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12/15/19801-96 December 15, 1980 - = The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk, in the absence of the President, December 15, 1980 at 8:10 P.M. The Clerk called the roll and reported that the following were Present: Norma Gavin Jerold L. Heisler Cynthia J..Marty Edwin B. Seidman Vernon E. Swanson J. Robert York Absent: Bernard Forrest, President and that a•quorum was present and in attendance at the meeting. Village Attorney James Stucko and Village Manager Robert Franz. Also present were Trustee Swanson moved, seconded by Trustee Heisler, that Trustee Marty be appointed President Pro Tem. Motion carried unanimously. Trustee Swanson moved, seconded by Trustee Heisler, that the minutes of December 1, 1980 be approved. Motion carried unanimously. APPROVE WARRANT NO. W -80 -11 Motion adopted by the following vote: Trustee Gavin moved, seconded by.Trustee Heisler, that payment of bills, including fund transfers and reimbursements, be approved for payment. AYES:. Gavin,.Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) Trustee York asked Mgr. Franz to urge department heads to buy supplies from Deerfield firms-if costs, quality and service are equal to those offered by firms outside.of'_ Deerfield.. TREASURER'S REPORT Treasurer Geo. Valentine submitted his report. :. which upon motion by Trustee Seidman and second by Trustee Swanson was unanimously accepted by the Board. r 1 REPORT Treasurer Geo. Valentine reported that consider - DEPARTMENTAL OBJECTIVES able work has been done transferring the account- ing system to the computer, and a start has been made toward development of. an index of contents. He expects completion of the pro- ject by-the end of January 1981 or shortly thereafter. Mr. Valentine explained that the Illinois taxing system takes eighteen months to.two years between a tax levy and actual receipt of funds. The IMRF fund shows a deficit, which seems to increase a bit each year, due to this time lag between the tax levy.and the actual cash receipts. To alleviate this deficit, he recommended a rearranging of Village assets -- transferrence of cash from the General ($40,000), Sewer ($40,000), and Water Fund ($20,000) to the IMRF Fund. Trustee Seidman moved, seconded by Trustee Heisler, to accept the recommendation of the Finance Director for fund transferrence. The motion was unanimously approved. Trustee Swanson moved, seconded by Trustee Seidman to accept the Treasurer's report on Departmental Objectives. Motion carried unanimously. REPORT.- HUMAN.RELATIONS COMM. Mgr. Franz stated that the Human Relations SENIOR CITIZEN HOUSING Commission was requesting that the Village -Board SUBSIDY 1981 continue with the interim Sr. Citizen Housing Subsidy program for 1981 and increase the allot- ment from $30,000 to $35,000 since heating,.food, etc. expenses have skyrocketed. Mgr„ Franz. stated that inasmuch as a budget for 19 &1 -82 had not been presented to the Board he recommended that the Board authorize the Commission to begin receiving applications, but to defer an actual allotment until all projected Village expenditures for 1981 -82 have been reviewed. Accordingly, Trustee Heisler moved, seconded by Trustee Gavin, that the Board indicate a willingness to continue the Senior Citizen Housing Subsidy, authorize -the Human - Relations Commission to start accepting applications, but to refer the request for allotment to the Finance Committee for budget consideration. Motion carried unanimously. POLICE DEPT. REPORT PARKING PROHIBITION FAIR OAKS AVENUE in using-.their driveways and alley. nut Street north of Greenwood Ave., hibi•ted between 10 A.M. and 12 noon 197 Chief Richard Brandt stated that commuters have been parking on Fair Oaks Avenue, between Chestnut and Forest Avenues, restricting the width of the road torone lane and causing residents difficulty Inasmuch as ample parking is available on Chest - he requested that parking on Fair Oaks be pro - weekdays. Trustee Seidman moved, seconded by Trustee York, to direct the Village attorney to prepare an ordinance prohibiting parking on Fair Oaks Avenue between Chestnut and Forest Avenues from 10 A.M. to 12 noon weekdays. Motion carried unanimously. STAFF REPORT & RECOMMENDATION Police Chief Richard Brandt stated.that several MUN. CODE AMEND - PUBLIC NUISANCES times a year police are called to disperse large parties of teenagers who are excessively noisy and /or drinking, using drugs, using fireworks, damaging neighbors'.property. Often there is no adult supervision or failure of adults who are present to control the activity. He stated that he hoped the Village attorney might give some direction regarding the possibility of an'ordinance that would place responsibility on the owner or tenant of the property where an unruly assemblage occurs endangering the peace and safety of the people of the Village. Trustee Heisler moved, seconded by Trustee Seidman, to instruct the Village attorney to confer with Chief Brandt and together consider the matter in depth before preparing a specific ordinance. Motion carried unanimously. Attorney Stucko stated that when there was a report on how to proceed and what an ordinance should include, Mr. Theo. Repsholtz, Deerfield H.S. principal, and Mr. Gerald Bard, Chairman of the Youth Council, could be conferred with for their comments. STAFF REPORT - VACATION Mgr. Franz stated that in 1977,following a public PART OF JOURNAL COURT hearing, the Plan Commission recommended and the Village Board considered the petition of Mrs. Lillian Grimshaw and Mr. Wm. Gallagher (representing.Cousins Investment Corp.) for vacation of the Journal Ct. right -of -way at the rear of the properties 930 -40 and 941 -948 Waukegan Rd. The Board agreed to grant the petition provided there would be assurance of: 1) adequate access to the properties, and 2) proper drainage in the area. The applicants could not come to an agreement so no further action was taken. The applicants have again approached the Village, stating they have come to an agree- ment and wish the Village to vacate and sell the property to them. Mgr. Franz stated that the Staff was interested in direction and requested the Board to: 1) decide if the Village is still interested in vacating this portion of Journal Ct., 2) if so, should the Village charge $1 per square foot,the price originally established, and 3) decide on the need for a permanent easement for the entire area to be.vacated. Discussion ensued regarding: 1) the advantage to the Village in vacating the right - of -way, 2) the price per sq. ft. which the Village should charge (perhaps as much as $9 -$10 per sq. ft. as quoted a recent Village petitioner), 3) the requirement that each petitioner sign the restrictive covenants originally prepared*in.1977, etc. ;mot Trustee Seidman moved, seconded by Trustee Heisler, to direct Mgr. Franz to express the Board's wishes to pursue the matter of vacation and to charge a fair market value, with the Village procuring an appraisal, the cost.of which to be borne by the petitioners. Motion carried unanimously. It was noted that the petitioners have been.charging a monthly fee for parking on what is actually a public right -of -way. The Village has attempted to put a stop to the practice with the police monitoring the situation. SAFETY COUNCIL, REPORT & RECOMMENDATION RE': B'NAI TIKVAH PARKING The report recommended that: 1) Board request School Dist. 109 request St. Gregory's Church to that no left turns be permitted Wilmot school or St. Gregory's Mgr. Franz read a Safety Council report recom= mending Village Board Assistance.in aiding B'Nai Tikvah Congregation (meeting.Sundays at Wilmot School) with their parking and traffic problems. the Police Dept. assist on Sunday morning, 2) the to park their school buses elsewhere on Sundays, 3) cooperate to alleviate traffic problems, 4) and into or out of the parking lot on the north side of parking lot on�the north side of Deerfield Road. Mr. Steve Waxman, 418 Birchwood Ave., School Board Chairman of B'nai Tikvah, stated they-had requested School Dist. 109 to park their buses elsewhere, but they had declined fearing vandalism to the buses. He stated that the Wilmot School parking lot is also used by St. Gregory's Church (an arrangment of long standing) as-well as B'nai Tikvah and that traffic emerging from the Wilmot parking lot at the same time traffic flows from St. Gregory's across the street presents a. hazardous 0: situation. Believing.that Deerfield supplied without charge a police officer at another church; Mr. Waxman requested the same. Police Chief Brandt stated that because Waukegan Rd. is heavily travelled,the Police Department, when it has an officer available, sent one to direct traffic at Holy Cross Church but that it had no agreement with the church. Considerable discussion ensued regarding traffic patterns, ingress and egress into the parking lots, etc. The Board seriously questioned its right to intervene in what is a rental arrangement between School Dist. 109 and the Synagogue.and stated that requests #2 and #3 should really be resolved by the School, St. Gregory's Church and the Synagogue. Mgr. Franz recommended that he, the Safety Council and Police Department, be given some time to study the matter and attempt to find some solution. The Board con- curred and a report will be made at the January 19 Board meeting. SAFETY COUNCIL REPORT & RECOMMEND. Mr. John Blumberg of the Safety Council PARKING PROHIBITION reported that recently, since parking has MOUNTAIN CT. - MOUNTAIN DRIVE been prohibited on Summit Ct. and Summit PORTAGE PASS - OVERLAND TRAIL Drive, parking traffic has moved outward well as Portage Pass and parking be prohibited on onto Mountain Drive and Mountain Court as Overland Trail. The Safety Council recommended that these streets from 8 A.M. to 4:30 P.M. weekdays. After Board discussion of the problems, Trustee Seidman moved, seconded by Trustee Heisler, that the Village attorney be instructed to prepare an ordinance prohibiting. parking on Mountain Court, Mountain Trail, Overland Trail,'and Portage Pass from 8 A.M. to 4:30 P.M. weekdays. Motion carried unanimously. CABLE TELEVISION COMMITTEE Mr. Jeffrey Blumenthal of the-Cable Tele- REPORT AND RECOMMENDATION vision Committee was.present and summarized the report submitted to the Board. He stated that the Committee, composed of interested professionals,.had studied the industry, examined franchising activities of surrounding communities, drafted a Request Pro- posal, evaluated responses from nine companies, and had arrived at a number of positive, action - oriented recommendations for Deerfield. Mr. Blumenthal stated that the Committee had narrowed its consideration to three and then two companies, Omnicom Cablevision of Illinois and Telematrix, with the Com- mittee endorsing Omnicom. Omnicom not only met the financial and technical capa- bility but also demonstrated enthusiasm and interest in Deerfield by taking the iniative to survey the community leaders and actually test their local origination plan without urging from the Committee. He stated that a Village ordinance would be required because negotiations will be necessary in order to work out specific details, and requested the Board to enact such an ordinance. He also requested that a Cable Advisory Board be established to assure compliance with the Franchise Agreement and function as an information clearing house for local origination programs. President Pro Tem Marty read a letter from Mayor Forrest commending the CATV Com- mittee for their excellent work and recommending that the Board take action on the CATV report and request Omnicom to attend the Board meeting on January 5 when they may make a full presentation of their proposal. He stated that at that time he.would expect to create and make appointments to the recommended Cable Advisory Board. 1• The Board expressed its appreciation for the fine work of the other members of the CATV Committee, Robert Donnelly, David Savner, and Louis Adler (who were present) as well as Charles Caruso and Paul Reese. Trustee Swanson moved, seconded by Trustee Seidman, to accept the CATV Committee report, to begin preliminary negotiations, and take the possibility of a Cable Advisory Board under advisement. Motion carried unanimously. Trustee York commented that the CATV Committee's report was one of the finest he had ever seen come from a volunteer body who have done a magnificent job and saved the Village a minimum $30,000 consultant's fee. 1 CONSENT AGENDA REARYARD VARIATION First.reading of Ordinance. Trustee Seidman 905 KING RICHARD'S CT. moved, seconded by Trustee Gavin, that the Consent Agenda be approved. Motion carried by following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) TIME EXTENSION FOR Mgr. Franz stated that a request for a.1 -year SUBDIVISION IMPROVEMENTS extension had been received from'Joseph Valenti, CLAVINIA UNIT #5 Clavinia developer, who has not been able to complete sidewalk and street light improvements within the 2 -year period required by the Village. He stated that the staff had dis- cussed the request and recommended the granting of a 1 -year extension. Following Board discussion, Trustee York moved, seconded by Trustee Swanson, that a 1 -year extension for completion of subdivision improvements for Clavinia Unit #5 be granted to the Valenti Development Corp. Motion carried unanimously. MUNICIPAL CODE AMENDMENT First reading of ordinance. STORM WATER DRAINAGE RESOLUTION Trustee Seidman moved, seconded by Trustee OPPOSE SPECIAL USE (Sellas) . Heisler, to adopt and forward to the Cook County Board of Zoning Appeals a Resolution objecting to their granting a Special Use for a restaurant on Lake -Cook Road just west of the Tollway in Cook County. Motion carried unanimously. Mgr. Franz reported that Chicago Area Transportation Study (CATS) Council of Mayors had voted to grant Deerfield's application for Federal Aid Urban System (FAUS) for two projects - -- Wilmot Rd. widening, Deerfield to Lake -Cook Rd. (total project cost, $1,000,000) and the proposed Bike/Pedestrian Path along the north side of Lake -Cook Rd. (estimated cost of $80,000). He stated that this is the first step for .acquiring 70% funding under the FAUS program, the local share being-30%. There has been no actual commitment by the Village for these projects. Engineering agree- ments are being prepared on each project for further consideration by the Board. Mgr. Franz reported receipt of a request from the Plan Commission to expend money from the Village budget to hire a consultant in connection with the Hesser rezoning peti- tion. The Plan Commission is not at all satisfied with the traffic report submitted by the petitioner and would like an independent report by a Plan Commission traffic consultant. The Board decided to refer the matter back to the Plan Commission as they felt that Hesser should be required to submit a current:, adequate report satisfactory to the Plan Commission. Trustee York stated that the re- cycling center is in jeopardy as not enough citizens are using it for disposal of glass. There being no further business to come before the Board, upon motion by Trustee Heisler and second'by Trustee Swanson, the meeting was adjourned at 10:30. APPROVED: Village President ATTEST: Village Clerk u I