12/15/19801-96
December 15, 1980 - =
The regular meeting of the Board of Trustees of the Village of Deerfield was called
to order by the Clerk, in the absence of the President, December 15, 1980 at 8:10 P.M.
The Clerk called the roll and reported that the following were
Present: Norma Gavin
Jerold L. Heisler
Cynthia J..Marty
Edwin B. Seidman
Vernon E. Swanson
J. Robert York
Absent:
Bernard Forrest, President
and that a•quorum was present and in attendance at the meeting.
Village Attorney James Stucko and Village Manager Robert Franz.
Also present were
Trustee Swanson moved, seconded by Trustee Heisler, that Trustee Marty be appointed
President Pro Tem. Motion carried unanimously.
Trustee Swanson moved, seconded by Trustee Heisler, that the minutes of December 1,
1980 be approved. Motion carried unanimously.
APPROVE WARRANT
NO. W -80 -11
Motion adopted by the following vote:
Trustee Gavin moved, seconded by.Trustee Heisler,
that payment of bills, including fund transfers
and reimbursements, be approved for payment.
AYES:. Gavin,.Heisler, Marty, Seidman, Swanson, York (6)
NAYS: None (0)
Trustee York asked Mgr. Franz to urge department heads to buy supplies from Deerfield
firms-if costs, quality and service are equal to those offered by firms outside.of'_
Deerfield..
TREASURER'S REPORT Treasurer Geo. Valentine submitted his report.
:. which upon motion by Trustee Seidman and second
by Trustee Swanson was unanimously accepted by the Board. r
1
REPORT Treasurer Geo. Valentine reported that consider -
DEPARTMENTAL OBJECTIVES able work has been done transferring the account-
ing system to the computer, and a start has been
made toward development of. an index of contents. He expects completion of the pro-
ject by-the end of January 1981 or shortly thereafter.
Mr. Valentine explained that the Illinois taxing system takes eighteen months to.two
years between a tax levy and actual receipt of funds. The IMRF fund shows a deficit,
which seems to increase a bit each year, due to this time lag between the tax levy.and
the actual cash receipts. To alleviate this deficit, he recommended a rearranging
of Village assets -- transferrence of cash from the General ($40,000), Sewer ($40,000),
and Water Fund ($20,000) to the IMRF Fund. Trustee Seidman moved, seconded by Trustee
Heisler, to accept the recommendation of the Finance Director for fund transferrence.
The motion was unanimously approved.
Trustee Swanson moved, seconded by Trustee Seidman to accept the Treasurer's report
on Departmental Objectives. Motion carried unanimously.
REPORT.- HUMAN.RELATIONS COMM. Mgr. Franz stated that the Human Relations
SENIOR CITIZEN HOUSING Commission was requesting that the Village -Board
SUBSIDY 1981 continue with the interim Sr. Citizen Housing
Subsidy program for 1981 and increase the allot-
ment from $30,000 to $35,000 since heating,.food, etc. expenses have skyrocketed. Mgr„
Franz. stated that inasmuch as a budget for 19 &1 -82 had not been presented to the Board
he recommended that the Board authorize the Commission to begin receiving applications,
but to defer an actual allotment until all projected Village expenditures for 1981 -82
have been reviewed.
Accordingly, Trustee Heisler moved, seconded by Trustee Gavin, that the Board indicate
a willingness to continue the Senior Citizen Housing Subsidy, authorize -the Human -
Relations Commission to start accepting applications, but to refer the request for
allotment to the Finance Committee for budget consideration. Motion carried unanimously.
POLICE DEPT. REPORT
PARKING PROHIBITION
FAIR OAKS AVENUE
in using-.their driveways and alley.
nut Street north of Greenwood Ave.,
hibi•ted between 10 A.M. and 12 noon
197
Chief Richard Brandt stated that commuters have
been parking on Fair Oaks Avenue, between Chestnut
and Forest Avenues, restricting the width of the
road torone lane and causing residents difficulty
Inasmuch as ample parking is available on Chest -
he requested that parking on Fair Oaks be pro -
weekdays.
Trustee Seidman moved, seconded by Trustee York, to direct the Village attorney to
prepare an ordinance prohibiting parking on Fair Oaks Avenue between Chestnut and
Forest Avenues from 10 A.M. to 12 noon weekdays. Motion carried unanimously.
STAFF REPORT & RECOMMENDATION Police Chief Richard Brandt stated.that several
MUN. CODE AMEND - PUBLIC NUISANCES times a year police are called to disperse large
parties of teenagers who are excessively noisy
and /or drinking, using drugs, using fireworks, damaging neighbors'.property. Often
there is no adult supervision or failure of adults who are present to control the
activity. He stated that he hoped the Village attorney might give some direction
regarding the possibility of an'ordinance that would place responsibility on the
owner or tenant of the property where an unruly assemblage occurs endangering the
peace and safety of the people of the Village.
Trustee Heisler moved, seconded by Trustee Seidman, to instruct the Village attorney to
confer with Chief Brandt and together consider the matter in depth before preparing
a specific ordinance. Motion carried unanimously.
Attorney Stucko stated that when there was a report on how to proceed and what an
ordinance should include, Mr. Theo. Repsholtz, Deerfield H.S. principal, and Mr.
Gerald Bard, Chairman of the Youth Council, could be conferred with for their comments.
STAFF REPORT - VACATION Mgr. Franz stated that in 1977,following a public
PART OF JOURNAL COURT hearing, the Plan Commission recommended and the
Village Board considered the petition of Mrs.
Lillian Grimshaw and Mr. Wm. Gallagher (representing.Cousins Investment Corp.) for
vacation of the Journal Ct. right -of -way at the rear of the properties 930 -40 and
941 -948 Waukegan Rd. The Board agreed to grant the petition provided there would
be assurance of: 1) adequate access to the properties, and 2) proper drainage in the
area. The applicants could not come to an agreement so no further action was taken.
The applicants have again approached the Village, stating they have come to an agree-
ment and wish the Village to vacate and sell the property to them. Mgr. Franz stated
that the Staff was interested in direction and requested the Board to: 1) decide if
the Village is still interested in vacating this portion of Journal Ct., 2) if so,
should the Village charge $1 per square foot,the price originally established, and
3) decide on the need for a permanent easement for the entire area to be.vacated.
Discussion ensued regarding: 1) the advantage to the Village in vacating the right -
of -way, 2) the price per sq. ft. which the Village should charge (perhaps as much
as $9 -$10 per sq. ft. as quoted a recent Village petitioner), 3) the requirement
that each petitioner sign the restrictive covenants originally prepared*in.1977, etc. ;mot
Trustee Seidman moved, seconded by Trustee Heisler, to direct Mgr. Franz to express
the Board's wishes to pursue the matter of vacation and to charge a fair market value,
with the Village procuring an appraisal, the cost.of which to be borne by the petitioners.
Motion carried unanimously.
It was noted that the petitioners have been.charging a monthly fee for parking on what
is actually a public right -of -way. The Village has attempted to put a stop to the
practice with the police monitoring the situation.
SAFETY COUNCIL,
REPORT & RECOMMENDATION
RE': B'NAI TIKVAH PARKING
The report recommended that: 1)
Board request School Dist. 109
request St. Gregory's Church to
that no left turns be permitted
Wilmot school or St. Gregory's
Mgr. Franz read a Safety Council report recom=
mending Village Board Assistance.in aiding B'Nai
Tikvah Congregation (meeting.Sundays at Wilmot
School) with their parking and traffic problems.
the Police Dept. assist on Sunday morning, 2) the
to park their school buses elsewhere on Sundays, 3)
cooperate to alleviate traffic problems, 4) and
into or out of the parking lot on the north side of
parking lot on�the north side of Deerfield Road.
Mr. Steve Waxman, 418 Birchwood Ave., School Board Chairman of B'nai Tikvah, stated
they-had requested School Dist. 109 to park their buses elsewhere, but they had
declined fearing vandalism to the buses. He stated that the Wilmot School parking
lot is also used by St. Gregory's Church (an arrangment of long standing) as-well
as B'nai Tikvah and that traffic emerging from the Wilmot parking lot at the same
time traffic flows from St. Gregory's across the street presents a. hazardous
0:
situation. Believing.that Deerfield supplied without charge a police officer at
another church; Mr. Waxman requested the same. Police Chief Brandt stated that
because Waukegan Rd. is heavily travelled,the Police Department, when it has an
officer available, sent one to direct traffic at Holy Cross Church but that it
had no agreement with the church.
Considerable discussion ensued regarding traffic patterns, ingress and egress into
the parking lots, etc. The Board seriously questioned its right to intervene in
what is a rental arrangement between School Dist. 109 and the Synagogue.and stated
that requests #2 and #3 should really be resolved by the School, St. Gregory's
Church and the Synagogue.
Mgr. Franz recommended that he, the Safety Council and Police Department, be given
some time to study the matter and attempt to find some solution. The Board con-
curred and a report will be made at the January 19 Board meeting.
SAFETY COUNCIL REPORT & RECOMMEND. Mr. John Blumberg of the Safety Council
PARKING PROHIBITION reported that recently, since parking has
MOUNTAIN CT. - MOUNTAIN DRIVE been prohibited on Summit Ct. and Summit
PORTAGE PASS - OVERLAND TRAIL Drive, parking traffic has moved outward
well as Portage Pass and
parking be prohibited on
onto Mountain Drive and Mountain Court as
Overland Trail. The Safety Council recommended that
these streets from 8 A.M. to 4:30 P.M. weekdays.
After Board discussion of the problems, Trustee Seidman moved, seconded by Trustee
Heisler, that the Village attorney be instructed to prepare an ordinance prohibiting.
parking on Mountain Court, Mountain Trail, Overland Trail,'and Portage Pass from
8 A.M. to 4:30 P.M. weekdays. Motion carried unanimously.
CABLE TELEVISION COMMITTEE Mr. Jeffrey Blumenthal of the-Cable Tele-
REPORT AND RECOMMENDATION vision Committee was.present and summarized
the report submitted to the Board. He stated
that the Committee, composed of interested professionals,.had studied the industry,
examined franchising activities of surrounding communities, drafted a Request Pro-
posal, evaluated responses from nine companies, and had arrived at a number of positive,
action - oriented recommendations for Deerfield.
Mr. Blumenthal stated that the Committee had narrowed its consideration to three and
then two companies, Omnicom Cablevision of Illinois and Telematrix, with the Com-
mittee endorsing Omnicom. Omnicom not only met the financial and technical capa-
bility but also demonstrated enthusiasm and interest in Deerfield by taking the
iniative to survey the community leaders and actually test their local origination
plan without urging from the Committee.
He stated that a Village ordinance would be required because negotiations will be
necessary in order to work out specific details, and requested the Board to enact
such an ordinance.
He also requested that a Cable Advisory Board be established to assure compliance
with the Franchise Agreement and function as an information clearing house for
local origination programs.
President Pro Tem Marty read a letter from Mayor Forrest commending the CATV Com-
mittee for their excellent work and recommending that the Board take action on
the CATV report and request Omnicom to attend the Board meeting on January 5 when
they may make a full presentation of their proposal. He stated that at that time
he.would expect to create and make appointments to the recommended Cable Advisory
Board.
1•
The Board expressed its appreciation for the fine work of the other members of
the CATV Committee, Robert Donnelly, David Savner, and Louis Adler (who were present)
as well as Charles Caruso and Paul Reese.
Trustee Swanson moved, seconded by Trustee Seidman, to accept the CATV Committee
report, to begin preliminary negotiations, and take the possibility of a Cable
Advisory Board under advisement. Motion carried unanimously.
Trustee York commented that the CATV Committee's report was one of the finest he had
ever seen come from a volunteer body who have done a magnificent job and saved
the Village a minimum $30,000 consultant's fee.
1
CONSENT AGENDA
REARYARD VARIATION First.reading of Ordinance. Trustee Seidman
905 KING RICHARD'S CT. moved, seconded by Trustee Gavin, that the
Consent Agenda be approved. Motion carried by
following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
NAYS: None (0)
TIME EXTENSION FOR Mgr. Franz stated that a request for a.1 -year
SUBDIVISION IMPROVEMENTS extension had been received from'Joseph Valenti,
CLAVINIA UNIT #5 Clavinia developer, who has not been able to
complete sidewalk and street light improvements
within the 2 -year period required by the Village. He stated that the staff had dis-
cussed the request and recommended the granting of a 1 -year extension.
Following Board discussion, Trustee York moved, seconded by Trustee Swanson, that
a 1 -year extension for completion of subdivision improvements for Clavinia Unit #5
be granted to the Valenti Development Corp. Motion carried unanimously.
MUNICIPAL CODE AMENDMENT First reading of ordinance.
STORM WATER DRAINAGE
RESOLUTION Trustee Seidman moved, seconded by Trustee
OPPOSE SPECIAL USE (Sellas) . Heisler, to adopt and forward to the Cook
County Board of Zoning Appeals a Resolution
objecting to their granting a Special Use for a restaurant on Lake -Cook Road just
west of the Tollway in Cook County. Motion carried unanimously.
Mgr. Franz reported that Chicago Area Transportation Study (CATS) Council of Mayors
had voted to grant Deerfield's application for Federal Aid Urban System (FAUS) for
two projects - -- Wilmot Rd. widening, Deerfield to Lake -Cook Rd. (total project cost,
$1,000,000) and the proposed Bike/Pedestrian Path along the north side of Lake -Cook
Rd. (estimated cost of $80,000). He stated that this is the first step for
.acquiring 70% funding under the FAUS program, the local share being-30%. There has
been no actual commitment by the Village for these projects. Engineering agree-
ments are being prepared on each project for further consideration by the Board.
Mgr. Franz reported receipt of a request from the Plan Commission to expend money from
the Village budget to hire a consultant in connection with the Hesser rezoning peti-
tion. The Plan Commission is not at all satisfied with the traffic report submitted
by the petitioner and would like an independent report by a Plan Commission traffic
consultant. The Board decided to refer the matter back to the Plan Commission as they
felt that Hesser should be required to submit a current:, adequate report satisfactory
to the Plan Commission.
Trustee York stated that the re- cycling center is in jeopardy as not enough citizens
are using it for disposal of glass.
There being no further business to come before the Board, upon motion by Trustee
Heisler and second'by Trustee Swanson, the meeting was adjourned at 10:30.
APPROVED:
Village President
ATTEST:
Village Clerk u
I