were good and that the Vfil' /age,was now in
position to resolve th traffic problems at that location - - -a nee& existing before
the Vecchione petitioned been received. /
Mayor Forrest stated that,
hen he had asked Mr. Vecchione to consider a smaller build-
ing the State had not agreed\\to permit traffic control signal /ization. Signalization
now permitted, he felt that \ \tYaffic from a 100,000 gross sq/ ft'. building could be
handled. In view of the fact, that Mr. Vecchione must bear the entire cost (between
$160,000 and $175,000) he recommended consideration be given to approval of a 100,000
gross sq. ft. building. A
e/
Trustee Swanson inquired about annexation agreement Pzo'v
d isions concerning "sidewalks"
and "pedestrian way" and aske Attorney.Stucko for clarification. After discussion
it was decided to eliminate reference to "sidewalks/and retain "pedestrian way"
requirements.
Trustee Seidman stated that in a previous discussion regarding reduction of the
size of the building to 80,000 sq. ft., the statement had been made that in order to
meet the State signalization requirements, \\the /jbuilding should be 90,000 sq. ft. He,,
therefore, saw no reason to consider a building of greater size.
1.
Mayor Forrest stated that the issue of buiYdIiig size should be discussed and voted on
separately. Trustee Marty moved, seconded �b� Trustee Gavin, that the draft of the
annexation agreement be amended to permit /a, building of 100,000 gross sq. ft. Motion
carried by the following vote:
AYES: Gavin, Heisler, Marty, Swanson,7Y /%Jk (5)
NAYS: Seidman (1) �.
Following inquiry of Attorney Stucko regarding proper procedures, Trustee Marty moved,
seconded by Trustee Gavin, that the Village Attorney be directed: 1) to prepare a
Resolution directing the Mayor and the Clerk.. to execute the annexation agreement
in its final form, 2) to prepare an ordinance annexing the property,.3) to prepare
an ordinance zoning the property /in conformity with the terms of the annexation
agreement as amended. Motion Carried by the following vote: °
AYES: Gavin, Heisler, Marty Swanson, York (5)
NAYS: Seidman (1)
Mrs. Joan Grossman, representing Clavinia residents, stated that she wished to thank
everyone for their time,�effort, endurance, and patience in this matt-,r. She further
stated that while no Clavinia resident is thrilled at having the office building,
if traffic controls wanted and needed for 12 years can save a child's life, something
has been gained. /
WILMOT RD. PROJECT Inasmuch as Deerfield's application for
APPROVE ENGINEERING :CONTRACT Federal Aid Urban System (FAUS) for Wilmot
�h;icago Rd. widening, Deerfield to Lake Cook Rd.,
was approved by Area Transportation Study (CATS) Council of Mayors, Trustee
Seidman moved, seconded by Trustee Heisler, to authorize the Mayor to \sigma contract
agreement with Donahue & Assoc., Consulting Engineers, as the first stepN toward com-
pletion of theproject. Motion carried by following vote:.
AYES: Gavi // Heisler, Marty, Seidman, Swanson, York (6)
NAYS: NYIRK. (0)
LAKE COO Trustee Heisler moved, seconded by Trustee
BICYCLE &INEERING H Seidman, to authorize the Mayor to -sign a
APPROVE CONTRACT contract agreement with Ciarbo Engineering:
Co. as the first step toward completion
of the project following approval. of Deerfield's application for Federal Aid Urban
System funding. Motion carried by the following:'
AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
NAYS: None (0) ' D �/