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08/18/1980August 18, 1980 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the Clerk, in the absence of the President, August 18, 1980 at 8:02 P.M. The Clerk called the roll and reported that the following were Present: Norma Gavin Jerold L. Heisler Edwin B. Seidman Vernon E. Swanson J. Robert York Cynthia J.. Marty Absent: Bernard Forrest, President and that a quorum was present and in attendance at the meeting. Also present were James K. Stucko, Village Attorney and Robert D. Franz, Village Manager. PROCLAMATION Trustee Marty read President Forrest's pro - MULTIPLE SCLEROSIS clamation of "Multiple Sclerosis Bike 'N Hike BIKE 'N HIKE DAY Day ". Trustee Swanson moved, seconded by Trustee Heisler, to accept the proclamation. Motion carried unanimously. K SAFETY COUNCIL REPORT Manager Robert Franz read the Safety Council STOP SIGN report recommending that the temporary stop.sign STRATFORD & SOMERSET AVES. at Somerset and Stratford be extended on a tem- porary basis until the Council-completes a com- prehensive study of existing signage in the Village. Trustee Seidman moved acceptance of the report and that a 60 -day extension be granted; seconded by Swanson.. Motion carried unanimously. Trustee EXTEND PLAT TIME LIMIT Manager Robert Franz read a memorandum from Bar - LIPOWICH - PRD AT KENMORE bara Ruffino, Planning and Zoning Officer, stat- ing that a letter had been received from Mr. Maury Lipowich requesting an extension of his preliminary plat approval time limit as he is still hoping to secure cooperation with adjoining property owners. Trustee Seidman moved, seconded by Trustee Heisler to accept the Plan Commission's recom- mendation and grant the requested 1 -year extension. Motion carried unanimously. VCDC REQUEST A report was received from the Village Center TRAFFIC STUDY Development Commission expressing concern regard - 700 BLOCK - WAUKEGAN RD. ing safety hazards due to a substantial increase of traffic incidents in the 700 block of Waukegan Rd. The VCDC recommended that the Village Board direct the Safety Council to con- duct a study regarding vehicular and pedestrian circulation in the area to deter- mine alternatives for improved conditions. Trustee Gavin stated that study of vehicular traffic should include bicycles. Trustee Marty stated that-police reports showing actual incidents as well as types of accidents.should be part of the study. Trustee Swanson moved, seconded by Trustee Gavin to accept the recommendation of the VCDC and that the Safety Council be directed to conduct a safety study. Motion carried unanimously. Trustee Swanson moved, seconded by Trustee Gavin, that Trustee Cynthia J. Marty be' appointed President Pro Tem. Motion carried unanimously. Trustee Swanson moved, seconded by Trustee Seidman, that the minutes of August 4, 1980 be approved with the following correction: Page 2, under Plan Commission Recommendation on Double Striping, show vote taken and results. Motion carried unanimously. APPROVE Trustee Heisler moved, seconded by Trustee WARRANT Swanson, that Warrant No. W -80 -8, payment NO. W -80 -8 of bills, including fund transfers and reim- bursements, be approved for payment. Adopted by the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6) NAYS: Nond (0) TREASURER'S Treasurer George Valentine stated that sales REPORT taxes collected through the reporting period and notification received (through August) are somewhat over last year's receipts, but not up to projections and that this pattern will probably continue during the next several months. PROCLAMATION Trustee Marty read President Forrest's pro - MULTIPLE SCLEROSIS clamation of "Multiple Sclerosis Bike 'N Hike BIKE 'N HIKE DAY Day ". Trustee Swanson moved, seconded by Trustee Heisler, to accept the proclamation. Motion carried unanimously. K SAFETY COUNCIL REPORT Manager Robert Franz read the Safety Council STOP SIGN report recommending that the temporary stop.sign STRATFORD & SOMERSET AVES. at Somerset and Stratford be extended on a tem- porary basis until the Council-completes a com- prehensive study of existing signage in the Village. Trustee Seidman moved acceptance of the report and that a 60 -day extension be granted; seconded by Swanson.. Motion carried unanimously. Trustee EXTEND PLAT TIME LIMIT Manager Robert Franz read a memorandum from Bar - LIPOWICH - PRD AT KENMORE bara Ruffino, Planning and Zoning Officer, stat- ing that a letter had been received from Mr. Maury Lipowich requesting an extension of his preliminary plat approval time limit as he is still hoping to secure cooperation with adjoining property owners. Trustee Seidman moved, seconded by Trustee Heisler to accept the Plan Commission's recom- mendation and grant the requested 1 -year extension. Motion carried unanimously. VCDC REQUEST A report was received from the Village Center TRAFFIC STUDY Development Commission expressing concern regard - 700 BLOCK - WAUKEGAN RD. ing safety hazards due to a substantial increase of traffic incidents in the 700 block of Waukegan Rd. The VCDC recommended that the Village Board direct the Safety Council to con- duct a study regarding vehicular and pedestrian circulation in the area to deter- mine alternatives for improved conditions. Trustee Gavin stated that study of vehicular traffic should include bicycles. Trustee Marty stated that-police reports showing actual incidents as well as types of accidents.should be part of the study. Trustee Swanson moved, seconded by Trustee Gavin to accept the recommendation of the VCDC and that the Safety Council be directed to conduct a safety study. Motion carried unanimously. /(o9 ,AMEND.SPECIAL USE Manager Robert Franz stated that the Plan Com FIRST PRESBYTERIAN CHURCH mission had held a hearing on a petition from DAY -CARE CENTER the First Presbyterian Church to amend_a pre - viously granted Special Use to permit a day -care facility. The Plan Commission recommended approval of the Special Use to permit an accessory use of a day -care facility with a limit of a maximum capacity of 48 pre - school children ages 2 -6 years old.* Ms. Doreen Dell, Rte. 1, Box 5, Apple Orchard Lane, Mundelein, was present representing the petitioner. She stated that the facility would be operated by the church as a Christian Education facility and that no Federal Funding was involved in the proposed center. A lengthy discussion ensued. Responding to questioning, Ms. Dell stated that the children would arrive in the morning between 7:30 and 8:45, remain all day, and be picked up between 4:30 and 6 p.m., 5 days per week. Since mothers must park, leave their cars to deliver and pick -up very small children, the impact of such parking on an already congested traffic area was of major concern to the Board. Ms. Dell stated that a staff member could meet the cars to take the children. School staff parking requirements and in what area were considered. It was noted that the ; Deerfield Park District uses the area behind the church for parking as well as the church. Trustee Seidman moved, seconded by Trustee Swanson, that the petition be granted for a maximum of 48 children on the condition that State certification be received and shown to the Village and that an ordinance be prepared to amend the existing Special Use. Motion carried by the following vote: AYES: Heisler, Marty, Seidman, Swanson (4) NAYS: Gavin, York (2) SCAVENGER SERVICE Manager Robert Franz read a letter from Stan - CONTRACT EXTENSION dard Disposal Service of Illinois, Inc. where - AUTHORIZATION in they agreed to extend their service through September 30, 1980 at the rates of $13.00 per home twice -a -week service and $11.00 per home once -a -week service. Treasurer . George Valentine stated the month's service would be paid for from cash available from property tax levy. Over a longer term, after a contract is signed, the user charge may have to be adjusted. Trustee York moved, seconded by Trustee Gavin, to accept the proposal from Standard Disposal Service, Inc. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) AMEND ORDINANCE STRIPING OF PARKING LOTS approximately 12 to 18 inches apart First presentation of Ordinance to amend Article 8.2 -3, 8d, of the Zoning Ordinance to provide that: Parking spaces shall be delineated by either double yellow lines or by single yellow lines. TAX LEVY Trustee Seidman moved, seconded by Trustee ORDINANCE N0. 0 -80 -32 Gavin, that the rules be waived to pass the or- dinance on first reading. Motioned carried unanimously. Trustee Gavin moved, seconded by Trustee Heisler, that the Tax Levy Ordinance be passed. Motion carried by following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (0) NAYS: None (0) LIQUOR LICENSE Manager Robert Franz read a report from Police SUNNY LIQUORS, INC. Chief Richard C. Brandt regarding the request of Soon Jun Song for a liquor license stating that the applicant meets the requirements of Section 3 -5 of the Municipal Code of Deerfield and that both parties of the corporation appear to meet all require- ments, and that the license could be issued. Questioned by the Board, Village. Attorney James Stucko stated that approval of the request would not increase the number of liquor licenses, but would replace.a cancelled license. Responding to questioning, Mr. Song, 4343 N. Clarendon, Apt. 2316, Chicago, recently from Korea and a Resident Alien, and his attorney, Mr. Allen Berman, 701 Deerfield Rd., stated that Mr. Song was purchasing the Deerfield store of Worldwide Liquors, with a licensee agreement to continue to use the name of Worldwide Liquors and be included in their general advertising. Several members of the Board expressed concern regarding the petitioner's understanding of the Village ordinances regarding liquor. Mr. Berman stated he had procurred informa- tion'in this regard for Mr. Song who had been studying it for some time. He stated he would supply Mr. Song with additional information. He stated that two of the present Worldwide Liquor employees planned to continue working in the store. 1 1 �'9 -Trustee Seidman moved, seconded by Trustee Gavin, that the license be issued. - Motion carried unanimously. President Pro Tem Marty advised Mr. Song -that Mayor Forrest as liquor commissioner makes the final decision and that Mayor Forrest will be back in Deerfield next week and can issue the license if he .chooses. AWARD BID President Pro Tem. Marty announced that FIBREGLASS SALT four bid invitations were mailed out for SPREADER a fibreglass salt spreader and that only one had been received. Trustee Swanson moved, seconded by Trustee York that the bid be awarded to Illinois FWD Truck and Equipment Co., 7128 Barry Ave., Rosemont, Ill., in.the amount of $5,520. Motion carried by the following vote: AYES: Gavin, Heisler, Marty; Seidman, Swanson, York (6) NAYS: - None (0) DISCUSS LEGISLATION The Village has received a copy of recently RE: LICENSING RAFFLES passed H.B. 2976 (Raffles & Chances) and a letter from Rep. R.J. "Zeke" Giorgi of the Illinois General Assembly, sponsor of the Bill. Mr. Giorgi states that one of the provisions of the legislation is to provide licensing for not - for - profit organizations "which have been conducting raffles and chances for decades at the risk of prosecution ". Village Attorney James Stucko stated this is technically a form of a lottery governed by the Criminal Code. He stated he did not know what problems the Chief of Police had with enforcement or from the standpoint of bother to the community. Therefore, he did not know whether there is a problem here warranting involvement in another licensing procedure. Trustee Siedman stated that the item was on the agenda at his request and that' there was a legitimate reason for this. "We have already passed legislation which we requested the State to pass to provide us with the right to allow 'Spring Fever' (a yearly event of Holy Cross Church) to sell liquor. The reason the Governor signed this bill is that the Attorney General is beginning to crack down on lotteries. 'Spring Fever' does conduct a lottery and there are other organizations. I requested this that we should do something so there would be some cover so they would not be in an illegal status." Trustee Heisler agreed with Trustee Seidman and stated the licensing fee could be minimal. Trustee York stated that Deerfield organizations requesting licensing is very different from out -of -town organizations (some.perhaps non - reputable) making such a request. Trustee Swanson stated that the Deerfield Chamber of Commerce might have to be a screening committee on licensing requests. Trustee York moved, seconded by Trustee Gavin, that Manager Robert Franz and the Chief of'Police work out a plan and bring it back to the Board at the next meeting. Motion passed unanimously. DISCUSS 6.8 ACRES Village Manager Robert Franz, opened the dis- PROPOSED VECCHIONE cussion by stating that since an August 10, DEVELOPMENT 1979 public hearing on the petition for annex- ation, and the Board's decision to employ Robert B. Teska Associates to study the site, the Village has been in contact with the Illinois Department of Transportation and the State Tollway.Authority on what is felt to be the major problem,of any development of this site -- traffic. He stated that he hoped the entire matter would be reviewed at this meeting and that the Board would advise Staff as to what additional information was needed for a final decision on the current petition. All the principals in- volved were present: Mr. Vincent Vecchione, developer; Mrs. Joan Grossman, President-of Clavinia Home Owners Assn., and Mr. Bruce Heckman of Robert B. Teska Associates. All participated in the discussion. Mr.-'Vecchione reviewed facts of the proposed development, presented an artist's rendering of the site and proposed 100,000 sq. ft. office building, and stated he would assume cost of improving Meadow Lane from the northeast corner of the site to Deerfield Road. Regarding the major concern of traffic, Mr. Vecchione stated that his traffic consultant, Barton Ashman and Associates, and Robert Teska Associates had used figures from 1975 statistical studies, but that he had new, revised 1979 statistics summarizing trip generation rates. Lengthy discussion was had regarding statistical traffic information received by the Board, differences in evaluation and interpretation of such, saturation point which may require signalization at Castlewood and Deerfield Road, possi- bility of procurring warrants for such signalization, and .exclusion of types of office uses that generate significant traffic. /10 President Pro Tem Marty.stated that she favored awaiting the return of President- Forrest before a final vote on the matter and that the Staff should:review the latest information gathered. Accordingly, the Board requested Mr.,Vecchione to submit a unified, updated, report by his consultant Barton Ashman and Assoc. to the Staff for review and recommendation to the Board. Mr. James Jorgenson, 28W, 281 Judith Lane, West Chicago, Ill., appeared before the Board requesting permission to construct a foundation for a post and beam house at 700 Osterman Ave. before receiving a building permit. The house does not meet Deerfield's building code requirements and approval by the Building Board of Appeals and the Village Board would be required before the permit could be issued. Village Attorney James Stucko stated he had advised the Building and Zoning Department against permitting foundation construction prior to permit issue even though Mr. Jorgensen stated he would give the Village a letter of indemnification. Mr. Jorgensen was advised to meet with the Village Manager for clarification on procedures. Trustee Seidman would like appreciafion extended to Chief Brandt on his. traffic ticket reports showing resident and non - resident incidents. Trustee Seidman inquired about the effect on Deerfield of Bannockburn's closing of traffic on Wilmot Road during certain hours. Manager Robert Franz stated that Deerfield was watching it and would have some idea shortly. The Board members discussed and expressed strong dissatisfaction with the postal service in Deerfield. An attempt will be made to contact the proper authorities in an effort to remedy the matter. Manager Robert Franz reported receipt from the State (too late for inclusion on the agenda) a proposed letter of understanding for traffic signals at Lake - Cook Plaza, Lake -Cook Road. He stated that this was the standard form of agreement and that it had been reviewed and found acceptable. Trustee Gavin moved, seconded by Trustee Swanson, that the President Pro Tem be authorized to sign the agreement. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6) NAYS: None (0) Manager Franz stated that nine proposals on Cable TV had been received. The CATV Committee is.scheduled to file by September 8, 1980, preliminary evaluations and the finalists invited to make presentations which would involve the Board. There being no further business to come before the Board, upon motion by Trustee Heisler, second by Trustee Swanson, the meeting was adjourned at 10:30 P.M. ATTEST: Village Cler APPROVED: 41V'11�lage Pre ident 1